Migrate your Flow data
A workflow-centric project management tool with a flat visual hierarchy and a focus on consolidating projects and timelines into a single view.
In its favor
Why people choose Flow
The signal that keeps Flow on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Users chose Flow for its clean, minimal interface that makes task prioritization straightforward without the complexity of larger PM tools.
Small teams valued Flow as an intuitive project management tool that helped them manage daily tasks and organize multiple to-do lists in one place.
The platform offered strong customization for task and project structures, allowing teams to model their specific methodology within the tool.
Users appreciated how Flow brought all projects and timelines together in a single platform for centralized visibility.
Small businesses and self-employed users found Flow accessible for basic project management needs without significant onboarding overhead.
Flow has reportedly ceased operations, prompting users to migrate to alternative project management platforms before data becomes inaccessible.
Some users reported occasional technical issues during usage, creating friction for teams with mission-critical workflows.
Advanced features like detailed reporting, team analytics, and cross-project views were limited compared to enterprise-focused competitors.
The platform's minimal feature set became constraining as teams scaled beyond basic task management needs.
Reasons to switch
Why people leave Flow
The recurring reasons buyers give for replacing Flow. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Flow fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Flow pricing overview
Flow offered three tiers: a free tier for small teams with basic features, a Standard tier at $8.99 per user per month for growing teams, and a Pro tier at $19.99 per user per month with advanced features including API access.
Free
Tier 1 of 3
Free
What's included
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What gets migrated
Flow object support
Object-by-object support for Flow migrations. Per-pair details surface during scoping.
Tasks
Mapping requiredTasks are Flow's primary work unit. We preserve title, description, due dates, and assignee by mapping to the destination Tasks object. Due to no public API, we extract via direct workspace access or manual export where available.
Projects
Mapping requiredFlow organizes work into Projects. We map Projects to Projects in the destination and attach their Tasks as child records. Custom project-level properties become custom fields on each child Task.
Comments
Mapping requiredComments attach to Tasks in Flow. We preserve comment body, author, and timestamp, associating each to the migrated Task ID. Comments require direct workspace scraping since no API exists.
Assignees
Mapping requiredFlow assigns Tasks to team Members. We map Members to Users in the destination and set the Task assignee field. Member profiles (name, email) are captured during workspace access.
Custom Fields
Mapping requiredFlow supports custom fields on Tasks. We export key-value pairs and attach them as custom field records linked to each Task. Field types are inferred from values and mapped to equivalent destination types.
Due Dates
Fully supportedDue Dates on Tasks map cleanly to date fields in standard PM tools. We preserve the original date values and time zone context.
Attachments
Not in this platformFlow does not have a documented API for attachment export. Files attached to Tasks must be downloaded manually by the customer before migration, as browser-based export is the only available path.
Tags
Mapping requiredFlow supports Tags on Tasks. We map Tags to Labels or Tags in the destination, preserving the tag name and associating it with the migrated Task.
Lists
Mapping requiredLists in Flow group Tasks within a Project. We map List structure to the destination as task groupings, sections, or custom grouping fields on each Task.
Views
Not in this platformFlow saved Views represent saved filtering and sorting states. These are UI constructs with no persistent data we can migrate; we document the View names as reference for manual recreation.
Time Tracking
Mapping requiredIf Flow has time entry records, we map them to Time Entries in the destination, associating each with the matching Task.
Subtasks
Mapping requiredFlow nests Subtasks under parent Tasks. We map this hierarchy to the destination's native subtasking model or use linked Task records with a parent relationship.
| Object | Support | Notes |
|---|---|---|
| Tasks | Mapping required | Tasks are Flow's primary work unit. We preserve title, description, due dates, and assignee by mapping to the destination Tasks object. Due to no public API, we extract via direct workspace access or manual export where available. |
| Projects | Mapping required | Flow organizes work into Projects. We map Projects to Projects in the destination and attach their Tasks as child records. Custom project-level properties become custom fields on each child Task. |
| Comments | Mapping required | Comments attach to Tasks in Flow. We preserve comment body, author, and timestamp, associating each to the migrated Task ID. Comments require direct workspace scraping since no API exists. |
| Assignees | Mapping required | Flow assigns Tasks to team Members. We map Members to Users in the destination and set the Task assignee field. Member profiles (name, email) are captured during workspace access. |
| Custom Fields | Mapping required | Flow supports custom fields on Tasks. We export key-value pairs and attach them as custom field records linked to each Task. Field types are inferred from values and mapped to equivalent destination types. |
| Due Dates | Fully supported | Due Dates on Tasks map cleanly to date fields in standard PM tools. We preserve the original date values and time zone context. |
| Attachments | Not in this platform | Flow does not have a documented API for attachment export. Files attached to Tasks must be downloaded manually by the customer before migration, as browser-based export is the only available path. |
| Tags | Mapping required | Flow supports Tags on Tasks. We map Tags to Labels or Tags in the destination, preserving the tag name and associating it with the migrated Task. |
| Lists | Mapping required | Lists in Flow group Tasks within a Project. We map List structure to the destination as task groupings, sections, or custom grouping fields on each Task. |
| Views | Not in this platform | Flow saved Views represent saved filtering and sorting states. These are UI constructs with no persistent data we can migrate; we document the View names as reference for manual recreation. |
| Time Tracking | Mapping required | If Flow has time entry records, we map them to Time Entries in the destination, associating each with the matching Task. |
| Subtasks | Mapping required | Flow nests Subtasks under parent Tasks. We map this hierarchy to the destination's native subtasking model or use linked Task records with a parent relationship. |
Gotchas
What to watch for in Flow migrations
Issues we've hit on past Flow migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
No documented public API blocks automated migration
Platform closure requires urgent data preservation
Attachments require manual browser download
Comments have no timestamp precision guarantee
| Severity | Issue |
|---|---|
| High | No documented public API blocks automated migration |
| High | Platform closure requires urgent data preservation |
| Medium | Attachments require manual browser download |
| Medium | Comments have no timestamp precision guarantee |
Leaving Flow?
Where Flow customers move next
5 destinations Flow can migrate to.
How a Flow migration works
Four steps, Flow-specific
Connect
Not publicly documented into Flow. Scopes limited to read-only on the data we move.
Map
We translate Flow-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Flow quirks before production.
Migrate
Full migration with Flow rate-limit handling. Rollback available throughout.
FAQ
Flow migration FAQ
Answers to the questions buyers ask most during Flow migration scoping. Not seeing yours? Book a call.
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Migrate Flow.
Without the rebuild.
Free scoping call with a migration engineer. Tell us about your Flow setup and destination — written quote back within a business day.