Migrate your Back Track Screening data

Candidates are the persons being screened, containing name, SSN, date of birth, contact information, and consent records. We migrate the full candidate profile including SSN (handled as a masked reference field), address history derived from the SSN trace, and FCRA-required disclosure acknowledgments.

Screening orders bundle a candidate with a specific package of checks. Each order carries status (pending, in-progress, complete), timestamps, and a reference to the ordering employer. We preserve the order hierarchy and all status transitions during migration.

SSN trace output produces an address history for the candidate, which drives the county-level search scope. We preserve the raw trace result and the derived address list as a first-class object, noting which counties were selected for criminal coverage based on that history.

Criminal records are returned per jurisdiction (county, state, federal) and include charge details, disposition, and court references. We map each returned record to its jurisdiction and flag whether it was a direct match or a partial match based on name and DOB cross-reference.

Education verification results include school name, degree, dates of attendance, and verification status. We preserve the source institution record and the verification call notes, mapping them to the destination system's degree and enrollment fields.

Employment verification results include employer name, title, dates of employment, salary (if disclosed), and reason for leaving. We preserve the raw employer response and map to the destination's work history fields, flagging salary as optional based on what the former employer released.

Drug test records include test type (urine, hair, DOT), collection date, lab result (negative, positive, dilute), and MRO review status. We map the result and lab reference, noting whether it was a DOT-compliant or non-DOT test.

Credit reports returned for employment purposes include only the permissible inquiry elements under FCRA (typically bankruptcy and sometimes public records). We strip any non-permissible credit history fields and preserve only what is legally allowed for employment screening in the destination system.

Adverse action documentation is compliance-critical under FCRA. It includes the pre-adverse action notice, the candidate's response window, and the final adverse action letter. We migrate these as sealed records with retention timestamps, ensuring the compliance chain is unbroken.

Back Track Screening offers customized solutions beyond standard packages. Custom check types vary by client and may include industry-specific verifications or unusual search scopes. We treat each custom check as an additive module attached to the screening order, mapping its name, result format, and source to the destination.