CRM migration
Field-level mapping, validation, and rollback between The Clinic Place and Twenty CRM. We move data and schema; workflows are rebuilt natively in Twenty CRM.
The Clinic Place
Source
Twenty CRM
Destination
Compatibility
10 of 12
objects map 1:1 between The Clinic Place and Twenty CRM.
Complexity
BStandard
Timeline
48–72 hours
Overview
The Clinic Place is a medical practice management CRM that organizes data around the patient record — combining contact details, appointment scheduling, clinical notes, and billing history in one object. Twenty CRM is a general-purpose open-source CRM built around People, Companies, Opportunities, Tasks, and Notes with a relational schema that separates these concerns. The core migration challenge is decomposing The Clinic Place's unified patient record into Twenty's normalized object graph while preserving the clinical context that makes your data useful. FlitStack AI sequences the migration so appointments migrate as Tasks linked to People records, clinical notes attach as Notes, and all clinic-specific custom fields (appointment type, referring physician, billing status, insurance provider) land on Twenty's People and Company objects. Staff members resolve by email match against Twenty workspace members. The migration runs against Twenty's REST and GraphQL API using scoped read access on The Clinic Place, with a delta-pickup window capturing any appointments booked during cutover. Workflows, automation rules, and email templates do not migrate — FlitStack exports definitions as rebuild reference for Twenty's workflow builder.
Every standard and custom field arrives verified.
AI proposes the map; you confirm before any record moves.
Parent–child, lookups, and ownership stay linked.
Calls, emails, meetings — with original timestamps.
Documents, uploads, and inline notes move with the record.
Why teams make this switch
Leaving
What's pushing teams away
Choosing
What's pulling them in
Object mapping
Each row shows how a The Clinic Place object lands in Twenty CRM, including any object-level transformations, lookup resolution, or schema-design dependencies.
Typical mapping — final map is confirmed during the sample migration step.
The Clinic Place
Patient Record
Twenty CRM
People
1:1The Clinic Place patient record maps directly to Twenty CRM People. Contact fields (name, email, phone, address) migrate as standard fields. Clinic-specific fields (patient ID, insurance provider, billing status) land as custom fields on the People record. A unique identifier (patient_id) maps to an externalId field for de-duplication on re-runs.
The Clinic Place
Appointment
Twenty CRM
Task
1:1The Clinic Place appointment sub-object decomposes into Twenty CRM Tasks linked to the People record via personId. Appointment type, duration, provider name, and status migrate as custom fields on the Task. Original appointment datetime maps to dueDate and dueDateTime on the Task. Cancelled or no-show appointments are flagged with a custom status field rather than deleted.
The Clinic Place
Clinical Note
Twenty CRM
Note
1:1The Clinic Place clinical notes (visit summaries, prescriptions, lab results) attach to Twenty CRM Notes. The note body migrates as the Note content field. Each Note links to the corresponding People record via targetId and targetObjectName='Person'. Original note create date maps to Note.createdAt for audit continuity. Prescriptions and lab results flagged with a custom note_type select field.
The Clinic Place
Insurance Provider
Twenty CRM
Company
many:1Insurance carriers from The Clinic Place are distinct from clinic companies. These map to Twenty CRM Companies with a custom insurance_carrier boolean flag. Multiple insurance plans per patient link to the carrier Company via a custom plan_name text field. Primary insurer is marked with isPrimary boolean on the relation.
The Clinic Place
Clinic Location
Twenty CRM
Company
1:manyMulti-location clinics store each location as a separate Company record in Twenty CRM. Each Company record holds the location address, phone, and operating hours in standard and custom fields. A custom clinic_location_id field on the People record links patients to their registered location Company via a relation field.
The Clinic Place
Referring Physician
Twenty CRM
People (relation)
1:1The Clinic Place referring physician field links to an external provider record. This migrates as a separate People record with a custom role='Referring Physician' field, linked to the patient People record via a custom referringPhysicianId relation field. Provider name, practice, and contact details populate the referred People record.
The Clinic Place
Invoice / Billing Record
Twenty CRM
Custom Object (Payment)
1:1The Clinic Place invoice and payment history has no native equivalent in Twenty CRM. We create a custom Payment object with fields: invoiceNumber, amountBilled, amountPaid, balanceDue, paymentDate, paymentMethod. The Payment object has a relation to the patient People record. Outstanding balance and billing status map to custom select fields on the People record for at-a-glance visibility.
The Clinic Place
Provider / Staff Member
Twenty CRM
WorkspaceMember
1:1The Clinic Place staff records (doctors, nurses, admin) map to Twenty CRM Workspace Members resolved by email match. Provider specialty, license number, and clinic location assignment migrate as custom fields on the WorkspaceMember. Staff without a Twenty account are flagged for admin invitation before the full migration run.
The Clinic Place
Custom Field (Appointment Type)
Twenty CRM
Custom Field on Task
1:1The Clinic Place appointment type pick-list values (new patient, follow-up, procedure, telehealth, urgent care) migrate as a custom select field on Twenty CRM Tasks. Values are preserved verbatim; unused values are flagged for admin review. This field drives pipeline kanban grouping in Twenty's task views.
The Clinic Place
Custom Field (Billing Status)
Twenty CRM
Custom Field on People
1:1The Clinic Place billing status (paid, pending, overdue, insurance-pending) maps to a custom select field on the Twenty CRM People record. Each value is mapped one-to-one. Patients with overdue balances are flagged with a custom overdueBalance__c currency field for collections workflow rebuild.
The Clinic Place
Attachment / Document
Twenty CRM
Note (with custom attachment flag)
1:1The Clinic Place file attachments (insurance cards, ID scans, consent forms) migrate as Notes with a custom hasAttachment=true flag. Files are re-uploaded to Twenty's storage and linked via a custom attachmentUrl text field on the Note. File size limits and inline image handling follow Twenty's 25MB per-file constraint.
The Clinic Place
Patient Relationship (emergency contact)
Twenty CRM
Custom Field on People
1:1Emergency contact information stored in The Clinic Place migrates as custom fields on the patient People record: emergencyContactName, emergencyContactPhone, emergencyContactRelation. A separate emergency contact People record can be created if the contact is also a patient, linked via a custom emergencyContactId relation.
| The Clinic Place | Twenty CRM | Compatibility | |
|---|---|---|---|
| Patient Record | People1:1 | Fully supported | |
| Appointment | Task1:1 | Fully supported | |
| Clinical Note | Note1:1 | Fully supported | |
| Insurance Provider | Companymany:1 | Fully supported | |
| Clinic Location | Company1:many | Fully supported | |
| Referring Physician | People (relation)1:1 | Fully supported | |
| Invoice / Billing Record | Custom Object (Payment)1:1 | Fully supported | |
| Provider / Staff Member | WorkspaceMember1:1 | Fully supported | |
| Custom Field (Appointment Type) | Custom Field on Task1:1 | Fully supported | |
| Custom Field (Billing Status) | Custom Field on People1:1 | Fully supported | |
| Attachment / Document | Note (with custom attachment flag)1:1 | Fully supported | |
| Patient Relationship (emergency contact) | Custom Field on People1:1 | Fully supported |
Gotchas + challenges
Platform-specific issues from each side, plus the pair-specific challenges that don't show up on either platform's page on its own.
The Clinic Place gotchas
No publicly documented API for self-served exports
Custom clinical note formats resist standard mapping
Chart and document file associations are clinic-configured
Pricing opaque without direct vendor contact
Twenty CRM gotchas
Import order is enforced and critical
Export limited to 20,000 records and visible columns only
Soft-deleted records count toward uniqueness and trigger restores
API rate limits cap at 200 req/min on Organization tier
No native email sequences — follow-up cadences require external tools
Pair-specific challenges
Migration approach
Audit The Clinic Place data objects and produce a field-level mapping document
FlitStack AI exports every data object from The Clinic Place — patient records, appointments, clinical notes, invoices, insurance carriers, clinic locations, and staff members — and inventories field names, pick-list values, and custom field configurations. We produce a field-level mapping spreadsheet that documents each source field's destination in Twenty CRM's schema, including the custom Payment object, custom People fields, and custom Task fields. This audit also flags duplicate patient records, records with missing email addresses, and circular location hierarchies for resolution before migration.
Set up Twenty CRM workspace: create custom objects, custom fields, and invite team members
Twenty requires all custom fields to exist before import. FlitStack AI delivers a field-creation checklist that your admin runs in Settings → Data Model: create the Payment custom object, then add all custom fields to People (billingStatus__c, insuranceCarrierId__c, dateOfBirth__c, emergencyContact fields), to Task (appointmentType__c, durationMinutes__c), and to Company (isHeadquarters__c, clinicLocationId__c). Simultaneously, all staff members from The Clinic Place are invited to Twenty by email so owner resolution can match by email during migration. This step gates all subsequent import steps.
Export and import in Twenty's required sequence: Companies → People → Tasks → Notes → Custom objects
Twenty's import requires referential integrity — related records must exist before they can be referenced. We sequence the migration in this order: (1) Clinic locations as Companies with isHeadquarters__c flag, (2) Insurance carriers as Companies with insurance_carrier__c=true, (3) Patients as People with clinicLocationId__c relation, (4) Referring physicians as People with role='Referring Physician', (5) Appointments as Tasks linked to People via personId, (6) Clinical notes as Notes linked to People via targetId, (7) Payment records as Payment objects linked to People. FlitStack uses Twenty's REST API with rate-limit pacing to load each tier.
Run a sample migration with field-level diff across 200–500 records
A representative slice — spanning patients with appointments, clinical notes, outstanding invoices, and multi-location records — migrates first. FlitStack generates a field-level diff comparing source values against destination values in Twenty. You verify that appointment types map to custom Task fields correctly, billing status appears on People records, clinical notes attach to the correct patient, and Payment records link to the right People. Any field mapping errors surface here before the full commit. We iterate on the mapping plan until the sample diff passes your review.
Execute full migration with delta-pickup window and post-migration validation
Full migration runs against Twenty's API. A delta-pickup window (typically 24–48 hours) captures any new appointments booked or patient records updated during the cutover window. FlitStack uses scoped read access on The Clinic Place — your team continues working without interruption. After the delta window closes, we run a post-migration validation that checks record counts per object, null-rate on required fields (name, email on People; dueDate on Task), and attachment presence on Notes. An audit log records every operation. One-click rollback is available if reconciliation fails.
Platform deep dives
The Clinic Place
Source
Strengths
Weaknesses
Twenty CRM
Destination
Strengths
Weaknesses
Complexity grading
Standard CRM migration. 1 of 8 objects need a mapping; the rest are 1:1.
Overall complexity
Standard migration
Derived from compatibility, mapping clarity, API constraints, and data volume across The Clinic Place and Twenty CRM.
Object compatibility
1 of 8 objects need a mapping; the rest are 1:1.
Field mapping clarity
Field mapping is derived from defaults — final spec confirmed during the sample migration.
Timeline complexity
8-object category — typical timelines run 2–7 days end-to-end.
API constraints
The Clinic Place: Not publicly documented — no published quotas or throttling policy. Limits are negotiated per-customer..
Data volume sensitivity
The Clinic Place doesn't expose a bulk API — REST + parallelization used for high-volume runs.
Estimator
Rule-based pricing — no per-record fees, no manual quotes. Migrations over 2M records are scoped individually.
Step 1
Pick a category, then your source and destination platforms.
Category
FAQ
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