Migrate from Jobvite to Bullhorn ATS & CRM

Jobvite Jobs map directly to Bullhorn JobOrder records. The Jobvite job title, description, requirements, department, and location fields map to Bullhorn JobOrder equivalents. We preserve the Jobvite Posting status (published, archived, draft) as a Bullhorn status field and flag any jobs with non-standard custom fields for explicit mapping during the transform phase. Archived jobs migrate with status set to Archived in Bullhorn; active jobs migrate as Open with all custom fields translated.

Jobvite Candidate records (person records separate from applications) map to Bullhorn Contact. Name, email, phone, address, skills, work history, education, and source attribution migrate to Bullhorn Contact fields. Jobvite's SMS consent status maps to a Bullhorn custom field for consent audit. If the Bullhorn destination is a staffing CRM instance with Client records, Candidate-to-Client associations are preserved via the CandidateClientCorporation link. Jobvite candidates sourced through Talemetry carry a marketing source tag that we map to Bullhorn Candidate marketing list membership.

Jobvite Applications link a Candidate to a Job at a specific Pipeline Stage. Bullhorn does not have a native Application object; instead, the relationship is represented by the Candidate's association to a JobOrder combined with a Placement record (for placed candidates) or a Candidate sub-record tracking status against the job. We map the Jobvite Application history — stage progression, rejection reasons, advancement dates, and interviewer assignments — to Bullhorn Candidate history fields or custom Application history records depending on Bullhorn edition. The original stage names are mapped to Bullhorn JobOrder status values explicitly.

Jobvite Pipeline Stages are configurable per individual Job, which means a customer may have dozens of non-standard stage names across their job portfolio. We extract every distinct stage definition from Jobvite during discovery, normalize them to a set of canonical statuses (Applied, Phone Screen, Interview, Offer, Hired, Rejected), and configure Bullhorn JobOrder status values and Business Process rules to match. Non-standard stages that do not map cleanly are flagged for customer decision during scoping.

Jobvite Users (Recruiters, Hiring Managers, Interviewers with role-based permissions) map to BullhornUser records. We resolve users by email match against the Bullhorn destination. Owner and assignment fields on Jobvite Jobs, Candidates, and Applications migrate by resolving the Jobvite owner ID to the BullhornUser ID via the User mapping. Any Jobvite user without a matching Bullhorn user goes to a reconciliation queue for the customer's Bullhorn admin to provision before record import proceeds.

Jobvite Offers tied to an Application include compensation details, start date, and approval status. In Bullhorn, offers are typically modeled via Opportunity (for agency billing and placement tracking) or a custom Offer record configured in the customer's Bullhorn instance. Approval history from Jobvite migrates as a log note on the record rather than a live workflow, since Bullhorn's approval model differs. Start date and compensation details map to custom fields on the target object.

Jobvite's Onboarding module (a separate paid add-on) stores new hire paperwork status, I-9/E-Verify records, onboarding task checklists, and assigned onboarding managers. This data migrates to Bullhorn Onboarding add-on if the destination has that module active, or to a custom onboarding status record if not. We confirm the active module license during discovery so absent Onboarding objects are not treated as migration failures. I-9 and E-Verify data migrates as document attachments linked to the placed Candidate record.

Jobvite supports custom fields on Candidates. We extract the custom field definitions (label, data type, picklist values) from the Jobvite schema during discovery and create matching custom fields on the Bullhorn Contact object before migration. Picklist values map to Bullhorn picklist or multi-select picklist fields. Any custom fields on Jobvite that have no Bullhorn equivalent are flagged for customer decision — either create a new Bullhorn custom field or drop the field with a written record of its existence for audit purposes.

Jobvite Jobs support custom fields for job-specific attributes. We extract the job-level custom field schema and map to Bullhorn JobOrder custom fields. These are typically fewer in number than Candidate custom fields but may include internal job codes, hiring manager cost centers, or offer approval thresholds that are business-critical and must not be dropped silently.

Resumes, cover letters, signed offer documents, and portfolio files stored as attachments on Jobvite Candidates and Applications migrate as Bullhorn ContentDocument records linked via ContentDocumentLink to the Contact. We export binary blobs alongside their metadata (filename, upload date, attaching user) and re-attach them to the migrated Contact record in Bullhorn. Bullhorn's Textkernel resume parsing extracts structured data from resume attachments post-migration if the destination has Textkernel enabled.

The Talemetry module (added to Jobvite in 2019) stores candidate Lists and Campaigns in a separate data partition inaccessible through the standard Candidate API. We use Talemetry-specific export endpoints where available to extract List membership and map it to Bullhorn Candidate marketing list membership on the Contact record. Lists are preserved as named groups; List membership migrates as tags or custom multi-select fields on Contact.

Talemetry Campaigns (job board distribution, nurture sequences, source tracking) are mapped to Bullhorn candidate source tags or a custom Campaign object depending on the Bullhorn edition. Campaign attribution on individual Candidates migrates as a source tag so that the original recruitment marketing touchpoint is not lost. Active nurture sequence logic does not migrate as automation; we document the campaign structure in the configuration inventory for the customer's Bullhorn admin to rebuild using Bullhorn Automation or a partner cadence tool.

Jobvite Evolve (internal mobility module) stores Employee records for existing employees being surfaced for open roles. Employee records migrate to Bullhorn Contact with a custom employee flag. A critical migration constraint: Jobvite's API skips Employee record updates when that record has been manually edited in the UI, due to a sync-protection flag. We detect all records with this flag during pre-migration scanning and resolve the conflict before import or surface it to the customer for manual resolution, so no Employee data is silently dropped.

Jobvite Analytics aggregates pipeline data into visualizations and scheduled reports. The underlying transactional data (Jobs, Candidates, Applications, Pipeline Stages) is fully covered by migrating the primary objects. Analytics dashboards and scheduled reports do not migrate as UI artifacts. We deliver a written summary of the existing report set with the corresponding Bullhorn report equivalents so the customer's Bullhorn admin can rebuild the reporting layer post-migration.