Migrate your Taskworld data
Task management and project collaboration platform built around task accountability and evidence-based performance tracking for mid-size to enterprise teams.
In its favor
Why people choose Taskworld
The signal that keeps Taskworld on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Teams choose Taskworld for its straightforward task-first interface where progress percentage and completed-task visibility give managers immediate clarity on execution status without navigating complex boards.
Organizations with distributed offices use Taskworld because it was built internally at Synergia One and designed specifically for cross-department delegation and accountability from the start.
Small and mid-sized businesses value the unified collaboration layer combining task management, project chat, file sharing, and workload tracking in a single application without juggling multiple tools.
Companies in manufacturing, retail, and operations select Taskworld for its audit and inspection feature that turns tasks into checklist-driven compliance checks with photo evidence capture.
Enterprise teams adopt Taskworld for its evidence-based management reporting that generates activity trails, ownership logs, and performance metrics for performance reviews and process audits.
Performance degrades during large projects with many tasks and team members, causing slow loading of views and delayed updates that disrupt daily workflows.
The mobile application is significantly less responsive than the web interface, frustrating team members who need to update or review work on the go.
As teams scale beyond 30 users, organizations find the feature set insufficient compared to enterprise alternatives and migrate to platforms with stronger automation and reporting depth.
Confusion over plan tier capabilities and what features unlock at Business versus Enterprise creates friction, especially around custom fields, automations, and guest limits.
Limited API documentation and GraphQL-only access makes programmatic data extraction and integration difficult, pushing technical teams toward more API-friendly alternatives.
Reasons to switch
Why people leave Taskworld
The recurring reasons buyers give for replacing Taskworld. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Taskworld fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Taskworld pricing overview
Taskworld charges per user per month on Business plans with a 29% discount for annual billing. Enterprise pricing is custom via invoice. Business plan includes 30 guest collaborators and 1TB storage; Enterprise removes these caps and adds SAML SSO, dedicated cloud, and SLA. Data persists after a trial ends but features lock without a paid plan.
Free Trial
Tier 1 of 3
Free (14-day trial)
What's included
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What gets migrated
Taskworld object support
Object-by-object support for Taskworld migrations. Per-pair details surface during scoping.
Workspaces
Fully supportedTaskworld organizes all data within Workspaces as the top-level container. We map workspace-level settings, member lists, and organization metadata directly across migrations. Enterprise workspaces support SAML 2.0 SSO configuration which requires re-authentication setup at the destination.
Projects
Fully supportedProjects are first-class objects with Kanban, Timeline/Gantt, and Calendar views. We preserve project metadata, stage configurations, and task associations. The destination view type is set per-project and transferred explicitly.
Tasks
Fully supportedTasks carry assignees, followers, due dates, priority levels, checklist items, and description text. We migrate all task fields including nested subtasks and checklist sub-items. Completed-task visibility flags are preserved as a task property.
Custom Fields
Mapping requiredCustom fields in Taskworld are scoped to individual Projects rather than global. We extract all project-level custom field definitions and map their values to equivalent custom properties at the destination, handling field type differences (text, number, dropdown, date).
Automations
Mapping requiredAutomations trigger actions based on task events (status change, due date, assignment). We map automation rules as conditional workflow steps, though complex trigger logic may require manual reconstruction at the destination. Automations are Business and Enterprise plan features only.
Attachments and Files
Mapping requiredTaskworld stores files with unlimited storage on Business and Enterprise plans (1TB limit on Business). We migrate file references and re-upload to the destination's storage. Large binary files may require chunked transfer. File access URLs must be re-generated post-migration.
Comments and Chat
Mapping requiredProject chat and task-level comments are separate objects. We migrate comment text with author attribution and timestamp. Thread structure is preserved where possible. Chat history is only available on Business and Enterprise plans.
Task Dependencies
Fully supportedTaskworld supports linking tasks as dependencies (blocks/blocked by). We preserve these directional links and restore them as equivalent dependency objects at the destination platform.
Time Entries
Mapping requiredTime tracking exists within Taskworld but is not uniformly exposed across all plan tiers. We extract logged time entries where available via API and map to the destination's time tracking or work-logging objects.
Users and Guest Collaborators
Mapping requiredFull workspace members are users billed per-seat. Guest collaborators (up to 30 on Business) have limited access. We map user identity and role. Guest-to-full-user conversion requires manual adjustment post-migration.
Tags and Labels
Mapping requiredTasks and projects can carry tags/labels for categorization. We preserve tag strings and re-apply them as labels at the destination. Tag hierarchy if present is flattened to a single-level label set.
Checklists
Fully supportedChecklist items are sub-objects of tasks. We migrate each checklist item with its completion status, supporting nested checklist hierarchies. The percent-complete calculation displayed on tasks reflects the checklist state at migration time.
| Object | Support | Notes |
|---|---|---|
| Workspaces | Fully supported | Taskworld organizes all data within Workspaces as the top-level container. We map workspace-level settings, member lists, and organization metadata directly across migrations. Enterprise workspaces support SAML 2.0 SSO configuration which requires re-authentication setup at the destination. |
| Projects | Fully supported | Projects are first-class objects with Kanban, Timeline/Gantt, and Calendar views. We preserve project metadata, stage configurations, and task associations. The destination view type is set per-project and transferred explicitly. |
| Tasks | Fully supported | Tasks carry assignees, followers, due dates, priority levels, checklist items, and description text. We migrate all task fields including nested subtasks and checklist sub-items. Completed-task visibility flags are preserved as a task property. |
| Custom Fields | Mapping required | Custom fields in Taskworld are scoped to individual Projects rather than global. We extract all project-level custom field definitions and map their values to equivalent custom properties at the destination, handling field type differences (text, number, dropdown, date). |
| Automations | Mapping required | Automations trigger actions based on task events (status change, due date, assignment). We map automation rules as conditional workflow steps, though complex trigger logic may require manual reconstruction at the destination. Automations are Business and Enterprise plan features only. |
| Attachments and Files | Mapping required | Taskworld stores files with unlimited storage on Business and Enterprise plans (1TB limit on Business). We migrate file references and re-upload to the destination's storage. Large binary files may require chunked transfer. File access URLs must be re-generated post-migration. |
| Comments and Chat | Mapping required | Project chat and task-level comments are separate objects. We migrate comment text with author attribution and timestamp. Thread structure is preserved where possible. Chat history is only available on Business and Enterprise plans. |
| Task Dependencies | Fully supported | Taskworld supports linking tasks as dependencies (blocks/blocked by). We preserve these directional links and restore them as equivalent dependency objects at the destination platform. |
| Time Entries | Mapping required | Time tracking exists within Taskworld but is not uniformly exposed across all plan tiers. We extract logged time entries where available via API and map to the destination's time tracking or work-logging objects. |
| Users and Guest Collaborators | Mapping required | Full workspace members are users billed per-seat. Guest collaborators (up to 30 on Business) have limited access. We map user identity and role. Guest-to-full-user conversion requires manual adjustment post-migration. |
| Tags and Labels | Mapping required | Tasks and projects can carry tags/labels for categorization. We preserve tag strings and re-apply them as labels at the destination. Tag hierarchy if present is flattened to a single-level label set. |
| Checklists | Fully supported | Checklist items are sub-objects of tasks. We migrate each checklist item with its completion status, supporting nested checklist hierarchies. The percent-complete calculation displayed on tasks reflects the checklist state at migration time. |
Gotchas
What to watch for in Taskworld migrations
Issues we've hit on past Taskworld migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
GraphQL API is the sole programmatic extraction method
Custom fields scoped per-project not globally
Completed task visibility state transfers as a setting
Storage limits by plan tier affect file migration completeness
| Severity | Issue |
|---|---|
| High | GraphQL API is the sole programmatic extraction method |
| Medium | Custom fields scoped per-project not globally |
| Low | Completed task visibility state transfers as a setting |
| Medium | Storage limits by plan tier affect file migration completeness |
Leaving Taskworld?
Where Taskworld customers move next
5 destinations Taskworld can migrate to.
How a Taskworld migration works
Four steps, Taskworld-specific
Connect
Bearer token (API key via Taskworld API) into Taskworld. Scopes limited to read-only on the data we move.
Map
We translate Taskworld-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Taskworld quirks before production.
Migrate
Full migration with Taskworld rate-limit handling. Rollback available throughout.
FAQ
Taskworld migration FAQ
Answers to the questions buyers ask most during Taskworld migration scoping. Not seeing yours? Book a call.
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