Migrate from Deltek Talent Management to Recruit CRM & ATS

Deltek Candidate records map directly to Recruit CRM Candidate. We preserve the full candidate status history, application source, and hiring-manager assignment. The Deltek hired_date and rejected_date timestamps map to Recruit CRM's custom date fields if configured, or are stored as notes on the candidate record. Known deactivated candidate status bugs in Deltek's bulk-change UI are bypassed by using the raw data export rather than UI-based operations.

Deltek Employee records do not have a direct equivalent in Recruit CRM, which is a recruiting system not an HRMS. Active employees who have been sourced internally or who appear in Deltek's internal-candidate pipeline are migrated as Recruit CRM Candidates with an Employee Source tag. Former employees are migrated as inactive Candidates with a Terminated status and a separation_date field. The customer's HR team uses a separate HRMS post-migration for employee records, benefits, and payroll.

Deltek Job Requisitions map to Recruit CRM Jobs. We preserve the requisition number, department, location, status, and associated hiring manager. Deltek's dual-retrieval performance issue on Requisition screens is avoided by pulling directly from the export data rather than the UI layer. Remote job flag (country-only posting) from Deltek 18.2+ maps to a Recruit CRM remote-work custom field.

Deltek Onboarding records capture document completion status, assigned tasks, and the original Hiring Manager. Onboarding document metadata (file name, upload date, completion flag) migrates as attachments on the corresponding Recruit CRM Candidate record. The Hiring Manager assignment migrates as a Recruit CRM user assignment if the manager exists in Recruit CRM, or as a free-text field if the manager is a Deltek-only contact. Documents themselves migrate as binary attachments.

Deltek Performance Reviews including project-based appraisals, 9-Box ratings, and configurable goal-setting do not have a native equivalent in Recruit CRM. We export review metadata (review cycle, overall rating, reviewer comments) into a custom Candidate extension object in Recruit CRM. The customer's HR admin rebuilds review-cycle workflows in a dedicated performance management tool post-migration. Project-based appraisal data that references specific Deltek projects cannot map because Recruit CRM has no project object.

Deltek effective-dated compensation rows (salary, bonuses, equity) have no equivalent in Recruit CRM's recruiting schema. We export compensation history as a CSV for the customer's HR team to archive or import into a dedicated compensation management tool. Recruit CRM does not support compensation fields on Candidate or Job records. This object is explicitly out of scope for the migration.

Deltek Learning Enrollments including course completion status and certification tracking do not map to Recruit CRM. We export certification and training history as a CSV. Recruit CRM has no learning management module. If the customer requires LMS capability, we recommend a dedicated learning platform post-migration.

Deltek office and location data used in recruiting and org structure exports cleanly and maps to Recruit CRM's location field on the Job object. Locations without an associated active requisition are archived as inactive in Recruit CRM.

Deltek custom fields on Candidates, Requisitions, and Employees (Additional Information tab: text, radio button, multi-select) migrate to Recruit CRM's custom field schema. We export the field label, field type, and value for each record. Recruit CRM field types are matched by data type during scoping. Multi-select from Deltek maps to multi-select picklist in Recruit CRM where supported.

Deltek onboarding documents, employee files, and uploaded attachments export as binary files with metadata. We preserve the original file name, upload timestamp, and content type. Documents attach to the corresponding Candidate or Job record in Recruit CRM. Document version history and retention settings may differ; we flag any file that exceeds Recruit CRM's supported attachment size limit for customer review.

Deltek group-based permissions controlling access to Talent Management functions map partially to Recruit CRM's role-based model. We export group memberships and document the mapping to Recruit CRM Roles and Teams. Deltek's group-based permission granularity may not map 1:1 to Recruit CRM's access controls; we flag any permission that requires manual reassignment in Recruit CRM post-migration.