Migrate your DentAdmin data

Patient records are the primary object in DentAdmin and include name, contact details, insurance information, and treatment history. The platform offers a one-button patient data export. We migrate patient records in full and preserve custom fields where schema is accessible.

Appointments are stored with date, time, provider, and patient association. Appointment status and recurrence patterns require field-level mapping to the destination schema. We validate that all appointment slots map correctly before committing.

Dentists store clinical documents, signed forms, and imaging references per patient. We migrate file attachments where accessible from the database or export layer, preserving filename and patient association. Document metadata (creation date, author) is retained where available.

DentAdmin supports multiple providers (dentists, hygienists) within a single practice. Provider records include name, credentials, and RIZIV number. We map provider IDs consistently across the migration to maintain appointment attribution.

Belgian health-insurance billing codes (Nomenclature codes) are tied to treatments and appointments. Active versus deprecated code versions must be mapped correctly to avoid billing errors at the destination. We maintain a lookup table and flag any codes that require manual review.

DentAdmin has a built-in SMS module for patient reminders and communication. We export SMS history and associate it with the correct patient record, though template logic may require reconfiguration at the destination.

The platform generates practice reports including production, appointments, and insurance claims. We export report configurations and historical report data where accessible, noting that custom report layouts may need rebuilding at the destination.

Prices are linked to RIZIV codes and may vary by provider. We map pricing rows from DentAdmin to the destination billing setup, flagging any non-standard fee schedules that require manual review before go-live.

Practices can add custom fields to patient and treatment records. We discover custom field definitions during scoping and map them to equivalent destination fields or store them as custom properties.

The agenda synchronises with MS Outlook via CLICKDOC DentaSync. Calendar entries are linked to patients and providers. We map appointment slots and note any recurring calendar rules that need rebuilding at the destination.

Insurance claim records reference RIZIV codes and patient insurance details. Claim history is migrated with full reference numbers and status flags. We flag any claims that were in-progress at migration time so the practice can resolve them in the source system.

Clinical attachments (PDFs, images, scans) are stored per patient or per treatment. We export files from the DentAdmin storage layer, validate file integrity, and associate each attachment to its correct record in the destination system.