Migrate from Avionté Staffing and Recruiting Software to Zoho Recruit

Avionté Candidates map directly to Zoho Recruit Candidates. Contact information (name, email, phone, address) migrates to Zoho Recruit's standard Candidate fields. Avionté custom applicant properties created via the Table Editor map to Zoho Recruit custom fields, subject to the per-module field limits (50 on Standard, 300 on Enterprise). Candidate status in Avionté maps to Zoho Recruit's candidate availability or status picklist. Resume files migrate as attachments linked to the Candidate record via ContentDocumentLink. The Last Name field is mandatory in Zoho Recruit; Avionté records without a surname require a derived or placeholder value during import.

Avionté Companies map to Zoho Recruit Clients. Billing profiles and contact details from Avionté migrate to Zoho Recruit Client fields. Client records must be created before Candidate association because Zoho Recruit's job-opening structure references Clients as the hiring entity. We use the Avionté company ID as a dedupe key to prevent duplicate Clients during import. Any Avionté custom fields on Company map to Zoho Recruit Client custom fields within the per-module limit.

Avionté Job records map to Zoho Recruit Job Openings. Requirements, position titles, employment type, and location migrate to Zoho Recruit Job Opening fields. Avionté's pipeline stage status for jobs maps to Zoho Recruit's candidate pipeline stages (Interview, Screening, Submission, etc.). Each Avionté Job's link to its parent Company maps to a Zoho Recruit Client lookup on the Job Opening. Skill requirements migrate as multi-select picklist fields or custom fields on the Job Opening, aligned with the position-category taxonomy migration.

Avionté's shared Positions & Skills taxonomy is a lookup table used by both Jobs and Candidates for talent-to-job matching. This shared table has no direct equivalent in Zoho Recruit's flat schema. We extract the full Avionté taxonomy separately during scoping, then recreate it in Zoho Recruit as a combination of multi-select picklist fields (Skills) on both Candidate and Job Opening modules, plus any additional custom picklists for position categories. Tag-to-candidate and tag-to-job associations are preserved by mapping each tag to a Zoho Recruit picklist value and reattaching during the respective record imports.

Avionté Placements connect a Candidate to a Job at a Company with start dates, termination dates, pay rates, and bill rates. Zoho Recruit does not have a distinct Placement object; the placement relationship is implicit through the candidate's association to a Job Opening. We map Avionté Placement data onto the Candidate record in Zoho Recruit using custom fields for pay rate, bill rate, placement start date, and placement end date. The original Avionté Placement ID is preserved in a custom field for audit trail and reconciliation. Zoho Recruit Enterprise's Staffing Portal feature supports assignment tracking that can partially accommodate placement-specific data if the customer licenses that add-on.

Avionté Assignments track active work periods for placed candidates, including schedule details and assignment-specific rates. Zoho Recruit has no native Assignment object. We map assignment schedule data to a combination of Zoho Recruit Tasks (for shift or work-period tracking) and custom fields on the Candidate record for assignment-specific rates and status. Assignment records must be imported after their parent Candidate and Job Opening records are established in Zoho Recruit to satisfy the association lookups. We flag any Avionté assignments with missing parent Placements during scoping and raise them for customer resolution before import.

Avionté Time Entries record hours worked by placed candidates and are child records of Assignments. Zoho Recruit has no time-entry module and no native payroll processing. We do not migrate Avionté time-entry records into Zoho Recruit. Instead, we provide a structured CSV export of the time-entry history (hours, dates, approval status, assignment reference) that the customer's admin can import into a separate payroll system such as Zoho Books, Gusto, Paychex, or their existing payroll provider. The Avionté time-entry export is delivered as part of the migration handoff package.

Avionté invoices are generated through a discrete billing batch workflow tied to placements and time entries. Only posted billing batches represent closed financial records. Zoho Recruit has no native billing batch engine or invoice generation module. We do not migrate Avionté invoice records into Zoho Recruit. Instead, we scope and extract posted billing batch records (with line items and totals) as a structured CSV for import into Zoho Books or the customer's preferred accounting system. Draft or error-state batches are flagged during scoping for the customer to resolve or discard before migration begins.

Avionté's payroll module processes earnings, deductions, tax withholdings, and ACA enrollment data tied to Assignments. Zoho Recruit is an ATS-only platform with no payroll capabilities. We do not migrate Avionté payroll records into Zoho Recruit. Full payroll history export requires extraction from Avionté Core payroll tables and mapping to the customer's chosen payroll system post-migration. We deliver the payroll data as a structured export and note that Zoho Books integration can accommodate payroll-adjacent invoicing if the customer does not require a dedicated payroll platform.

Avionté's recruiting pipeline stages are configurable per workflow, meaning stage names and counts vary by agency configuration. We extract the customer's active Avionté pipeline definition during scoping and map it to Zoho Recruit's candidate pipeline stages. Zoho Recruit's standard stages include New, Scheduled Interview, Interview, Offer, Hired, Rejected. If Avionté uses custom stage names or additional intermediate stages, we configure Zoho Recruit's pipeline to match the customer's workflow as closely as possible using the Layout Rules available on Professional and Enterprise tiers.

Avionté activity logs track recruiter touchpoints with candidates and clients, including calls, emails, and notes. Zoho Recruit supports Tasks (with TaskSubtype=Call for calls), Events for meetings, and Notes linked via ContentDocumentLink to the parent record. We migrate Avionté activity history where the destination Zoho Recruit module supports engagement logging, preserving the original timestamp, owner, and activity type. High-volume activity migrations use Zoho Recruit's bulk API with the documented rate limit of 700 requests per minute per org. Activity records must import after their parent Candidate or Client record is established.

Avionté Users (recruiters, account managers, administrators) map to Zoho Recruit Users. We resolve by email match. Any Avionté User without a matching Zoho Recruit User is held in a reconciliation queue for the customer's admin to provision before record import resumes. Zoho Recruit's own migration tool limits user imports to 2,000 records; for larger Avionté deployments with extensive historical user records, we handle owner assignment through a batch import process that bypasses the standard migration wizard limitation.