Migrate your Madison Resources data
Back-office and payroll-funding partner for staffing firms, handling payroll processing, tax administration, invoicing, and working capital so staffing owners can focus on placements and growth.
In its favor
Why people choose Madison Resources
The signal that keeps Madison Resources on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Decades of staffing-specific expertise: Madison has over 30 years operating exclusively with staffing firms, giving them deep knowledge of temp-to-perm conversions, multi-state payroll tax, and industry billing conventions that general-purpose back-office providers lack.
Integrated payroll funding removes cash-flow friction: Madison advances payroll based on billed receivables, so staffing firms avoid the gap between paying workers on Friday and collecting from clients 30-60 days later.
One back-office vendor replaces multiple point solutions: Payroll processing, tax administration, invoicing, and collections all flow through Madison, reducing the coordination overhead of managing separate vendors.
SUTA limit visibility helps control payroll tax costs: Madison's reporting identifies which employees are approaching state unemployment wage bases, enabling staffing firms to sequence placements strategically to minimize employer-side taxes.
Responsive, named support contacts: Multiple reviews cite Madison's team as expert and responsive, with staff described as partners in growth rather than a call center.
Switching to in-house payroll or a competing BPO when the firm reaches sufficient scale to justify building its own back-office infrastructure and negotiating its own factor lines.
Moving to a staffing-specific ATS or ERP that offers direct payroll funding integrations, eliminating the need for a separate back-office layer if the platform supports both operations and financing.
Consolidating to a staffing CRM with built-in back-office connectors that some firms find reduces handoff friction compared to Madison's standalone service model.
Dissatisfaction with factor fees or advance rates over time, especially when the firm can secure cheaper working capital through a traditional bank line or alternative funder once the firm has scale and credit history.
Reasons to switch
Why people leave Madison Resources
The recurring reasons buyers give for replacing Madison Resources. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Madison Resources fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Madison Resources pricing overview
Madison Resources does not publish pricing on its website. Fees for payroll funding (advance rates and factoring fees) and back-office support services are negotiated on a per-client basis based on volume, number of workers, and number of states of operation. Prospective clients must request a custom quote through the website contact or sales inquiry form.
Funding-Only
Tier 1 of 2
1%–5% factor rate on funded payroll volume
What's included
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Book a free 30 minute consultationPricing is informational. FlitStack AI does not bill on Madison Resources's schedule — see our quote-based pricing →
What gets migrated
Madison Resources object support
Object-by-object support for Madison Resources migrations. Per-pair details surface during scoping.
Workers
Fully supportedWorkers are the core employee records managed in Madison's back-office system. We extract full name, SSN, pay rate, start/end dates, tax withholding elections, and direct deposit details. These map cleanly to Employees or Contacts in standard HRMS platforms.
Assignments
Fully supportedAssignments link a Worker to a client placement with a bill rate and pay rate. We preserve the full assignment lifecycle including start date, end date, status changes, and rate differentials for migration into a staffing-specific ATS or HRMS.
Payroll Runs
Mapping requiredMadison generates payroll runs on a client-defined schedule (weekly, biweekly, etc.). Each run contains earnings, deductions, taxes, and net pay. We map pay stubs to the corresponding Worker and Assignment, but employer-level benefit deductions and garnishments require value mapping against the destination's deduction schema.
Invoices
Fully supportedStaffing invoices in Madison include hours worked, bill rate, applicable markups, and status (draft, submitted, paid). We export invoice headers and line items preserving the Assignment linkage so revenue reporting continuity is maintained in the destination accounting or staffing platform.
Tax Records
Mapping requiredMadison handles federal, state, and local tax withholdings and filings. We export quarterly and annual tax summaries, but per-pay-period tax detail requires field mapping to align with the destination system's tax table structure.
SUTA Tracking Records
Mapping requiredMadison provides SUTA limit reporting that flags workers approaching or exceeding state unemployment tax wage bases. These limits vary by state and change annually. We preserve the limit tracking data but flag state-year combinations for manual verification at the destination.
Factor Fee Schedules
Not in this platformMadison's factoring arrangements (advance rates, fees, recourse terms) are contractual and not part of standard data exports. These are managed outside the staffing firm's operational data and are not migrated to a new platform.
Compliance Documents
Mapping requiredMadison stores I-9s, tax forms (W-2, 1099), and state-specific compliance paperwork. We extract document references and can include file path information, but the actual document files require a separate file-level export coordinated with Madison's support team.
| Object | Support | Notes |
|---|---|---|
| Workers | Fully supported | Workers are the core employee records managed in Madison's back-office system. We extract full name, SSN, pay rate, start/end dates, tax withholding elections, and direct deposit details. These map cleanly to Employees or Contacts in standard HRMS platforms. |
| Assignments | Fully supported | Assignments link a Worker to a client placement with a bill rate and pay rate. We preserve the full assignment lifecycle including start date, end date, status changes, and rate differentials for migration into a staffing-specific ATS or HRMS. |
| Payroll Runs | Mapping required | Madison generates payroll runs on a client-defined schedule (weekly, biweekly, etc.). Each run contains earnings, deductions, taxes, and net pay. We map pay stubs to the corresponding Worker and Assignment, but employer-level benefit deductions and garnishments require value mapping against the destination's deduction schema. |
| Invoices | Fully supported | Staffing invoices in Madison include hours worked, bill rate, applicable markups, and status (draft, submitted, paid). We export invoice headers and line items preserving the Assignment linkage so revenue reporting continuity is maintained in the destination accounting or staffing platform. |
| Tax Records | Mapping required | Madison handles federal, state, and local tax withholdings and filings. We export quarterly and annual tax summaries, but per-pay-period tax detail requires field mapping to align with the destination system's tax table structure. |
| SUTA Tracking Records | Mapping required | Madison provides SUTA limit reporting that flags workers approaching or exceeding state unemployment tax wage bases. These limits vary by state and change annually. We preserve the limit tracking data but flag state-year combinations for manual verification at the destination. |
| Factor Fee Schedules | Not in this platform | Madison's factoring arrangements (advance rates, fees, recourse terms) are contractual and not part of standard data exports. These are managed outside the staffing firm's operational data and are not migrated to a new platform. |
| Compliance Documents | Mapping required | Madison stores I-9s, tax forms (W-2, 1099), and state-specific compliance paperwork. We extract document references and can include file path information, but the actual document files require a separate file-level export coordinated with Madison's support team. |
Gotchas
What to watch for in Madison Resources migrations
Issues we've hit on past Madison Resources migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
No public API means export scoping requires Madison coordination
Payroll funding terms are contractual and not exported
Multi-state SUTA rates change annually and vary by state
Document file exports require separate file-level coordination
| Severity | Issue |
|---|---|
| High | No public API means export scoping requires Madison coordination |
| Medium | Payroll funding terms are contractual and not exported |
| Medium | Multi-state SUTA rates change annually and vary by state |
| Low | Document file exports require separate file-level coordination |
Leaving Madison Resources?
Where Madison Resources customers move next
5 destinations Madison Resources can migrate to.
How a Madison Resources migration works
Four steps, Madison Resources-specific
Connect
Not applicable into Madison Resources. Scopes limited to read-only on the data we move.
Map
We translate Madison Resources-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Madison Resources quirks before production.
Migrate
Full migration with Madison Resources rate-limit handling. Rollback available throughout.
FAQ
Madison Resources migration FAQ
Answers to the questions buyers ask most during Madison Resources migration scoping. Not seeing yours? Book a call.
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