Migrate your Priority Matrix data

Priority Matrix organizes Items into Projects that function as top-level containers. The project name and description migrate directly. We flag whether a project was private, since other PM tools represent private/shared visibility differently.

Items are the central data object. We extract the title, body/description, creation date, modification date, completion status, and the quadrant assignment (Do First, Schedule, Delegate, or Eliminate). The quadrant field maps to a priority rank or custom label in the destination.

Due dates on Items migrate as date fields. We preserve the original timezone where available. Items without due dates are flagged as undated during scoping so the destination does not receive null values unexpectedly.

Items can be assigned to one or more team members. We map assignee email addresses to the destination user directory. Orphaned assignees (users not present in the destination) are flagged for manual resolution.

Priority Matrix supports custom tags and labels on Items. We extract all tag names and apply them as labels or a custom multi-select field in the destination, depending on the target platform's field types.

Custom fields exist on Items and Projects. We extract field names and values, then map them to destination custom fields. Field type differences (text vs. number vs. date) are handled during schema alignment.

File attachments on Items are exported and re-uploaded to the destination. We preserve the attachment filename and note the original uploader. Large file attachment counts can slow migration throughput.

Comment text, author, and timestamp migrate. We preserve the comment ordering and link each comment to its parent Item in the destination.

Priority Matrix syncs Items to external calendars. During migration, we convert these into Item due dates with a flag indicating they were calendar-synced. We do not recreate live calendar integration links.

Templates define pre-populated Item structures within a Project. We migrate the template schema as a set of Item drafts, preserving field structure but clearing completed statuses and dates.

The four quadrants (Do First, Schedule, Delegate, Eliminate) are an opinionated Priority Matrix convention. We export the quadrant label as a custom field value and advise customers on how to represent this logic in destination platforms that lack an explicit quadrant model.