Migrate your Keka data
All-in-one HRMS with payroll, time tracking, and performance modules built for mid-market teams in India and globally. Keka emphasizes employee experience and self-service over administrative complexity.
In its favor
Why people choose Keka
The signal that keeps Keka on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Clean, intuitive interface praised across G2 and SoftwareSuggest for reducing training time and making attendance, leave, and payroll tasks accessible without IT involvement.
All-in-one consolidation of HR, payroll, time tracking, and performance under a single vendor eliminates the need to stitch together separate tools and manage multiple vendor relationships.
Responsive customer support with named representatives (e.g., Siril George, Harshali) earns consistent praise on G2, with users reporting fast resolution times.
Mobile-first design with seamless cross-platform experience between desktop and mobile keeps employee self-service adoption high without lengthy onboarding of non-technical staff.
Strong time-off management with gamified attendance tracking, accrual automation, and approval workflows addresses a core pain point for growing teams transitioning away from spreadsheets.
Onboarding and implementation after signing up is cited as a friction point — initial setup and configuration require significant effort before the product delivers value.
Limited customization options frustrate organizations with unique workflows or industry-specific requirements that cannot be accommodated within Keka's opinionated module structure.
Slower performance during login or peak usage periods, particularly for large user bases or organizations with high concurrent activity, noted in professional services automation contexts.
Feature gaps in PSA billing — particularly around retainer invoicing and credit note workflows — cause professional services teams to seek alternatives with more mature finance tooling.
Reasons to switch
Why people leave Keka
The recurring reasons buyers give for replacing Keka. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Keka fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Keka pricing overview
Keka publishes tier names (Foundation, Core HR, Full Suite) but keeps per-seat pricing behind a contact-sales wall. Entry-level pricing for SMB plans starts around ₹49/user/month based on third-party comparisons, with mid-market and enterprise tiers negotiated directly. The Full Suite bundles HR, payroll, and PSA modules at a premium over standalone Core HR.
Foundation
Tier 1 of 3
Free trial available; pricing not publicly disclosed
What's included
Need help selecting your HRMS?
Book a free 30 minute consultationPricing is informational. FlitStack AI does not bill on Keka's schedule — see our quote-based pricing →
What gets migrated
Keka object support
Object-by-object support for Keka migrations. Per-pair details surface during scoping.
Employees
Fully supportedEmployees are the core object in Keka, containing interactive profiles with contact info, employment details, and org assignments. We map Employee records field-for-field, preserving all standard properties (department, location, employment type, start date) and custom profile fields.
Organizational Structure (Legal Entities, Business Units, Locations, Departments)
Mapping requiredKeka enforces a strict hierarchy of Legal Entity → Business Unit → Department → Location. The destination system's org model may not map 1:1 to this hierarchy, so we decompose it and map to the closest equivalent (e.g., flat org vs. nested tree) during migration.
Time Off / Leave Requests
Fully supportedKeka tracks leave balances, accrual rules, approval statuses, and leave types (sick, vacation, etc.) per employee. We export leave balances as snapshot records and map accrual policies to the destination system's equivalent policy model.
Attendance Records
Fully supportedAttendance is captured via the gamified attendance system, including check-in/check-out times, shift assignments, and overtime. We export raw attendance logs with timestamps and map shift patterns to destination scheduling structures.
Payroll History and Pay Components
Mapping requiredPayroll data includes salary components, statutory deductions (PF, TDS, ESI), reimbursements, and pay run records. Effective-dated compensation history requires careful sequencing to avoid duplicate pay runs in the target system. We chunk pay runs by fiscal period and map pay component names to destination field labels.
Performance Reviews and Bands
Mapping requiredKeka's Perform module manages review cycles, review instances, employee groups, and performance band assignments. Band definitions (e.g., 'Exceeds', 'Meets') are configurable. We map each review cycle to the destination's appraisal schema, handling the translation of band labels and weightings.
Hire: Requisitions, Positions, Candidates
Mapping requiredKeka Hire tracks job requisitions, position-level hiring management (multiple positions per job), candidates, scorecards, and interview feedback. Position-level data was introduced in late 2024 as a new entity. We map candidates to the destination ATS's candidate object and preserve position-level hiring assignments.
Documents and Custom Document Fields
Mapping requiredKeka supports document storage, generation, and custom fields within document templates. Custom document fields are placeholders that may hold employee-specific data. We export all stored documents and map custom field values to the destination's equivalent employee properties.
PSA: Projects, Time Entries, Billing Records
Mapping requiredKeka PSA covers projects, billable and non-billable time tracking, multiple billing models (time-based and retainer), invoices, line items, taxes, and credit notes. We export project assignments, time logs, and billing history, mapping to the destination's project accounting structure.
Workflow Automations (Job Workflows and Global Workflows)
Not in this platformKeka Hire workflow automations are configuration-based objects tied to hiring pipeline events. We do not migrate workflow definitions as they are platform-native and require manual rebuild in the destination ATS.
| Object | Support | Notes |
|---|---|---|
| Employees | Fully supported | Employees are the core object in Keka, containing interactive profiles with contact info, employment details, and org assignments. We map Employee records field-for-field, preserving all standard properties (department, location, employment type, start date) and custom profile fields. |
| Organizational Structure (Legal Entities, Business Units, Locations, Departments) | Mapping required | Keka enforces a strict hierarchy of Legal Entity → Business Unit → Department → Location. The destination system's org model may not map 1:1 to this hierarchy, so we decompose it and map to the closest equivalent (e.g., flat org vs. nested tree) during migration. |
| Time Off / Leave Requests | Fully supported | Keka tracks leave balances, accrual rules, approval statuses, and leave types (sick, vacation, etc.) per employee. We export leave balances as snapshot records and map accrual policies to the destination system's equivalent policy model. |
| Attendance Records | Fully supported | Attendance is captured via the gamified attendance system, including check-in/check-out times, shift assignments, and overtime. We export raw attendance logs with timestamps and map shift patterns to destination scheduling structures. |
| Payroll History and Pay Components | Mapping required | Payroll data includes salary components, statutory deductions (PF, TDS, ESI), reimbursements, and pay run records. Effective-dated compensation history requires careful sequencing to avoid duplicate pay runs in the target system. We chunk pay runs by fiscal period and map pay component names to destination field labels. |
| Performance Reviews and Bands | Mapping required | Keka's Perform module manages review cycles, review instances, employee groups, and performance band assignments. Band definitions (e.g., 'Exceeds', 'Meets') are configurable. We map each review cycle to the destination's appraisal schema, handling the translation of band labels and weightings. |
| Hire: Requisitions, Positions, Candidates | Mapping required | Keka Hire tracks job requisitions, position-level hiring management (multiple positions per job), candidates, scorecards, and interview feedback. Position-level data was introduced in late 2024 as a new entity. We map candidates to the destination ATS's candidate object and preserve position-level hiring assignments. |
| Documents and Custom Document Fields | Mapping required | Keka supports document storage, generation, and custom fields within document templates. Custom document fields are placeholders that may hold employee-specific data. We export all stored documents and map custom field values to the destination's equivalent employee properties. |
| PSA: Projects, Time Entries, Billing Records | Mapping required | Keka PSA covers projects, billable and non-billable time tracking, multiple billing models (time-based and retainer), invoices, line items, taxes, and credit notes. We export project assignments, time logs, and billing history, mapping to the destination's project accounting structure. |
| Workflow Automations (Job Workflows and Global Workflows) | Not in this platform | Keka Hire workflow automations are configuration-based objects tied to hiring pipeline events. We do not migrate workflow definitions as they are platform-native and require manual rebuild in the destination ATS. |
Gotchas
What to watch for in Keka migrations
Issues we've hit on past Keka migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
Effective-dated compensation and payroll history sequencing
Organizational hierarchy decomposition required
PSA billing model translation
Performance review band label customisation
| Severity | Issue |
|---|---|
| High | Effective-dated compensation and payroll history sequencing |
| Medium | Organizational hierarchy decomposition required |
| Medium | PSA billing model translation |
| Low | Performance review band label customisation |
Leaving Keka?
Where Keka customers move next
5 destinations Keka can migrate to.
How a Keka migration works
Four steps, Keka-specific
Connect
Not publicly documented into Keka. Scopes limited to read-only on the data we move.
Map
We translate Keka-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Keka quirks before production.
Migrate
Full migration with Keka rate-limit handling. Rollback available throughout.
FAQ
Keka migration FAQ
Answers to the questions buyers ask most during Keka migration scoping. Not seeing yours? Book a call.
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Without the rebuild.
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