Migrate your Podio data

Workspaces are the top-level container in Podio's hierarchy. We map each workspace to a project or team in the destination, preserving workspace-level settings and member assignments.

Spaces sit inside workspaces as sub-containers. We map them to sub-projects or folders and carry over space-level member lists and permissions.

Apps are user-built tables with custom fields — the core of Podio's no-code model. We reverse-engineer each app's field schema at migration time. Reference fields, category fields, and multi-value fields require explicit mapping decisions because there is no universal equivalent in most target platforms.

Items are rows within an app. Every item inherits the field structure of its parent app. We migrate item values field-by-field, applying type conversions where the destination field type differs. Null values for required fields are flagged for review before import.

Podio tasks are standalone objects that can be linked to items, spaces, or users. We preserve task titles, due dates, assignees, completion status, and linked item references. Recurring task rules are captured as notes on the task record since most destination platforms do not replicate recurrence patterns directly.

Comments attach to items, tasks, files, and other objects. We migrate comment text, author, and timestamp. Rich-text formatting is simplified to plain text or basic markdown. If the destination does not support commenting on the equivalent object, comments are attached as a text property on the parent record.

Files attach to items, tasks, and spaces. We download files to our staging storage, then re-upload to the destination if supported, preserving filenames and attach dates. Podio's 100MB per-file limit on paid plans does not apply in migration. If the destination does not have a file attachment feature, we attach a link reference.

Status messages are lightweight social-style posts shared within a space or workspace. We treat them as comments or activity log entries at the destination. They do not have a direct equivalent in most PM tools, so they are mapped to a dedicated activity feed field on the parent workspace or space.

Conversations are private multi-user message threads in Podio. We export the full thread as a formatted transcript and attach it as a file or note to the relevant workspace. Most destination platforms do not have a conversation/threading feature, so this requires case-by-case handling.

Contacts in Podio are user profiles — name, email, title, organization. We map contact fields to person or user objects in the destination, matching on email address. Custom contact fields are migrated as custom properties.

Tags can be applied to items, tasks, and other objects. We map tags to label or tag fields in the destination. If the destination uses a different tag taxonomy, we flatten multi-value tags into a single text field.

Categories are single-value or multi-value option fields within an app. We map them to dropdown or multi-select fields in the destination, preserving the option labels and any color coding as text notes.

Podio supports a ratings field type where users can give an item a star rating. We map ratings to a numeric or star field in the destination if supported; otherwise we convert to a numeric scale and attach it as a custom number field.

GlobiFlow is a third-party workflow automation layer on top of Podio (not part of Podio itself). There is no automated way to export GlobiFlow workflows. We document every GlobiFlow flow during discovery and flag it for manual rebuild planning at the destination.