Migrate your Project.co data
Client-facing project management tool for service businesses. Unifies chat, tasks, files, and notes into a shared workspace that clients can access without a paid seat.
In its favor
Why people choose Project.co
The signal that keeps Project.co on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Clients and freelancers get their own portal access without consuming a paid seat, making Project.co cost-predictable for agencies billing by project scope rather than headcount.
The unified workspace — chat, tasks, files, notes, and time tracking in one shared view — replaces the email-and-spreadsheet stack that service businesses typically run on.
Time tracking at the task level with billable flags gives consultants and agencies direct visibility into project profitability without a separate billing tool.
Unlimited custom fields on all tiers means teams can tailor Projects and Tasks to their specific service delivery workflows without paying for an upgrade.
Per-project permission controls let agencies show clients exactly what they need to see and restrict sensitive internal work from external eyes.
Integration ecosystem is narrow — no native two-way sync with CRMs, accounting software, or popular dev tools, forcing teams to maintain workarounds or duplicate data entry.
Reporting and analytics are basic at every tier. Teams needing dashboards, custom reports, or resource utilization views find Project.co insufficient for data-driven decisions.
Scalability becomes a constraint for growing agencies. As the number of concurrent projects and users increases, the flat project structure without nesting or programme-level grouping creates organizational friction.
Advanced project management features common in competitors — Gantt charts, resource management, automation rules, and dependency tracking — are absent or limited, pushing complex teams toward more capable tools.
Reasons to switch
Why people leave Project.co
The recurring reasons buyers give for replacing Project.co. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Project.co fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Project.co pricing overview
Project.co prices per internal team member seat in four tiers. All tiers include unlimited projects, tasks, discussions, file folders, notes, clients, freelancers, custom fields, and time tracking. Storage and support level scale with tier; no feature gating between plans. Unlimited client portal access is free on all tiers.
Startup
Tier 1 of 4
$19/month
What's included
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Book a free 30 minute consultationPricing is informational. FlitStack AI does not bill on Project.co's schedule — see our quote-based pricing →
What gets migrated
Project.co object support
Object-by-object support for Project.co migrations. Per-pair details surface during scoping.
Projects
Fully supportedProjects are the top-level container in Project.co. We migrate all project metadata including name, description, status, created date, and custom fields. The destination project inherits the same folder structure and discussion feeds as a flat project list.
Tasks
Fully supportedTasks belong to Projects and include title, description, assignee, due date, status, and custom field values. We map task status to the destination pipeline stage. Subtasks are not a distinct object — they are tasks with a parent task reference, which we preserve as a hierarchical relationship.
Discussions
Fully supportedDiscussions are per-project threaded message feeds. We flatten each thread as a chronological list of comments with author, timestamp, and body text. File attachments referenced in discussions are migrated as linked comments referencing the Files object.
Files
Mapping requiredFiles are uploaded to project-level folders. We download file binary content and re-upload to the destination with the same folder path. File metadata (uploader, upload date, version history) is preserved as a comment on the uploaded file where supported.
Notes
Fully supportedNotes are standalone rich-text documents attached to projects. We create a note in the destination with the same title, content, and project association. Formatting is preserved where the destination supports rich-text notes.
Time Entries
Fully supportedTime tracking is task-level in Project.co with billable/non-billable flags, duration, and date. We map each time entry to a time record on the corresponding task in the destination. Hourly rates are not stored in Project.co and must be set at the destination.
Recurring Tasks
Mapping requiredRecurring tasks store a recurrence rule and a next-run date. We create the task in the destination and flag it as recurring; the recurrence rule is converted to the destination's native recurrence syntax. Past completed occurrences are migrated as individual task records.
Custom Fields
Fully supportedCustom fields are available on Projects, Tasks, and Discussions across all tiers. We map custom field definitions (name, type, options) and their values per record. Custom field types include text, number, date, dropdown, checkbox, and URL.
Role Permissions
Mapping requiredProject.co uses granular per-user roles scoped to individual projects. We extract role assignments for each user on each project and map them to the destination's permission model, which may require grouping clients into a generic client role and freelancers into a vendor or limited role.
Clients (external users)
Mapping requiredClients access projects via a client portal link and are not counted as paid seats. We create client user accounts and map their project invitations. Client email addresses and names are migrated; client-specific preferences and portal settings are not transferable and must be reconfigured.
| Object | Support | Notes |
|---|---|---|
| Projects | Fully supported | Projects are the top-level container in Project.co. We migrate all project metadata including name, description, status, created date, and custom fields. The destination project inherits the same folder structure and discussion feeds as a flat project list. |
| Tasks | Fully supported | Tasks belong to Projects and include title, description, assignee, due date, status, and custom field values. We map task status to the destination pipeline stage. Subtasks are not a distinct object — they are tasks with a parent task reference, which we preserve as a hierarchical relationship. |
| Discussions | Fully supported | Discussions are per-project threaded message feeds. We flatten each thread as a chronological list of comments with author, timestamp, and body text. File attachments referenced in discussions are migrated as linked comments referencing the Files object. |
| Files | Mapping required | Files are uploaded to project-level folders. We download file binary content and re-upload to the destination with the same folder path. File metadata (uploader, upload date, version history) is preserved as a comment on the uploaded file where supported. |
| Notes | Fully supported | Notes are standalone rich-text documents attached to projects. We create a note in the destination with the same title, content, and project association. Formatting is preserved where the destination supports rich-text notes. |
| Time Entries | Fully supported | Time tracking is task-level in Project.co with billable/non-billable flags, duration, and date. We map each time entry to a time record on the corresponding task in the destination. Hourly rates are not stored in Project.co and must be set at the destination. |
| Recurring Tasks | Mapping required | Recurring tasks store a recurrence rule and a next-run date. We create the task in the destination and flag it as recurring; the recurrence rule is converted to the destination's native recurrence syntax. Past completed occurrences are migrated as individual task records. |
| Custom Fields | Fully supported | Custom fields are available on Projects, Tasks, and Discussions across all tiers. We map custom field definitions (name, type, options) and their values per record. Custom field types include text, number, date, dropdown, checkbox, and URL. |
| Role Permissions | Mapping required | Project.co uses granular per-user roles scoped to individual projects. We extract role assignments for each user on each project and map them to the destination's permission model, which may require grouping clients into a generic client role and freelancers into a vendor or limited role. |
| Clients (external users) | Mapping required | Clients access projects via a client portal link and are not counted as paid seats. We create client user accounts and map their project invitations. Client email addresses and names are migrated; client-specific preferences and portal settings are not transferable and must be reconfigured. |
Gotchas
What to watch for in Project.co migrations
Issues we've hit on past Project.co migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
No documented public API constrains migration approach
Per-tier team member seat cap is a hard ceiling
Time tracking lacks hourly rate data
Custom domain and branding settings are not exportable
| Severity | Issue |
|---|---|
| High | No documented public API constrains migration approach |
| High | Per-tier team member seat cap is a hard ceiling |
| Medium | Time tracking lacks hourly rate data |
| Medium | Custom domain and branding settings are not exportable |
Leaving Project.co?
Where Project.co customers move next
5 destinations Project.co can migrate to.
How a Project.co migration works
Four steps, Project.co-specific
Connect
No publicly documented API. Integrations are noted as 'coming soon' on the Project.co features pages. into Project.co. Scopes limited to read-only on the data we move.
Map
We translate Project.co-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Project.co quirks before production.
Migrate
Full migration with Project.co rate-limit handling. Rollback available throughout.
FAQ
Project.co migration FAQ
Answers to the questions buyers ask most during Project.co migration scoping. Not seeing yours? Book a call.
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Migrate Project.co.
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Free scoping call with a migration engineer. Tell us about your Project.co setup and destination — written quote back within a business day.