Migrate your Bill4Time data
Legal billing and time tracking software for law firms of all sizes, with per-user subscription pricing and a read-only API that limits outbound migration strategies.
In its favor
Why people choose Bill4Time
The signal that keeps Bill4Time on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Per-user pricing starting at $27/month makes Bill4Time accessible for solo practitioners and small law firms, with a free trial that requires no credit card upfront.
Native time tracking tied to specific Clients and Projects eliminates manual timesheet reconciliation and reduces revenue leakage for firms billing hourly.
Built-in invoicing with customizable increments, flat-fee and hourly billing methods, and integrated payment processing accelerates the full billing cycle.
Workflow automation for recurring tasks reduces administrative overhead for small firms without dedicated billing staff.
Enterprise Add-On unlocks Custom Fields, unlimited data imports, and priority support for growing firms with more complex billing structures.
The API is read-only (GET routes only), making it difficult to export data programmatically and forcing manual CSV exports or support-assisted migrations for bulk record movement.
The platform lacks a native general ledger, requiring firms to export data into QuickBooks or similar accounting software, which creates a two-system workflow and reconciliation risk.
Reports occasionally show discrepancies between invoice status and the accounting page, creating confusion during month-end billing reconciliation.
Custom Fields and unlimited data imports are gated behind the Enterprise Add-On, making them inaccessible to smaller firms that need them most.
The client portal is basic — it shows invoices and balances but lacks case document sharing and secure messaging that competitors offer natively.
Reasons to switch
Why people leave Bill4Time
The recurring reasons buyers give for replacing Bill4Time. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Bill4Time fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Bill4Time pricing overview
Bill4Time uses per-user, per-month subscription pricing with annual billing discounts. The Enterprise Add-On is a separate add-on charge on top of either the Standard or Professional base plan. Custom Fields and unlimited data imports require the Enterprise Add-On, making them unavailable to firms on standard tiers.
Standard
Tier 1 of 3
$39/user/month (annual)
What's included
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Book a free 30 minute consultationPricing is informational. FlitStack AI does not bill on Bill4Time's schedule — see our quote-based pricing →
What gets migrated
Bill4Time object support
Object-by-object support for Bill4Time migrations. Per-pair details surface during scoping.
Clients
Fully supportedClient records export with full billing name, address, contact details, account manager assignment, and billing rate type. We map Client records 1:1 in most destination CRMs, preserving the billing rate structure.
Projects
Fully supportedProjects in Bill4Time map to legal Matters. We carry over projectName, description, status (Open/Closed), billingMethod (Hourly/Flat Fee/Percentage), and hourly rate overrides. ClosedDate and projectDueDate require explicit mapping to the destination's case status lifecycle.
Time Entries
Fully supportedTime entries include entryDate, laborTime, travelTime, billableAmount, activityType, litigationCode, and split public/private descriptions. We preserve billable vs. non-billable flags and invoiceId associations so billed entries are traceable.
Expenses
Fully supportedExpense entries attach to a Project and can carry a description and amount. We map expense records including any linked client and project IDs. Flat-fee project expenses require separate handling to avoid double-billing.
Invoices
Fully supportedInvoices carry status (prebill/finalized), laborAmount, expenseAmount, paidStatus, and invoiceTermType. We map both pre-bill and finalized invoices, preserving the paidStatus so outstanding balances are correctly reflected in the destination.
Users
Mapping requiredUser records include billingRate, overtimeRate, payableRate, department, and userType (System Admin, Office Admin, Standard User, Limited User, Financial User). User IDs are Bill4Time-generated numbers — we map these to destination user IDs and flag any role mappings that need adjustment.
Custom Fields
Mapping requiredCustom fields are an Enterprise Add-On feature only, stored as JSON within the parent record. We extract custom field data and map it to destination custom properties, but field-level definitions (required vs optional, data type) must be manually verified post-migration.
Client Portal
Not in this platformClient Portal access records, login history, and portal-specific settings are not exposed via API. We cannot migrate portal access grants or stored payment methods — these must be reconfigured in the destination billing system.
Workflows
Mapping requiredBill4Time Workflow templates automate recurring task sequences. We capture workflow definitions and task names but cannot replay workflow state — destination systems require workflow recreation from scratch.
Attachments
Not in this platformDocument attachments associated with Projects or Time Entries are not exposed via the public API. We cannot migrate attachments through the API path; file export must be handled separately through manual download or Bill4Time support.
| Object | Support | Notes |
|---|---|---|
| Clients | Fully supported | Client records export with full billing name, address, contact details, account manager assignment, and billing rate type. We map Client records 1:1 in most destination CRMs, preserving the billing rate structure. |
| Projects | Fully supported | Projects in Bill4Time map to legal Matters. We carry over projectName, description, status (Open/Closed), billingMethod (Hourly/Flat Fee/Percentage), and hourly rate overrides. ClosedDate and projectDueDate require explicit mapping to the destination's case status lifecycle. |
| Time Entries | Fully supported | Time entries include entryDate, laborTime, travelTime, billableAmount, activityType, litigationCode, and split public/private descriptions. We preserve billable vs. non-billable flags and invoiceId associations so billed entries are traceable. |
| Expenses | Fully supported | Expense entries attach to a Project and can carry a description and amount. We map expense records including any linked client and project IDs. Flat-fee project expenses require separate handling to avoid double-billing. |
| Invoices | Fully supported | Invoices carry status (prebill/finalized), laborAmount, expenseAmount, paidStatus, and invoiceTermType. We map both pre-bill and finalized invoices, preserving the paidStatus so outstanding balances are correctly reflected in the destination. |
| Users | Mapping required | User records include billingRate, overtimeRate, payableRate, department, and userType (System Admin, Office Admin, Standard User, Limited User, Financial User). User IDs are Bill4Time-generated numbers — we map these to destination user IDs and flag any role mappings that need adjustment. |
| Custom Fields | Mapping required | Custom fields are an Enterprise Add-On feature only, stored as JSON within the parent record. We extract custom field data and map it to destination custom properties, but field-level definitions (required vs optional, data type) must be manually verified post-migration. |
| Client Portal | Not in this platform | Client Portal access records, login history, and portal-specific settings are not exposed via API. We cannot migrate portal access grants or stored payment methods — these must be reconfigured in the destination billing system. |
| Workflows | Mapping required | Bill4Time Workflow templates automate recurring task sequences. We capture workflow definitions and task names but cannot replay workflow state — destination systems require workflow recreation from scratch. |
| Attachments | Not in this platform | Document attachments associated with Projects or Time Entries are not exposed via the public API. We cannot migrate attachments through the API path; file export must be handled separately through manual download or Bill4Time support. |
Gotchas
What to watch for in Bill4Time migrations
Issues we've hit on past Bill4Time migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
API is read-only with no write endpoints
Enterprise Add-On gates Custom Fields and unlimited imports
Invoice status divergence between reports and accounting page
| Severity | Issue |
|---|---|
| High | API is read-only with no write endpoints |
| Medium | Enterprise Add-On gates Custom Fields and unlimited imports |
| Low | Invoice status divergence between reports and accounting page |
Leaving Bill4Time?
Where Bill4Time customers move next
12 destinations Bill4Time can migrate to.
How a Bill4Time migration works
Four steps, Bill4Time-specific
Connect
API key — generated from the API tab of Bill4Time's Settings screen and included on each request. into Bill4Time. Scopes limited to read-only on the data we move.
Map
We translate Bill4Time-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Bill4Time quirks before production.
Migrate
Full migration with Bill4Time rate-limit handling. Rollback available throughout.
FAQ
Bill4Time migration FAQ
Answers to the questions buyers ask most during Bill4Time migration scoping. Not seeing yours? Book a call.
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