Migrate from ELAINE to HubSpot

Elaine contacts map directly to HubSpot contacts. Each Elaine contact record becomes a HubSpot contact with all standard fields (name, email, phone) preserved. If Elaine stores a company name as a contact property rather than a separate object, the company name is mapped to the HubSpot contact's associated company field and FlitStack AI creates a Company record if one does not already exist.

If Elaine has a separate company object, it maps 1:1 to HubSpot Company records. Company domains, industry, employee count, and annual revenue map to HubSpot's standard Company fields where present. Parent-child company hierarchies in Elaine are preserved using HubSpot's Parent Company field. Multi-company associations on a single contact collapse to one primary Company association in HubSpot with the rest surfaced as secondary company links.

Elaine static lists map to HubSpot static Lists. Dynamic or smart lists in Elaine require manual rebuild in HubSpot using HubSpot's Active List filters — the membership logic (property conditions, engagement triggers) is documented in the migration plan so your HubSpot admin can recreate it. We preserve the list name and export the member set as static contacts in HubSpot at migration time.

Elaine email campaign records map to HubSpot Marketing Emails linked to a HubSpot Campaign. Campaign metadata (subject line, send date, send volume) is preserved as a HubSpot Campaign record. The actual email body content is exported as HTML for re-upload to HubSpot's email builder — email content does not re-send automatically due to CAN-SPAM and deliverability requirements.

Elaine sequences and automation rules do not migrate — they must be rebuilt in HubSpot Workflows. We export your Elaine sequence definitions (step order, trigger conditions, delay rules, email content) as a structured reference document your HubSpot admin or FlitStack consultant uses to rebuild equivalent automation in HubSpot's workflow builder. This is always disclosed honestly and is not a data-loss risk because the logic is preserved in the export.

Elaine engagement events (opens, clicks, unsubscribes, bounces) per contact per campaign are mapped to HubSpot Email Events stored as activity records on the contact timeline. Each event type is tagged with the Elaine campaign name for traceability. Bounce events set the contact's email status in HubSpot to prevent re-sending to invalid addresses.

Elaine custom contact properties (beyond standard fields) map to HubSpot custom contact properties. FlitStack AI creates the custom property in HubSpot before migration, matching the data type (text, number, date, picklist, boolean). Picklist values are mapped value-by-value. Properties with no HubSpot equivalent are created as text fields for reference and flagged for your admin to reclassify if needed.

Elaine subscription preferences (subscribed, unsubscribed, bounced, cleaned) map to HubSpot's email subscription status and contact properties. Email marketing consent records are preserved as HubSpot contact properties with the original consent timestamp for GDPR and CAN-SPAM compliance records. HubSpot's subscription management tool manages future preferences post-migration, with FlitStack AI ensuring that all existing opt-out and bounce states are correctly transferred to prevent re-engagement of unsubscribed contacts.

Elaine contact tags or labels are mapped to a HubSpot multi-select text property or to HubSpot's built-in Contact Property tags field if your HubSpot portal uses it. Tags are preserved verbatim so segmentation logic that references tags can be rebuilt using HubSpot's list filters.

Elaine file attachments stored on contact records are downloaded and re-uploaded to HubSpot Files, then linked back to the contact record. File size limits apply (HubSpot's file upload limit is 60MB per file for most account tiers). Inline images in email attachments are downloaded and rehosted in HubSpot's file manager.