Migrate from YouGile to monday Work Management

YouGile Projects (top-level boards) map to monday.com Boards as 1:1. The YouGile project name becomes the Board name and the project description migrates to the Board description field. We preserve the member list as Board members with the appropriate monday.com permission level. Multi-workspace YouGile accounts map each workspace to a separate monday.com Workspace. Any archived projects are flagged during scoping and migrated as archived Boards at the customer's request.

YouGile Columns within a Board represent workflow stages (To Do, In Progress, Done, or custom names). We map them to monday.com Groups within the Board. Custom YouGile column names require explicit mapping during scoping because some column names may describe a data type rather than a workflow stage. Status columns in YouGile map to monday.com Status columns; text columns map to Text columns. We create the Groups first so that Items land in the correct Group during import.

YouGile Tasks are the primary work item and map to monday.com Items. The task title migrates as Item Name. The task description (rich text) migrates as the Item's Description column. Assignee, due date, priority, and creation/modification timestamps map to the monday.com People, Date, Status (priority mapping), and system columns respectively. The YouGile task ID is preserved in a custom column as a migration reference for reconciliation.

YouGile Subtasks nest under Tasks and map to monday.com Subitems. The parent-child relationship is preserved by creating Subitems against the parent Item using the monday.com Subitems API. Subitem title and completion state migrate directly. Note that Subitems do not have native update threads in monday.com — any task chat on the subtask in YouGile merges into the parent Item's update thread at migration time.

YouGile treats each Task as a chat thread. We extract messages as monday.com Updates with the author (mapped to a monday.com user by email), timestamp, and message body preserved. Thread ordering is maintained by the update timestamp. If the task has more than 20 chat messages, we batch them into paginated API calls to stay within monday.com's rate limits. Note that Subitem-level chat from YouGile migrates to the parent Item's update thread as noted above.

YouGile Labels and Tags applied to tasks migrate as monday.com Tags on the corresponding Items. Label name and color metadata transfer where the destination column type supports it. Tags are created as shared Tags in the monday.com workspace during migration so that they remain consistent across Boards.

YouGile time-tracking entries on tasks (hours logged, optionally rate) map to the monday.com native Time Tracking column if the customer is on the Pro plan ($19/seat/mo). If the customer selects the Standard plan, we create a custom numeric column named 'Hours Logged' to hold the hours value. Billing rate data is not available as a structured field in YouGile and cannot migrate. Time entries are attached to the Item at migration time using the Time Tracking API where applicable.

YouGile supports limited custom fields on tasks. We map each custom field by type: text custom fields map to monday.com Text columns, number fields to Number columns, date fields to Date columns, and dropdown-style fields to Dropdown columns. Type mismatches (e.g., YouGile free-text where monday.com expects a structured type) are flagged during scoping for the customer to resolve before migration begins.

File attachments on YouGile tasks are referenced by URL in YouGile's data. We download each file and re-upload to monday.com as an attached File on the corresponding Item using the monday.com Files API. Filename and file association are preserved. Files exceeding 500 MB require manual handling and are flagged in the migration report.

YouGile user accounts (email, display name, role) map to monday.com team members. Since YouGile does not expose a documented role hierarchy, all members are added as standard users in monday.com. The customer provisions the monday.com workspace and invites these users before migration begins so that assignee lookups resolve correctly at import time.

YouGile renders a Gantt view but the underlying data is stored as individual task start and end date fields, not as a structured Gantt object. We migrate the start and end dates as a monday.com Timeline column (available on Standard plan and above), which reproduces the date range visualization. The visual Gantt layout itself cannot be reproduced and is documented as a manual rebuild item in the migration report.

YouGile's webhook configurations are external URL references and integration setup objects that do not port across platforms. We do not migrate webhook configurations. We document every active webhook endpoint in the migration report so the customer's admin can recreate equivalent monday.com Integrations or Automation triggers post-migration.