Migrate from Rent Manager to Odoo CRM

Rent Manager tenants map to Odoo res.partner records with contact_type='contact'. Each tenant's email, phone, and street address translate to the corresponding res.partner fields. The tenant's active lease becomes a linked crm.lead opportunity where the monthly rent and lease term dates are stored in custom fields. Rent Manager's tenant status (Active, Past, Applicant) maps to a custom selection field (x_tenant_status) on the partner record to preserve lifecycle context across the migration.

Property owners map to Odoo res.partner with contact_type='company' for corporate owners or 'contact' for individual landlords. Their name, street, city, state, and zip translate directly to the matching res.partner fields. Owner-specific attributes such as tax ID are stored in custom fields on the partner record. Since Rent Manager's portal credentials do not migrate, Odoo's Partner Portal (Website app) must be configured post‑migration to provide owners with access.

Rent Manager properties translate to Odoo product.product records with type='product' when rental inventory tracking is needed, or as stock.location records when unit-level warehouse logic applies. Property address maps to res.partner fields on the product's linked partner record. Multi-building portfolios may require a parent-product grouping via product.category.

Individual units within a property become product.product variants linked to the parent property product. Unit fields (bedrooms, baths, sqft, market rent) map to product.attribute_line values and custom fields (x_bedrooms, x_rent_amount). Unavailable or out-of-service units get a product_category with no_saleable flag.

Active leases map to Odoo crm.lead opportunities with the rental rate stored in a custom currency field. Lease start/end dates map to crm.lead's expected_close and create_date. If Odoo Subscriptions is active, recurring rent agreements become sale.subscription records with period and recurring_rule_line entries.

Rent Manager's leasing-board prospects map 1:1 to Odoo crm.lead records. Prospect status (New, Touring, Application, Denied) maps to Odoo stage names. Lead source (website, referral, listing site) maps to Odoo's source_id (utm.source). Assigned leasing agents map via email match to Odoo res.users.

Rent Manager work orders map to Odoo maintenance.workorder when the Maintenance app is installed, or to project.task for maintenance-as-project tracking. Priority, category (plumbing, HVAC, etc.), and vendor assignment carry over as custom fields. Work-order history attaches as Odoo note records with original timestamps.

Rent Manager payment records become Odoo account.move (customer invoice or vendor bill) entries. Rent payments credit the tenant's receivable account; security deposits become account.move.line records on a liability account. GL account mapping must be configured against Odoo's chart of accounts before migration commits.

Rent Manager vendors map to Odoo res.partner with supplier_rank=1 and contact_type='company'. Their name, address, phone, and email translate directly to the corresponding res.partner fields. Vendor-specific data such as 1099 category, W-9 status, and default payment terms are stored in custom fields on the partner record. When a vendor is linked to a maintenance request, the relationship is preserved through the maintenance.workorder.vendor_id field, ensuring continuity of service history in Odoo.

Rent Manager users (property managers, accountants, leasing agents) map to Odoo res.users by email address. User roles and permissions are scoped to Odoo's access-rights model — profile-level permissions require reconfiguration in Odoo Settings > Users. Unmatched users are flagged before migration runs.

Rent Manager's user-defined custom fields on any entity map to Odoo custom fields on the corresponding model (res.partner, crm.lead, product.product). Custom entity types beyond standard objects require Odoo custom model creation via the ORM — FlitStack delivers a model-definition JSON alongside the data migration so your Odoo developer can create the model before import.

Lease agreements, tenant applications, inspection reports, and other attachments stored in Rent Manager's document system migrate as Odoo ir.attachment records linked to the corresponding res.partner, crm.lead, or product.product record. Files re-upload to Odoo's filestore using the original filename and mime type preserved.