Migrate from VivaHR to Zoho Recruit

VivaHR Jobs map directly to Zoho Recruit Job Openings. Each Job carries position title, type, skill level, location, and pipeline association. We map the VivaHR job status (Active/Closed/Paused) to Zoho Recruit's Opening Status field. Job type and location migrate as custom picklist or text fields in Zoho Recruit where no direct equivalent exists. Active job posting counts must align with the destination Zoho Recruit plan limits (1 on Free, 10/recruiter on Standard, 20/recruiter on Enterprise) at migration time.

VivaHR Candidates map to Zoho Recruit Candidates with a critical reconciliation step: Zoho Recruit requires Last Name as a mandatory field on every Candidate record. VivaHR stores candidate first name, last name, email, phone, stage history, and questionnaire responses as properties. For any VivaHR Candidate where last name is absent, we set the value to 'Not provided' per Zoho Recruit's migration documentation. Email address serves as the dedupe key during import. Questionnaire responses migrate as custom fields on the Candidate module, created in Zoho Recruit's Setup > Customization > Modules before the import phase.

VivaHR pipelines (customizable on Growth and Premier plans) map to Zoho Recruit's hiring pipeline stage values. Each VivaHR pipeline stage becomes a Zoho Recruit Candidate Status value within the Job Opening's pipeline. Stage ordering and probability percentages transfer as configuration data. We create the stage values in Zoho Recruit's Setup before any Candidate import so that stage assignment is valid at insert time.

VivaHR Scorecards are created per Job and contain rating criteria used to evaluate candidates. Zoho Recruit does not have a native Scorecard object; we map scorecard templates and associated ratings to Interview Feedback Forms or as structured custom fields on the Candidate module. The customer's admin rebuilds the scorecard evaluation UI in Zoho Recruit using its form builder post-migration. We preserve the rating data as field values on the Candidate record.

VivaHR Questionnaires attached to Jobs collect structured candidate data through custom questions. Responses map to Zoho Recruit custom fields on the Candidate module. We create each custom field in Zoho Recruit during schema preparation, matching field types (text, picklist, date, number) to the source questionnaire answer format. Multi-select questionnaire answers map to Zoho Recruit multi-select picklist fields where supported.

VivaHR Culture Profiles are text and media assets representing employer brand on the careers page. They do not have a direct Zoho Recruit equivalent as structured records. We export Culture Profile content as rich text or document files and attach them to the corresponding Job Opening in Zoho Recruit. The customer's admin recreates the branded careers page using Zoho Recruit's Career Site builder post-migration; we provide the text content and a media asset inventory.

VivaHR Hiring Team members are assigned to Job postings with specific roles. Team membership maps to Zoho Recruit Users (if the team member is a Zoho Recruit user) or as assignee fields on the Candidate record. We resolve assignments by matching the VivaHR team member's email against the Zoho Recruit User table. Any team member without a Zoho Recruit User account is flagged in the reconciliation report for the customer's admin to provision before final import.

VivaHR advertises thousands of integrations via Zapier and other platforms. Integration configurations are not migratable records; they are connection credentials and trigger-action pairs that exist outside the source data. We deliver a written integration inventory listing each active Zap, its trigger, and action, with the equivalent Zoho Recruit workflow step or Zoho Marketplace connection documented. The customer's admin rebuilds integrations post-migration using Zoho Recruit's workflow rules, webhooks (20,000/day on Enterprise), or the Zoho Marketplace.

VivaHR candidate automations (auto-responders, stage-change triggers, outreach sequences) do not migrate as executable code to Zoho Recruit. Zoho Recruit offers workflow rules (5 per module on Standard, 50 on Enterprise) and assignment rules as the equivalent automation surface. We deliver a written automation inventory covering each VivaHR automation's trigger, conditions, and actions, with recommended Zoho Recruit equivalents documented for the customer's admin to rebuild post-migration.

VivaHR custom fields on Jobs and Candidates (available on Growth and Premier plans) map to Zoho Recruit custom fields on the corresponding module. We create each field in Zoho Recruit's Setup > Customization > Modules before import, matching field type and picklist values. Standard Zoho Recruit field names take precedence; custom fields use Zoho's naming convention and are created in the destination tenant first.

Interview records scheduled within VivaHR (if tracked) map to Zoho Recruit's Interview module. We preserve interview date, time, interviewer assignment, candidate reference, and job opening reference. Interview feedback forms migrate as Interview Feedback Form records linked to the Interview.

VivaHR candidate notes migrate to Zoho Recruit Notes linked to the corresponding Candidate record. Note body content, author, and timestamp transfer as structured fields. Notes without a resolvable parent Candidate are held in a reconciliation queue.