Migrate from Checkwriters to Zoho Recruit

Checkwriters Employee records with demographics (legal name, preferred name, date of birth, SSN stored securely, home address, personal email, emergency contact) map to Zoho Recruit Candidate records. We extract the core fields and map them to Zoho Recruit's First Name, Last Name, Email, Phone, Mobile, Address, and Candidate Name fields. Employee status (Active, Inactive, Terminated, On Leave) maps to Zoho Recruit's Candidate Status picklist. Current job title, department, and location map to Candidate-related fields. Hire date from Checkwriters becomes Date of Join or a custom field on the Candidate record. This mapping preserves the audit trail for re-hires and employment history.

Checkwriters organizational units (company name, divisions, departments, cost centers, reporting manager hierarchy) map to Zoho Recruit's Client module. We treat the primary Checkwriters company as the Zoho Recruit Client record, with departments mapped to Client-related custom fields or as Tags. Reporting manager relationships are noted for rebuilding as hiring team assignments in Zoho Recruit. Any subsidiary or multi-entity structure in Checkwriters creates multiple Client records in Zoho Recruit.

If the Checkwriters tenant includes the Recruiting and Applicant Tracking upgrade, active job requisitions and candidate applications migrate to Zoho Recruit Job Openings and associated Applications. Each Checkwriters job posting becomes a Zoho Recruit Job Opening with description, requirements, department assignment, and hiring manager. Each applicant maps to an Application record linked to the Job Opening, with current application stage and any attached resume migrating to Zoho Recruit's resume parsing and document attachment fields. Applications without a corresponding Job Opening are imported as standalone Candidate records.

Checkwriters company-level custom fields (text, date, dropdown, numeric types) require recreation as Zoho Recruit Custom Fields. Accessing the full custom field registry requires HR Admin-level permissions in Checkwriters; we request elevated access during scoping to enumerate all active custom field definitions. Custom fields are re-created in Zoho Recruit under Setup > Customization > Modules > Candidates > Fields, with field types matched to Checkwriters type definitions. Dropdown fields require value list recreation. Required field flags are migrated as optional initially and enforced post-validation.

Checkwriters onboarding workflows (document e-signature collection, step tracking) are add-on features that do not have a direct Zoho Recruit equivalent. Completed onboarding task records are not exportable via documented API. We extract a list of active onboarding workflows, their step sequences, and associated document templates as a written inventory. The customer's admin rebuilds onboarding in Zoho Recruit using Blueprints (Enterprise tier) or as a step-by-step process documented for manual tracking. Document e-signature collection migrates to Zoho Recruit's built-in document attachment and Zoho Sign integration if the customer licenses Zoho Sign.

Checkwriters Document Center files (offer letters, signed agreements, I-9s, policy acknowledgments) attached to employee profiles can be extracted and re-attached in Zoho Recruit as Candidate Attachments or in the shared Document Library by folder. Document visibility restrictions in Checkwriters do not map to Zoho Recruit's permission model directly; we flag document-level access requirements for the customer's admin to configure post-migration. Compliance-critical documents (I-9, tax forms, signed agreements) are flagged for priority migration with a separate validation step.

Performance Reviews is an add-on module in Checkwriters with completed review records stored in a proprietary format tied to the review workflow engine. There is no publicly documented export endpoint for review content. We do not attempt an automated migration of performance review records because the format is not documented and the risk of data corruption is high. We flag this gap in the discovery report and recommend a parallel manual review process or a review history capture by the customer before the Checkwriters cutover date.

Payroll rate-effective-dated records (hourly rates, salary amounts, multi-tier pay structures, spot bonuses, off-cycle adjustments) and payroll earnings histories stored in Checkwriters have no schema in Zoho Recruit. Zoho Recruit is an ATS and does not include payroll, compensation management, or earning history tracking. We do not migrate payroll data. If the customer requires ongoing payroll management, we recommend licensing Zoho People (Zoho's HRMS module) in parallel and performing a separate Zoho People migration for payroll, benefits, and accrual continuity.

PTO, sick time, and other accrual balances tracked per employee in Checkwriters, including accrual policy types and carry-forward logic, have no equivalent in Zoho Recruit. Zoho Recruit does not track time-off accruals. We flag this gap and recommend that customers who need accrual tracking either maintain a separate HRMS (such as Zoho People) or export accrual balances before cutover and manage them manually or in a spreadsheet post-migration.

Pre-tax and post-tax deductions, benefit plan enrollments, carrier connections, and deduction histories stored in Checkwriters HR Premier+ and above have no schema in Zoho Recruit. Benefit plan enrollments must be paired with correct carrier and plan ID information in Checkwriters, but Zoho Recruit does not maintain benefit enrollment records. We do not migrate benefit data. Customers with active benefits administration needs should evaluate Zoho People or another HRMS to replace Checkwriters' benefits functionality.

Checkwriters HR Premier includes compliance tracking for FMLA, ADA, I-9, OSHA, and multi-state tax jurisdictions. These records are stored with status flags and document attachments specific to Checkwriters' compliance workflow engine. Zoho Recruit has no compliance tracking module. We do not migrate compliance tracking data. We recommend that organizations with active compliance requirements maintain a dedicated HRMS for compliance documentation or use Zoho One's HR suite (Zoho People plus Zoho Workerly for compliance tracking) as a parallel implementation.

Historical pay stub data, payroll registers, W-2 histories, and 1099 contractor records stored in Checkwriters are accessible through the Report Writer module with HR Admin access. Zoho Recruit does not include payroll history, pay stub generation, or tax document storage. We do not migrate payroll history. We recommend that customers export W-2 and 1099 data via Checkwriters Report Writer before cutover and store them in a secure document repository (Zoho Docs, Google Drive, SharePoint) post-migration.