Migrate from Voopty Inc. to HubSpot

Voopty Inc students map directly to HubSpot contacts. Core fields (name, email, phone, address) migrate on a 1:1 basis without transformation. Education-specific properties like date of birth, parent contact details, and emergency information are preserved by creating custom contact properties in HubSpot to store these education-centric attributes alongside standard contact data.

Voopty Inc parents or guardians exist as separate records that must merge into HubSpot contacts — linked to the student contact via a custom relationship property or association. The primary parent contact becomes the primary contact on the student record, ensuring parent-facing communications route correctly in HubSpot workflows.

Voopty Inc class definitions (course name, schedule, teacher, capacity) do not have a direct HubSpot equivalent. We map class enrollments to Deals with class details stored as custom properties. If class-level scheduling is critical for your operations, a custom object for Classes is created in HubSpot to preserve all scheduling metadata.

Voopty Inc enrollments link students to classes with plan types (monthly, per-session, yearly). Each enrollment becomes a HubSpot deal — the deal name reflects the student-class relationship, and the plan type maps to a custom deal property called Subscription_Plan__c to preserve billing information.

Voopty Inc payment records (amount paid, payment date, payment method, status) migrate as deal properties on the corresponding enrollment deal. The payment amount maps directly to the deal Amount field, while payment date, method, and status become custom deal properties for complete financial record preservation.

Voopty Inc attendance records (student ID, class ID, date, check-in time, check-out time, status) require a custom object in HubSpot called Attendance. The custom object links to the student contact and the class deal via lookup properties, maintaining the relational structure between attendance and enrollment data.

Voopty Inc teachers and staff can migrate as HubSpot contacts if they are also students or parents, or as HubSpot users if they need CRM access to manage student records. Teacher-to-class assignments migrate as a custom property on the class enrollment deal, preserving the teaching assignment relationship.

Voopty Inc branches represent physical school locations with separate student pools. We map branches as HubSpot companies linked to student contacts via a Branch custom property. Each branch company stores the location name, address, and phone for contact association and team-based access control.

Voopty Inc student assessments (score, date, subject, teacher notes) have no HubSpot equivalent and require a custom object. We create a Student Assessment custom object linked to the student contact, with properties for assessment type, score, date, and notes to preserve academic progress data.

Voopty Inc homework assignments linked to enrollments migrate as HubSpot notes on the enrollment deal for reference. If tracking completion status is required for reporting in HubSpot dashboards, we create a custom object to capture assignment name, due date, and completion status linked to the enrollment deal.

Voopty Inc email and Telegram campaign history and audience lists do not have equivalents in HubSpot's data model and cannot migrate directly. Campaign definition files are exported as structured documentation for rebuilding in HubSpot's email marketing and workflow tools using the original audience segments and message templates.

Voopty Inc automations including enrollment triggers, payment reminders, and attendance alerts have no equivalent structure in HubSpot's migration scope. These must be rebuilt from scratch in HubSpot's workflow engine. We export complete workflow definitions as documentation for your HubSpot admin to reference during the rebuild process.