Migrate from TimeLog to Asana

TimeLog Projects map directly to Asana Projects. We transfer project name, description, status (active/archived), start and end dates, and customer association. The customer reference from TimeLog maps to an Asana custom field (Customer dropdown or text) on the project because Asana has no native Customer object. Custom project-level fields migrate to Asana custom fields on the project record.

TimeLog Activities nested under Projects map to Asana Tasks within the corresponding Project. The project-activity hierarchy is preserved by creating each Activity as a top-level Task in Asana, with the Activity rate, budget type, and billing method transferred as custom fields on the task. If Activities contain sub-Activities, the sub-Activities become Asana Subtasks. Customers should decide during scoping whether to use Asana Sections to represent Activity groupings.

TimeLog Time Entries (date, hours, billable flag, description, employee attribution) map to Asana Timesheets entries if the customer licenses the Timesheets and Budgets add-on. We link each timesheet entry to the Asana Task that corresponds to the source Activity. Billable/non-billable flags map to the billable toggle in Asana Timesheets. If the Timesheets add-on is not licensed, time entries migrate as custom fields on the corresponding Tasks as a text-based log, which does not support the same reporting model.

TimeLog Employees map to Asana Users by email address match. We extract employee name, email, role, department, and billing rate. The billing rate transfers to an Asana custom field on the user profile or as a project-level rate field depending on the customer's rate model. Salary administration data is not migrated because it is gated behind TimeLog Professional and Enterprise tiers and Asana has no compensation object; this data requires a separate HRMS if needed.

TimeLog Customers (billing entities) have no direct Asana equivalent. We migrate Customer records as a reference table and then populate an Asana custom field (dropdown or text) on each Project with the Customer name. Customer contact details (billing address, currency settings) migrate to a Project custom field or to a companion spreadsheet for reference during invoicing in a separate tool. This is a known gap that customers should plan for when adopting Asana as a replacement for TimeLog's billing workflow.

TimeLog Invoices and Invoice Lines cannot migrate to Asana because Asana has no invoicing object. We export invoice headers and line items as a CSV and deliver a written mapping to the customer's preferred accounting tool (QuickBooks, Xero, Harvest Invoice, or similar). Invoice status (paid/unpaid/overdue) can be preserved as a custom field on the related Project if the customer requests it, but this requires manual post-migration configuration.

TimeLog Expense records (amount, date, category, billable flag) migrate as custom fields on the corresponding Asana Project or Task. Expense attachments (receipts) migrate as Asana attachments linked to the project. Asana has no native expense tracking object; customers using TimeLog's expense workflow should evaluate an integrated expense tool post-migration.

TimeLog resource allocations (Employee-to-Project hours or percentage assignments) migrate as custom number fields on Asana Projects and Tasks, enabling the Asana Workload view to display capacity if the customer licenses it. Allocations tied to specific date ranges transfer to the task start and due dates. This mapping is approximate because TimeLog's allocation model (hours vs percentage) may not align 1:1 with Asana's capacity-based model.

TimeLog Activity rates (hourly, fixed, milestone) and customer-specific pricing migrate to Asana custom number fields on Tasks. Fixed-price and time-and-material rate types migrate as a text field (Rate Type) paired with the rate value, since Asana has no native rate type concept. Customers with complex multi-tier pricing should review rate mappings post-migration because the flat custom field structure in Asana may not capture the full pricing model.

TimeLog custom fields on Projects and Activities migrate to Asana custom fields on the corresponding Project or Task object. We extract field definitions during discovery and create matching custom fields in Asana before migration. Field types (text, number, date, dropdown) map to Asana field types by type equivalence. Custom field values are migrated as available; post-migration validation is required to catch any schema mismatches between the exported definition and the destination field definition.

Salary administration data is gated behind TimeLog Professional and Enterprise tiers and may not exist in Starter-tier accounts. Where salary records are present, they do not migrate because Asana has no compensation object. We flag the presence or absence of salary data during scoping and deliver it as a CSV export for import into a separate HRMS if required. This object requires a dedicated HR platform for ongoing management post-migration.

TimeLog reporting views are generated dynamically from transactional data and are not stored as independent objects. We do not migrate saved report definitions or custom report configurations. The underlying transactional data (Projects, Activities, Time Entries) is available in Asana, and the customer rebuilds reports using Asana's reporting views (Dashboard, Portfolio, Workload) or a connected BI tool.