Migrate your Cavu HCM data
Boutique all-in-one payroll and HR platform for growing U.S. businesses, now part of IRIS Software Group, with a strong service layer but no public API for migrations.
In its favor
Why people choose Cavu HCM
The signal that keeps Cavu HCM on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Dedicated payroll guide assigned to each client — customers cite this concierge layer as the primary reason they stay with Cavu HCM over self-service-only platforms.
Per-employee pricing scales predictably for growing businesses, with a clear Essential/Professional/Enterprise tier structure published on G2 and third-party review sites.
Strong G2 ratings (4.9/5 across 136 reviews, 94% five-star) reflect consistent satisfaction with payroll accuracy and responsive customer support.
Integrated workforce management combining time and attendance with payroll reduces manual re-entry errors that occur when those systems are separate.
Free integrations with The Work Number (Equifax) for employment verification and ZayZoon for earned wage access add value without additional per-transaction fees.
No public API means any migration requires manual export from the Employer on Demand portal, making bulk data extraction slow and error-prone for mid-sized workforces.
Occasional payroll issues including double payments and technical errors erode trust among bookkeepers and HR administrators managing high-volume payrolls.
Transition to IRIS Software Group following the 2023 acquisition created uncertainty about product roadmap, support tiers, and future pricing for existing customers.
Resource intensity complaints appear in reviews — some customers report the platform is heavier than expected for smaller teams with straightforward payroll needs.
Third-party integration information is not publicly disclosed, making it difficult for customers to assess compatibility with existing tool stacks before committing.
Reasons to switch
Why people leave Cavu HCM
The recurring reasons buyers give for replacing Cavu HCM. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Cavu HCM fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Cavu HCM pricing overview
Cavu HCM uses a tiered pricing model with a structural break at 50 employees: small businesses (1–49 users) are billed at flat weekly rates ranging from $50 to $99/week, while companies with 50 or more employees transition to per-employee monthly pricing from $10.99 to $19.99/employee/month. A custom Flex tier is available for both segments with pricing negotiated directly.
Essential (1-49 users)
Tier 1 of 6
$50/week flat
What's included
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What gets migrated
Cavu HCM object support
Object-by-object support for Cavu HCM migrations. Per-pair details surface during scoping.
Employees
Mapping requiredEmployee records export from the Employer on Demand portal include name, address, job title, department, hire date, and compensation. We map these fields to the destination system's employee object and flag any custom fields that require manual reconciliation.
Payroll Records
Mapping requiredHistorical payroll data including earnings, deductions, taxes, and direct deposit details export in batch from the payroll module. Garnishment orders and Workers' Comp rates require separate extraction and value-mapping due to Cavu's internal coding for jurisdiction-specific rules.
Benefits Enrollments
Mapping requiredBenefit elections (health, dental, vision, 401k) are stored per employee with effective dates. We sequence enrollments chronologically to preserve active coverage states at the time of migration and flag any deferred or pending elections.
PTO Balances
Mapping requiredPTO accrual balances and usage history export per employee. Cavu supports multiple leave types (vacation, sick, personal) with accrual rules that vary by employee class — we preserve the rule reference alongside the balance snapshot.
Documents
Mapping requiredEmployee documents including new hire forms, tax withholdings, and performance reviews are stored in the Document Storage module. Export yields individual files with metadata; we retain folder structure and associate documents to the correct employee record in the destination system.
Time Entries
Mapping requiredTime and attendance records export from the time-tracking module. We map clock-in/clock-out events to the destination system's time-entry format and flag entries that were edited or approved after the pay period closed.
Applicant Profiles
Mapping requiredTalent management stores applicant data including application status, screening results, and onboarding task completion. We migrate the most recent application per candidate and preserve the pipeline stage as a custom property in the destination.
Scheduled Shifts
Mapping requiredWorkforce scheduling data exports as shift records with employee assignment, start/end times, and location. Recurring schedule templates are extracted separately and reconstituted in the destination where the system supports template-based scheduling.
Pay Schedules
Fully supportedPay schedule configuration (weekly, bi-weekly, semi-monthly, monthly) and associated GL mapping export cleanly and map 1:1 to the destination's pay frequency and accounting linkage settings.
Tax Configurations
Mapping requiredFederal, state, and local tax withholding setups, including LDG (Legislative Data Group) assignments for multi-state employers, require field-level mapping due to Cavu's internal tax jurisdiction codes.
| Object | Support | Notes |
|---|---|---|
| Employees | Mapping required | Employee records export from the Employer on Demand portal include name, address, job title, department, hire date, and compensation. We map these fields to the destination system's employee object and flag any custom fields that require manual reconciliation. |
| Payroll Records | Mapping required | Historical payroll data including earnings, deductions, taxes, and direct deposit details export in batch from the payroll module. Garnishment orders and Workers' Comp rates require separate extraction and value-mapping due to Cavu's internal coding for jurisdiction-specific rules. |
| Benefits Enrollments | Mapping required | Benefit elections (health, dental, vision, 401k) are stored per employee with effective dates. We sequence enrollments chronologically to preserve active coverage states at the time of migration and flag any deferred or pending elections. |
| PTO Balances | Mapping required | PTO accrual balances and usage history export per employee. Cavu supports multiple leave types (vacation, sick, personal) with accrual rules that vary by employee class — we preserve the rule reference alongside the balance snapshot. |
| Documents | Mapping required | Employee documents including new hire forms, tax withholdings, and performance reviews are stored in the Document Storage module. Export yields individual files with metadata; we retain folder structure and associate documents to the correct employee record in the destination system. |
| Time Entries | Mapping required | Time and attendance records export from the time-tracking module. We map clock-in/clock-out events to the destination system's time-entry format and flag entries that were edited or approved after the pay period closed. |
| Applicant Profiles | Mapping required | Talent management stores applicant data including application status, screening results, and onboarding task completion. We migrate the most recent application per candidate and preserve the pipeline stage as a custom property in the destination. |
| Scheduled Shifts | Mapping required | Workforce scheduling data exports as shift records with employee assignment, start/end times, and location. Recurring schedule templates are extracted separately and reconstituted in the destination where the system supports template-based scheduling. |
| Pay Schedules | Fully supported | Pay schedule configuration (weekly, bi-weekly, semi-monthly, monthly) and associated GL mapping export cleanly and map 1:1 to the destination's pay frequency and accounting linkage settings. |
| Tax Configurations | Mapping required | Federal, state, and local tax withholding setups, including LDG (Legislative Data Group) assignments for multi-state employers, require field-level mapping due to Cavu's internal tax jurisdiction codes. |
Gotchas
What to watch for in Cavu HCM migrations
Issues we've hit on past Cavu HCM migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
No public API means migrations rely on manual portal exports
Dual login portals fragment employee and employer data access
IRIS Software Group acquisition may alter support tiers
Per-employee tier pricing inflates at 50-employee threshold
| Severity | Issue |
|---|---|
| High | No public API means migrations rely on manual portal exports |
| Medium | Dual login portals fragment employee and employer data access |
| Medium | IRIS Software Group acquisition may alter support tiers |
| Low | Per-employee tier pricing inflates at 50-employee threshold |
Leaving Cavu HCM?
Where Cavu HCM customers move next
5 destinations Cavu HCM can migrate to.
How a Cavu HCM migration works
Four steps, Cavu HCM-specific
Connect
No public API. Authentication is limited to the Employer on Demand portal logins (employer, employee, time supervisor, and HR self-service URLs). into Cavu HCM. Scopes limited to read-only on the data we move.
Map
We translate Cavu HCM-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Cavu HCM quirks before production.
Migrate
Full migration with Cavu HCM rate-limit handling. Rollback available throughout.
FAQ
Cavu HCM migration FAQ
Answers to the questions buyers ask most during Cavu HCM migration scoping. Not seeing yours? Book a call.
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