Migrate from Xledger to Dolibarr ERP

Xledger Entities are top-level organisational containers with their own Subledger, Chart of Accounts, and bank connections. Dolibarr has no native Entity concept; instead we map each Xledger Entity to a Dolibarr third-party Category (categorie type Societe). Cross-Entity shared Customers and Suppliers are assigned to multiple Categories or held as unclassified Third Parties. Multi-entity reporting that relied on live Xledger consolidation requires a separate reconciliation step in Dolibarr's accounting module post-migration.

Xledger Subledgers carry a type classification (AP, AR, Banking, Project) linked to an owning Entity. We map Subledger type and Entity assignment to Dolibarr third-party Categories, preserving the Subledger-to-Entity relationship as a custom field on each Third Party so that reporting by Subledger type is reconstructable in Dolibarr.

Xledger Customer and Supplier records map to Dolibarr Third Parties. The Xledger Subledger reference becomes a custom field on the Third Party record. Multi-entity Customers and Suppliers shared across Xledger Entities are deduplicated by company registration number or tax ID; if no unique key exists, we flag duplicates for the customer's admin to resolve. Payment terms and tax codes map to Dolibarr conditions_reglement and Mode of Regulation / payment terms fields.

Xledger's configurable Chart of Accounts varies by industry and Entity type. We map each account code and name to Dolibarr's accounting chart of accounts, preserving account type (charge, product, tiers, immobilsation). Non-profit and fund accounts from Xledger map to Dolibarr's accounting scheme with custom account type assignments. Account dimension tags used for project or cost-centre reporting become accounting extra-fields or category assignments.

Historical GL journal entries migrate to Dolibarr accounting entries with account code, debit/credit amount, and posting date preserved. Multi-line journal distributions with intercompany Entity references are flagged during migration with an intercompany notation field so the customer's finance team can manually create elimination entries in Dolibarr's accounting module. We do not recreate Xledger's automated intercompany elimination engine.

Open AP in Xledger is tracked via Subledger invoice records linked to Suppliers. We extract every outstanding supplier invoice, map it to Dolibarr supplier invoice records, and preserve line items, payment terms, and aging data. Closed AP invoices migrate as historical GL journal entries against the General Ledger rather than as open invoice records.

Open AR in Xledger is tracked via Subledger invoice records linked to Customers. We extract every outstanding customer invoice, map it to Dolibarr customer invoice records, and preserve line items, payment terms, and aging data. Closed AR invoices migrate as historical GL journal entries rather than as open invoice records.

Xledger bank account records include routing details, account type, currency, and Entity assignment. We map these to Dolibarr bank account records. Bank feed configurations (JPMorgan, Wells Fargo, Bank of America in Xledger) are captured as configuration notes for the customer to reconfigure within Dolibarr's bank feed module or via a third-party aggregator.

Fixed Asset records in Xledger include acquisition date, cost, depreciation method, useful life, and Asset Register entries. We map asset definitions and current depreciation schedules to Dolibarr's Asset module. Depreciation schedules transfer as active depreciation records; future period depreciation is recalculated in Dolibarr's Asset module post-migration.

Xledger budgets are created at the Entity level and linked to specific accounts and dimensions. Budget versions and forecast iterations are preserved as Dolibarr budget lines with account code and year assignments. Dolibarr's budget module does not natively support multi-dimensional budget versions; we flatten multi-dimensional budgets into separate budget lines with a dimension reference as a custom field.

Project records in Xledger track billing, revenue recognition, and cost allocation against a project's financial lifecycle. We map project definitions, customer assignments, and associated Subledger references to Dolibarr project records. Custom project fields transfer to Dolibarr extra-fields on the project object.

Time entries and expense records in Xledger are linked to Employees and Projects. We migrate entry records, amounts, and project assignments to Dolibarr expense report and project time-tracking records. Xledger OCR-captured receipt data and approval workflow status do not transfer; we document the approval chain for the customer's admin to rebuild in Dolibarr's expense workflow module.

Documents and attachments in Xledger are stored against journal entries, vendors, customers, and assets. We migrate document metadata and link references to Dolibarr's Electronic Document Management (GED) module. Large-volume document archives may require chunked transfer and Dolibarr's attachment upload limits considered during scoping.