Migrate from Cavu HCM to Zoho Recruit

Cavu HCM's talent management module stores Applicant Profiles including name, contact information, application status, screening results, and onboarding task completion. We map these directly to Zoho Recruit's Candidate object, preserving the application pipeline stage, candidate source, and any scoring data. We resolve Cavu's pipeline status values to Zoho Recruit's Candidate Status picklist (Applied, Screening, Interview, Offer, Hired, Rejected). Records with duplicate email addresses in Zoho Recruit are flagged for the customer's admin to resolve before final import.

Cavu HCM Employee records (name, address, job title, department, hire date, compensation) have no native Zoho Recruit object because Zoho Recruit is an ATS, not an HR system. We pre-create a custom Candidate module labeled 'Employee Reference' in Zoho Recruit to hold employment data for candidates who were previously employees or for ongoing HR-to-ATS reference. Compensation and hire date migrate as custom fields on this module and are flagged as read-only reference data post-migration. The customer decides whether to link these records to Candidate profiles via a lookup field.

Historical payroll records including earnings, deductions, taxes, and direct deposit details export from Cavu's payroll module but have no native Zoho Recruit object. We design a custom module in Zoho Recruit labeled 'Payroll Reference' to hold historical payroll data as read-only records tied to the custom Employee Reference module via a lookup. Garnishment orders and Workers' Compensation rates export separately and are mapped as custom fields on the same module. We flag this module as reference-only because Zoho Recruit does not process payroll.

Cavu HCM stores benefit elections (health, dental, vision, 401k) per employee with effective dates. We sequence enrollments chronologically to preserve active coverage states and map plan name, carrier, coverage level, and effective date to custom fields on a 'Benefits Enrollment' custom module in Zoho Recruit. This module links to the Employee Reference record via lookup. Cavu's internal plan codes are mapped to plain-text field values for admin readability. Multi-plan elections (family vs individual) migrate as separate enrollment records per employee.

Cavu HCM PTO accrual balances and usage history per employee (vacation, sick, personal leave types with accrual rules varying by employee class) have no Zoho Recruit equivalent. We migrate the current accrual balance and carry-forward balance as custom fields on the Employee Reference module, with a flag indicating these are historical balances at migration date. Accrual rate rules do not migrate because Zoho Recruit does not have a leave management engine. The customer's admin documents accrual rules externally for HR reference.

Cavu HCM employee documents including new hire forms, tax withholdings, and performance reviews export as individual files with metadata. We migrate these as Zoho Recruit attachments linked to the corresponding Employee Reference or Candidate record. Folder structure metadata from Cavu is preserved in a custom text field on each attachment record. Cavu-specific document naming conventions are retained so HR administrators can locate files by their original Cavu label.

Cavu HCM time and attendance records (clock-in, clock-out events) map to Zoho Recruit Task records with a custom field marking the Task type as 'Time Entry'. We map start time, end time, and hours worked to custom fields. Entries that were edited or approved after the fact are flagged with a custom 'Edited Post-Approval' checkbox. We note that Zoho Recruit Tasks are not a workforce management tool; this mapping preserves historical time data for audit and reporting rather than enabling active time tracking.

Cavu HCM workforce scheduling data (shift records with employee assignment, start/end times, location, recurring templates) has no standard Zoho Recruit equivalent. We design a 'Scheduled Shifts' custom module with fields for employee name, shift date, start time, end time, and location. Recurring schedule templates extract separately and are documented in a shift template reference sheet for the customer's admin to manually configure in Zoho Recruit's Interview Availability or Calendar module.

Cavu HCM pay schedule configuration (weekly, bi-weekly, semi-monthly, monthly) exports cleanly and maps to a custom picklist field in Zoho Recruit labeled 'Pay Frequency'. GL mapping associated with pay schedules is documented in the migration reference sheet and handed off to the customer's finance team for reconciliation. This field attaches to the Employee Reference module.

Federal, state, and local tax withholding setups from Cavu HCM, including LDG (Legislative Data Group) assignments for multi-state employers, require field-level mapping to custom fields on the Employee Reference module. Cavu's internal tax jurisdiction codes are preserved in a custom text field alongside a mapped Zoho-friendly label. Multi-state tax codes migrate as separate configuration records per state per employee. We flag any Cavu-specific tax codes that have no obvious Zoho Recruit field equivalent for admin resolution.

Cavu HCM employer portal users (recruiters, HR administrators, payroll guides) map to Zoho Recruit User records by email address match. Role and profile information from Cavu (recruiter vs admin vs viewer) maps to Zoho Recruit profile assignments. The Cavu dedicated payroll guide model does not have a Zoho Recruit equivalent; we assign these users the 'Recruiter' or 'Hiring Manager' profile based on their functional role. Users without an email in Cavu are flagged for admin resolution.

Cavu HCM stores active job postings and requisitions in its talent management module. These map to Zoho Recruit's native Job Opening object, with job title, description, department, and hiring manager preserved. Cavu's job status values map to Zoho Recruit's Job Opening status (Open, On Hold, Closed, Filled). Job board posting history from Cavu is documented as a text reference field for the customer's admin to re-establish in Zoho Recruit's job board integration settings.