Migrate from Leadfox to HighLevel

Leadfox Contacts map directly to GoHighLevel Contacts. We export via Leadfox CSV or Zapier batch-pull, map standard fields (name, email, phone) to their GoHighLevel equivalents, and preserve Tags as a GoHighLevel Tag field. Custom field values attach as GoHighLevel Contact custom fields. We deduplicate by email address on import to prevent duplicate contact records.

Leadfox unlimited custom fields per contact map to GoHighLevel Contact custom fields. We export the field definitions alongside values, map Leadfox field types (text, number, date, dropdown) to their GoHighLevel counterparts, and create the destination fields before the contact import begins. Contact custom fields are used for personal details like lead type, birthday, preferred contact method, or referral source.

Leadfox Tags are applied at the Contact level and exported as a comma-separated field or via Zapier as an array. We map them to GoHighLevel Tags for lightweight classification. If Tags represent business categories (e.g., lead source, product interest), we create a GoHighLevel multi-select custom field and preserve tag names as picklist values, allowing filtering in Smart Lists and workflow triggers.

Leadfox Segments are dynamic lists based on filter criteria (field values, scores, tag membership). We export the Segment definitions and recreate them as GoHighLevel Smart Lists using equivalent filter conditions. Note that Smart Lists are dynamic in GoHighLevel, so contacts matching the criteria are included automatically as they are added or updated.

Leadfox Company records map to GoHighLevel Locations (Locations is GoHighLevel's company-level object). We map company name to Location name, company domain to a custom field or website field, and preserve any associated contact count. If the customer's Leadfox account does not use Companies, we optionally create Locations for each unique company domain detected in contact email addresses.

Leadfox Deal records map to GoHighLevel Opportunities. This is a structural addition because Leadfox does not have a native standalone deal object in the same way; Deals in Leadfox may be tracked on the Contact or as a separate module. We create the GoHighLevel Opportunity pipeline and stage configuration before deal import, map deal stage to Opportunity status, and link each Opportunity to the relevant Contact via contact_id.

Leadfox calculates numeric lead scores based on engagement rules (page visits, email opens, form submissions). We export the current score as a static numeric custom field on the Contact record. The scoring rules themselves are not exportable from Leadfox and must be rebuilt as GoHighLevel workflow triggers or as a scoring automation in GoHighLevel's automation builder.

Leadfox Email Templates stored in the Content Studio with dynamic personalization tokens are exported as HTML with token maps. We preserve template HTML as a reference document so the customer's team can recreate them in GoHighLevel's Workflow Email Action or as a GoHighLevel Content Template. Dynamic token mapping requires manual reconnection in GoHighLevel because token syntax differs between platforms.

Leadfox tracks CAN-SPAM compliance by recording unsubscribe status and suppression lists per contact. We export these as a suppression file and apply it during GoHighLevel import by setting the contact's unsubscribe flag, ensuring compliance continuity after migration. All migrated contacts retain their original opt-out status.

Leadfox User accounts, roles, and permissions are not accessible via the standard export tools. We provide a manual mapping table listing the source user name and email for the customer's admin to provision matching GoHighLevel User accounts. Owner assignment on migrated records references the GoHighLevel User by email match.