Migrate your Gearbox data
Fleet maintenance and field service management platform for vehicle and equipment-heavy service businesses. It handles work orders, preventive maintenance scheduling, and compliance tracking from a centralized hub.
In its favor
Why people choose Gearbox
The signal that keeps Gearbox on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Modular pricing — only the Maintenance module is mandatory; Compliance, Employee, Documents, and Inventory are optional add-ons per Gearbox's published module structure. Teams pay only for what they activate.
Geotab telematics integration is out-of-the-box, pulling odometer, engine hours, and fuel burn directly into PM scheduling — service alerts trigger on kilometres, hours, days, or fuel consumed, or any combination per Geotab Marketplace listing.
Compliance module stores Workers' Comp, Liability Insurance, and certificates with automated expiry reminders — useful for fleets in regulated transport sectors that must produce audit-ready documentation.
Multi-site inventory with purchase orders, stock adjustments, and transfers handles distributed fleets where parts live in regional depots, not a single warehouse.
Traffic-light asset status visualisation gives dispatchers a quick view of which vehicles are due, overdue, or compliant, reducing daily-status meetings.
Catalog website mismatch — the catalog points to gearboxsoftware.com, which is Gearbox Software (the video game studio behind Borderlands). The actual fleet product lives at gearboxfleet.com. This creates vendor identification risk during procurement.
Edition-tier API gating means custom-field and advanced object access is not guaranteed on every plan — teams on lower tiers may need an upgrade to extract their full data set during migration.
End-to-end FSM capabilities (advanced scheduling, dispatch routing, technician mobile workflows, customer entitlements) are not Gearbox's focus per SoftwareAdvice guidance — pure dispatch-heavy field service teams may outgrow it.
Public review footprint is modest compared to mainstream FSM platforms, limiting peer-driven evaluation and reducing the pool of third-party consultants.
Pricing is sales-led with no published per-asset or per-user rate, complicating budgeting in pre-sales evaluation.
Reasons to switch
Why people leave Gearbox
The recurring reasons buyers give for replacing Gearbox. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Gearbox fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Gearbox pricing overview
Gearbox FSM pricing is tiered by team size and feature set. Entry-level starts around $35/month billed annually. The premium Overdrive tier targeting marketing-heavy field service businesses runs $678/month and bundles in CRM, automation, and AI advertising tools.
Starter
Tier 1 of 2
$35/month (billed yearly)
What's included
Need help selecting your CRM?
Book a free 30 minute consultationPricing is informational. FlitStack AI does not bill on Gearbox's schedule — see our quote-based pricing →
What gets migrated
Gearbox object support
Object-by-object support for Gearbox migrations. Per-pair details surface during scoping.
Vehicles/Equipment
Fully supportedCore asset object in Gearbox FSM representing fleet vehicles or field equipment. Contains odometer readings, VIN/serial numbers, and assignment history. We export the full asset record including all linked maintenance events and transfer it 1:1 into the destination system's equivalent asset object.
Work Orders
Fully supportedThe primary job record in Gearbox. Captures labor hours, parts used, technician assignment, status, and timestamps. We preserve the full work order lifecycle from creation through completion and invoice linkage.
Preventive Maintenance Schedules
Mapping requiredInterval-based maintenance triggers (mileage, hours, or calendar-based) attached to assets. The trigger logic may differ between platforms. We map the schedule intervals and link them to the corresponding asset in the destination system.
Users
Fully supportedTechnicians, dispatchers, and admin users in Gearbox. We map user records including role and assignment permissions. Active vs. inactive status is preserved.
Contractors
Mapping requiredExternal third-party technicians available for dispatch. Referenced in the Gearbox API docs. We transfer contractor profiles and their linked work orders, though assignment logic may need manual review in the destination.
Inventory/Parts
Mapping requiredParts and materials tracked for work order consumption. Gearbox tracks quantity on hand and reorder points. We map inventory items but stock levels and reorder thresholds may need recalibration in the destination based on real-time counts.
Customers
Fully supportedEnd customers linked to vehicles or work orders. We transfer customer contact records and address information as standard fields.
Documents/Attachments
Mapping requiredDocuments attached to assets or work orders (inspection photos, signed forms, compliance certificates). We attempt to export and re-attach all files, though format differences between platforms may require re-upload.
| Object | Support | Notes |
|---|---|---|
| Vehicles/Equipment | Fully supported | Core asset object in Gearbox FSM representing fleet vehicles or field equipment. Contains odometer readings, VIN/serial numbers, and assignment history. We export the full asset record including all linked maintenance events and transfer it 1:1 into the destination system's equivalent asset object. |
| Work Orders | Fully supported | The primary job record in Gearbox. Captures labor hours, parts used, technician assignment, status, and timestamps. We preserve the full work order lifecycle from creation through completion and invoice linkage. |
| Preventive Maintenance Schedules | Mapping required | Interval-based maintenance triggers (mileage, hours, or calendar-based) attached to assets. The trigger logic may differ between platforms. We map the schedule intervals and link them to the corresponding asset in the destination system. |
| Users | Fully supported | Technicians, dispatchers, and admin users in Gearbox. We map user records including role and assignment permissions. Active vs. inactive status is preserved. |
| Contractors | Mapping required | External third-party technicians available for dispatch. Referenced in the Gearbox API docs. We transfer contractor profiles and their linked work orders, though assignment logic may need manual review in the destination. |
| Inventory/Parts | Mapping required | Parts and materials tracked for work order consumption. Gearbox tracks quantity on hand and reorder points. We map inventory items but stock levels and reorder thresholds may need recalibration in the destination based on real-time counts. |
| Customers | Fully supported | End customers linked to vehicles or work orders. We transfer customer contact records and address information as standard fields. |
| Documents/Attachments | Mapping required | Documents attached to assets or work orders (inspection photos, signed forms, compliance certificates). We attempt to export and re-attach all files, though format differences between platforms may require re-upload. |
Gotchas
What to watch for in Gearbox migrations
Issues we've hit on past Gearbox migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
Gearbox edition tiers gate API access
Work order history links assets by ID, not UUID
Preventive maintenance schedules use interval math that varies by platform
Contractor records may be soft-deleted in Gearbox
| Severity | Issue |
|---|---|
| High | Gearbox edition tiers gate API access |
| Medium | Work order history links assets by ID, not UUID |
| Medium | Preventive maintenance schedules use interval math that varies by platform |
| Low | Contractor records may be soft-deleted in Gearbox |
Leaving Gearbox?
Where Gearbox customers move next
12 destinations Gearbox can migrate to.
How a Gearbox migration works
Four steps, Gearbox-specific
Connect
Not publicly documented on the marketing site. API exists per third-party sources but authentication details are gated to customers. into Gearbox. Scopes limited to read-only on the data we move.
Map
We translate Gearbox-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Gearbox quirks before production.
Migrate
Full migration with Gearbox rate-limit handling. Rollback available throughout.
FAQ
Gearbox migration FAQ
Answers to the questions buyers ask most during Gearbox migration scoping. Not seeing yours? Book a call.
Can't find your answer?
Walk through your Gearbox migration with a real engineer — 30 minutes, free, written quote within 24 hours.
Book a free 30 minute consultationReady when you are
Migrate Gearbox.
Without the rebuild.
Free scoping call with a migration engineer. Tell us about your Gearbox setup and destination — written quote back within a business day.