CRM migration

Migrate from The Clinic Place to Twenty CRM

Field-level mapping, validation, and rollback between The Clinic Place and Twenty CRM. We move data and schema; workflows are rebuilt natively in Twenty CRM.

The Clinic Place logo

The Clinic Place

Source

Twenty CRM

Destination

Twenty CRM logo

Compatibility

83%

10 of 12

objects map 1:1 between The Clinic Place and Twenty CRM.

Complexity

BStandard

Timeline

48–72 hours

Rollback included Accuracy guarantee Field-level validation

Overview

What this migration involves

The Clinic Place is a medical practice management CRM that organizes data around the patient record — combining contact details, appointment scheduling, clinical notes, and billing history in one object. Twenty CRM is a general-purpose open-source CRM built around People, Companies, Opportunities, Tasks, and Notes with a relational schema that separates these concerns. The core migration challenge is decomposing The Clinic Place's unified patient record into Twenty's normalized object graph while preserving the clinical context that makes your data useful. FlitStack AI sequences the migration so appointments migrate as Tasks linked to People records, clinical notes attach as Notes, and all clinic-specific custom fields (appointment type, referring physician, billing status, insurance provider) land on Twenty's People and Company objects. Staff members resolve by email match against Twenty workspace members. The migration runs against Twenty's REST and GraphQL API using scoped read access on The Clinic Place, with a delta-pickup window capturing any appointments booked during cutover. Workflows, automation rules, and email templates do not migrate — FlitStack exports definitions as rebuild reference for Twenty's workflow builder.

Field-level fidelity

Every standard and custom field arrives verified.

Schema-aware mapping

AI proposes the map; you confirm before any record moves.

Relationships preserved

Parent–child, lookups, and ownership stay linked.

Full activity history

Calls, emails, meetings — with original timestamps.

Attachments & notes

Documents, uploads, and inline notes move with the record.

Why teams make this switch

Two sides of the same decision

Leaving

The Clinic Place logo

The Clinic Place

What's pushing teams away

  • Catalog website mismatch — the catalog points at centerplacehealth.org (a Sarasota, Florida federally-qualified health centre), not the actual product, which lives at theclinicplace.io. This signals the vendor has a thin SEO/branding footprint outside its home region.
  • Singapore-anchored data residency — the platform runs in a Singapore data centre, which is a non-starter for clinics in jurisdictions (US HIPAA business associates, EU GDPR, UK Data Protection Act) that require local hosting or BAAs the vendor does not publish.
  • Effectively zero third-party review volume — GetApp shows a single 5.0 review and Capterra/G2 carry no aggregated rating, leaving no peer signal for buyers evaluating reliability or support quality at scale.
  • No public API or developer documentation — teams that need to push appointment data into external billing, lab, or analytics systems have no self-serve integration path and depend on the vendor's data-migration service.
  • Limited regional footprint — feature emphasis (PayNow payments, Singapore data centre, SGD pricing) is tuned for ASEAN clinics; multi-region practices typically migrate to platforms with broader payer, insurance, and language support.

Choosing

Twenty CRM logo

Twenty CRM

What's pulling them in

  • Top open-source CRM on GitHub with 40.6K stars, giving teams full source code access and infrastructure ownership without per-feature licensing surprises.
  • Free self-hosting under AGPL-3.0 means unlimited users and custom objects for the cost of cloud infrastructure alone, typically $20–100/month.
  • Pricing page explicitly mocks competitors for charging add-on fees for API access, webhooks, and workflows — transparency that resonates with RevOps teams burned by Salesforce.
  • Unlimited custom objects and fields with no price impact, letting teams shape the data model to their business rather than forcing business into rigid schemas.
  • Modern TypeScript/React/PostgreSQL stack means developer-led teams can extend, self-host, or integrate without fighting legacy architecture.

Object mapping

How The Clinic Place objects map to Twenty CRM

Each row shows how a The Clinic Place object lands in Twenty CRM, including any object-level transformations, lookup resolution, or schema-design dependencies.

Typical mapping — final map is confirmed during the sample migration step.

The Clinic Place

Patient Record

maps to

Twenty CRM

People

1:1
Fully supported

The Clinic Place patient record maps directly to Twenty CRM People. Contact fields (name, email, phone, address) migrate as standard fields. Clinic-specific fields (patient ID, insurance provider, billing status) land as custom fields on the People record. A unique identifier (patient_id) maps to an externalId field for de-duplication on re-runs.

The Clinic Place

Appointment

maps to

Twenty CRM

Task

1:1
Fully supported

The Clinic Place appointment sub-object decomposes into Twenty CRM Tasks linked to the People record via personId. Appointment type, duration, provider name, and status migrate as custom fields on the Task. Original appointment datetime maps to dueDate and dueDateTime on the Task. Cancelled or no-show appointments are flagged with a custom status field rather than deleted.

The Clinic Place

Clinical Note

maps to

Twenty CRM

Note

1:1
Fully supported

The Clinic Place clinical notes (visit summaries, prescriptions, lab results) attach to Twenty CRM Notes. The note body migrates as the Note content field. Each Note links to the corresponding People record via targetId and targetObjectName='Person'. Original note create date maps to Note.createdAt for audit continuity. Prescriptions and lab results flagged with a custom note_type select field.

The Clinic Place

Insurance Provider

maps to

Twenty CRM

Company

many:1
Fully supported

Insurance carriers from The Clinic Place are distinct from clinic companies. These map to Twenty CRM Companies with a custom insurance_carrier boolean flag. Multiple insurance plans per patient link to the carrier Company via a custom plan_name text field. Primary insurer is marked with isPrimary boolean on the relation.

The Clinic Place

Clinic Location

maps to

Twenty CRM

Company

1:many
Fully supported

Multi-location clinics store each location as a separate Company record in Twenty CRM. Each Company record holds the location address, phone, and operating hours in standard and custom fields. A custom clinic_location_id field on the People record links patients to their registered location Company via a relation field.

The Clinic Place

Referring Physician

maps to

Twenty CRM

People (relation)

1:1
Fully supported

The Clinic Place referring physician field links to an external provider record. This migrates as a separate People record with a custom role='Referring Physician' field, linked to the patient People record via a custom referringPhysicianId relation field. Provider name, practice, and contact details populate the referred People record.

The Clinic Place

Invoice / Billing Record

maps to

Twenty CRM

Custom Object (Payment)

1:1
Fully supported

The Clinic Place invoice and payment history has no native equivalent in Twenty CRM. We create a custom Payment object with fields: invoiceNumber, amountBilled, amountPaid, balanceDue, paymentDate, paymentMethod. The Payment object has a relation to the patient People record. Outstanding balance and billing status map to custom select fields on the People record for at-a-glance visibility.

The Clinic Place

Provider / Staff Member

maps to

Twenty CRM

WorkspaceMember

1:1
Fully supported

The Clinic Place staff records (doctors, nurses, admin) map to Twenty CRM Workspace Members resolved by email match. Provider specialty, license number, and clinic location assignment migrate as custom fields on the WorkspaceMember. Staff without a Twenty account are flagged for admin invitation before the full migration run.

The Clinic Place

Custom Field (Appointment Type)

maps to

Twenty CRM

Custom Field on Task

1:1
Fully supported

The Clinic Place appointment type pick-list values (new patient, follow-up, procedure, telehealth, urgent care) migrate as a custom select field on Twenty CRM Tasks. Values are preserved verbatim; unused values are flagged for admin review. This field drives pipeline kanban grouping in Twenty's task views.

The Clinic Place

Custom Field (Billing Status)

maps to

Twenty CRM

Custom Field on People

1:1
Fully supported

The Clinic Place billing status (paid, pending, overdue, insurance-pending) maps to a custom select field on the Twenty CRM People record. Each value is mapped one-to-one. Patients with overdue balances are flagged with a custom overdueBalance__c currency field for collections workflow rebuild.

The Clinic Place

Attachment / Document

maps to

Twenty CRM

Note (with custom attachment flag)

1:1
Fully supported

The Clinic Place file attachments (insurance cards, ID scans, consent forms) migrate as Notes with a custom hasAttachment=true flag. Files are re-uploaded to Twenty's storage and linked via a custom attachmentUrl text field on the Note. File size limits and inline image handling follow Twenty's 25MB per-file constraint.

The Clinic Place

Patient Relationship (emergency contact)

maps to

Twenty CRM

Custom Field on People

1:1
Fully supported

Emergency contact information stored in The Clinic Place migrates as custom fields on the patient People record: emergencyContactName, emergencyContactPhone, emergencyContactRelation. A separate emergency contact People record can be created if the contact is also a patient, linked via a custom emergencyContactId relation.

Gotchas + challenges

What specifically takes care here

Platform-specific issues from each side, plus the pair-specific challenges that don't show up on either platform's page on its own.

The Clinic Place logo

The Clinic Place gotchas

High

No publicly documented API for self-served exports

Medium

Custom clinical note formats resist standard mapping

Medium

Chart and document file associations are clinic-configured

Low

Pricing opaque without direct vendor contact

Twenty CRM logo

Twenty CRM gotchas

High

Import order is enforced and critical

High

Export limited to 20,000 records and visible columns only

Medium

Soft-deleted records count toward uniqueness and trigger restores

Medium

API rate limits cap at 200 req/min on Organization tier

Low

No native email sequences — follow-up cadences require external tools

Pair-specific challenges

  • All custom fields must exist before import — Twenty enforces field-before-data sequencing

    Twenty CRM's CSV import and API import create records but not fields. Fields must be pre-created in Settings → Data Model before any data lands. For The Clinic Place migrations this is especially consequential: appointment type, billing status, insurance carrier, and referring physician fields all require schema setup before patient records, appointments, and invoices can import. We deliver a complete field-creation checklist as part of the migration plan, and sequence the migration so no data arrives before its target fields are live. This adds 1–2 days of upfront configuration time that teams on tight timelines should budget for explicitly.

  • Multi-location clinic structures require multiple Company records and a parent-company linkage

    The Clinic Place stores multiple clinic locations with separate addresses, phone numbers, and operating hours. Twenty CRM Company stores one address set per record. Multi-location clinics therefore require one Company record per location, with a custom parentCompanyId__c relation linking each location to a headquarters Company record. Patient records link to their registered location via a custom clinicLocationId__c relation field. This mapping is not automatic — we surface the full location-to-Company plan before migration so your admin can pre-create the Company hierarchy. Teams with five or more locations should allow extra planning time for this step.

  • Billing and invoice history has no native Twenty CRM equivalent and requires a custom Payment object

    The Clinic Place tracks invoice status, amounts billed, payments received, and outstanding balances as fields on the patient record. Twenty CRM has no native billing, invoicing, or payment tracking module. We create a custom Payment object with relation to the People record, but this custom object must be defined in Settings → Data Model before import. The invoice history does not appear in any standard Twenty view — it requires a custom kanban or table view scoped to the Payment object. If your team relies on billing status for daily collections workflow, budget time to configure that view after migration.

  • Twenty CRM API rate limits cap at 100 calls per minute on Pro — large record volumes require pacing

    Twenty CRM Pro plan enforces a 100 calls per minute rate limit on the REST and GraphQL API. For migrations exceeding 25,000 records across Patients, Appointments, Clinical Notes, and Invoices, the API call volume from field reads, record creates, and relation lookups can approach or exceed this threshold. FlitStack AI implements request pacing and exponential backoff with jitter to stay within rate limits without abandoning records. The delta-pickup window at the end of migration is particularly rate-limited since it runs against recently modified records only. Migrations on the Organization tier (200 calls per minute) run approximately 40% faster for large datasets.

  • Workflows, automation rules, and appointment reminders do not migrate to Twenty's workflow builder

    The Clinic Place automates appointment reminders, patient follow-up sequences, and billing notification workflows. Twenty CRM has a workflow builder with triggers, actions, and background jobs, but it is not functionally equivalent to The Clinic Place's automation logic — triggers, conditions, and time-based actions must be rebuilt manually. We export your The Clinic Place workflow definitions as a structured JSON reference document so your admin can recreate the logic step-by-step in Twenty's workflow builder. This is a known gap in the migration scope and is disclosed upfront before any migration commitment.

Migration approach

Six steps for a successful The Clinic Place to Twenty CRM data migration

  1. Audit The Clinic Place data objects and produce a field-level mapping document

    FlitStack AI exports every data object from The Clinic Place — patient records, appointments, clinical notes, invoices, insurance carriers, clinic locations, and staff members — and inventories field names, pick-list values, and custom field configurations. We produce a field-level mapping spreadsheet that documents each source field's destination in Twenty CRM's schema, including the custom Payment object, custom People fields, and custom Task fields. This audit also flags duplicate patient records, records with missing email addresses, and circular location hierarchies for resolution before migration.

  2. Set up Twenty CRM workspace: create custom objects, custom fields, and invite team members

    Twenty requires all custom fields to exist before import. FlitStack AI delivers a field-creation checklist that your admin runs in Settings → Data Model: create the Payment custom object, then add all custom fields to People (billingStatus__c, insuranceCarrierId__c, dateOfBirth__c, emergencyContact fields), to Task (appointmentType__c, durationMinutes__c), and to Company (isHeadquarters__c, clinicLocationId__c). Simultaneously, all staff members from The Clinic Place are invited to Twenty by email so owner resolution can match by email during migration. This step gates all subsequent import steps.

  3. Export and import in Twenty's required sequence: Companies → People → Tasks → Notes → Custom objects

    Twenty's import requires referential integrity — related records must exist before they can be referenced. We sequence the migration in this order: (1) Clinic locations as Companies with isHeadquarters__c flag, (2) Insurance carriers as Companies with insurance_carrier__c=true, (3) Patients as People with clinicLocationId__c relation, (4) Referring physicians as People with role='Referring Physician', (5) Appointments as Tasks linked to People via personId, (6) Clinical notes as Notes linked to People via targetId, (7) Payment records as Payment objects linked to People. FlitStack uses Twenty's REST API with rate-limit pacing to load each tier.

  4. Run a sample migration with field-level diff across 200–500 records

    A representative slice — spanning patients with appointments, clinical notes, outstanding invoices, and multi-location records — migrates first. FlitStack generates a field-level diff comparing source values against destination values in Twenty. You verify that appointment types map to custom Task fields correctly, billing status appears on People records, clinical notes attach to the correct patient, and Payment records link to the right People. Any field mapping errors surface here before the full commit. We iterate on the mapping plan until the sample diff passes your review.

  5. Execute full migration with delta-pickup window and post-migration validation

    Full migration runs against Twenty's API. A delta-pickup window (typically 24–48 hours) captures any new appointments booked or patient records updated during the cutover window. FlitStack uses scoped read access on The Clinic Place — your team continues working without interruption. After the delta window closes, we run a post-migration validation that checks record counts per object, null-rate on required fields (name, email on People; dueDate on Task), and attachment presence on Notes. An audit log records every operation. One-click rollback is available if reconciliation fails.

Platform deep dives

Context on both ends of the pair

The Clinic Place logo

The Clinic Place

Source

Strengths

  • Single platform for patient records, clinical notes, documents, and billing reduces context-switching for clinic staff.
  • Multi-channel support (phone, live chat, help desk) provides alternatives for teams with different communication preferences.
  • Document and chart management is integrated within the patient record rather than siloed separately.
  • Digital queue management is native to the platform, supporting clinic check-in and waiting list workflows.
  • Encryption at all data layers addresses baseline security requirements for healthcare data.

Weaknesses

  • Only one verified user review on record as of research date, making aggregate satisfaction signals unreliable for large migration decisions.
  • Pricing is not publicly published, requiring direct sales contact to obtain quotes for multi-provider or multi-location scenarios.
  • No public API documentation found during research, limiting the availability of programmatic export options and requiring manual or support-assisted data extraction.
  • Limited third-party ecosystem signals — no active community forum, GitHub presence, or public changelog documented.
  • Custom clinical note formats may not export cleanly, creating re-entry work during destination import.
Twenty CRM logo

Twenty CRM

Destination

Strengths

  • AGPL-3.0 open-source license with full source code on GitHub — no vendor lock-in, no sunset risk.
  • Unlimited users and unlimited custom objects on self-hosted, with no feature gating based on headcount.
  • REST and GraphQL APIs available on all paid tiers, not locked behind an enterprise add-on fee.
  • MCP server and webhooks shipped as standard features, not premium upgrades.
  • Modern PostgreSQL-backed data model that developer teams can query, extend, and self-host.

Weaknesses

  • Recent v1.0 release means limited production hardening compared to CRMs with multi-year operational track records.
  • No native email sequencing or sales engagement tools — follow-up cadences require a separate platform.
  • No native two-way email sync or inbox integration, requiring third-party connectors for full activity logging.
  • Self-hosting 'free' pricing hides real infrastructure and DevOps costs that stack up over time.
  • Workflow automation is functional but lacks the complexity needed for sophisticated multi-step sales motions.

Complexity grading

How hard is this migration?

Standard CRM migration. 1 of 8 objects need a mapping; the rest are 1:1.

B

Overall complexity

Standard migration

Derived from compatibility, mapping clarity, API constraints, and data volume across The Clinic Place and Twenty CRM.

  • Object compatibility

    B

    1 of 8 objects need a mapping; the rest are 1:1.

  • Field mapping clarity

    C

    Field mapping is derived from defaults — final spec confirmed during the sample migration.

  • Timeline complexity

    B

    8-object category — typical timelines run 2–7 days end-to-end.

  • API constraints

    B

    The Clinic Place: Not publicly documented — no published quotas or throttling policy. Limits are negotiated per-customer..

  • Data volume sensitivity

    B

    The Clinic Place doesn't expose a bulk API — REST + parallelization used for high-volume runs.

Estimator

Estimate your The Clinic Place to Twenty CRM migration cost

Rule-based pricing — no per-record fees, no manual quotes. Migrations over 2M records are scoped individually.

Step 1

What are you migrating?

Pick a category, then your source and destination platforms.

Category

FAQ

Frequently asked questions about The Clinic Place to Twenty CRM data migrations

Answers to the questions buyers ask most during The Clinic Place to Twenty CRM migration scoping. Not seeing yours? Book a call.

Can't find your answer?

Walk through your The Clinic Place to Twenty CRM migration with a real engineer — 30 minutes, free, written quote within 24 hours.

Book a free 30 minute consultation

Most The Clinic Place to Twenty CRM migrations complete in 48–72 hours of clock time for single-location clinics with under 10,000 patient records and standard custom fields. Complex setups with multi-location clinics, a custom Payment object, and 50,000+ records extend to 5–14 days. The longest single step is creating all custom fields in Twenty's Settings → Data Model before import begins — budget 1–2 days for that configuration work upfront.

Adjacent paths

Related migrations to explore

Ready when you are

Move from The Clinic Place.
Land in Twenty CRM, intact.

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