Migrate from Deltek Talent Management to Bullhorn ATS & CRM

Deltek Talent Management ATS candidates map 1:1 to Bullhorn Candidate records. We preserve application status, source attribution, and candidate notes. Status history migrates as Bullhorn Note records attached to the Candidate for audit. Deltek's candidate record may include employment history and resume content that Bullhorn stores in the candidate profile. We handle any terminated Hiring Manager assignment by capturing the original manager as a separate custom field on the Candidate rather than relying on Bullhorn's notification routing, which routes differently than Deltek's onboarding notification model.

Deltek Job Requisitions map to Bullhorn Job records. The requisition title, description, department, location, and status transfer directly. Deltek's requisition-to-candidate association migrates as Bullhorn JobSubmission records linking the Candidate to the Job. We pull requisition data directly from the API rather than the UI to avoid the known Talent Management performance issue where the requisition page retrieves forms twice per request.

Deltek employee records (current employees with no active placement in the recruiting pipeline) map to Bullhorn Contact records with a flag indicating employee-of-record status. The mapping is 1:1 for name, email, phone, and location. Bullhorn Contacts do not carry the same employment timeline fields as Deltek employees (hire date, job title history, compensation effective dates). We document these fields in a custom Contact object or as a migration-reference sheet for the customer's admin to populate post-migration.

Deltek onboarding records (document completion status, assigned Hiring Manager, onboarding step completion) have no native Bullhorn equivalent. Bullhorn has no built-in onboarding workflow builder. We export onboarding metadata (completion percentage, document names, Hiring Manager assignment) and migrate it to a Bullhorn Custom Object (if the customer is on Front Office Growth or Enterprise) or to Bullhorn Task records as a checklist. The Hiring Manager assignment is stored as a Candidate picker field rather than relying on notification routing logic that differs between the two platforms.

Deltek project-based appraisals, 9-Box ratings, goal-setting records, and continuous feedback have no native Bullhorn equivalent. Bullhorn is a staffing ATS and does not include a performance management module. We map performance review metadata (review cycle, overall rating, project attribution, reviewer comments) to a Bullhorn Custom Object if the customer's Bullhorn edition supports it (Front Office Growth or Enterprise allows up to 10 custom objects with 55 fields each; Bullhorn ATS allows 2). For customers on lower tiers, we export performance data as a structured CSV and deliver it with a field mapping reference for the customer's HR admin to enter manually or integrate with an external performance management tool.

Deltek effective-dated compensation rows (salary, bonus, equity, job grade) have no native Bullhorn equivalent. Bullhorn does not include a compensation management module. We map compensation history to a Bullhorn Custom Object with fields for effective date, compensation type, amount, currency, and job grade if the customer's Bullhorn edition supports custom objects. For customers on tiers without custom object access, we export compensation data as a structured CSV with employee ID mapping for the customer's admin to reference post-migration. Salary bands and pay equity data require manual setup in Bullhorn's compensation tools if applicable.

Deltek learning enrollments (course enrollment, completion status, certification tracking, external certifications) map to Bullhorn Custom Object records if the customer's edition supports them. Bullhorn has no native LMS. We preserve course name, completion date, expiration date, and certification status. External certifications that Deltek sends to Vantagepoint for resource planning are flagged separately during scoping because Vantagepoint retirement in parallel with Talent Management migration requires cross-system reconciliation before certification records are safely exported.

Deltek custom fields on Candidate, Employee, and Requisition records (via the Additional Information tab) support text, radio, and multi-select list types. We export all custom field data alongside standard fields. In Bullhorn, these map to custom fields on the respective objects (Candidate, Contact, Job) or to Bullhorn Custom Objects depending on the source object and the customer's Bullhorn edition tier. Multi-select lists in Deltek map to Bullhorn multi-select picklist fields with the same option values preserved.

Deltek office and location data used in recruiting and org structure exports cleanly and maps to Bullhorn's Location object. Location codes, office names, and addresses transfer directly. Deltek locations used in Vantagepoint cross-system assignments are flagged separately because if Vantagepoint is also being retired, location references in Deltek Talent Management may be sourced from Vantagepoint rather than created natively, requiring reconciliation before migration.

Deltek onboarding documents, employee files, and uploaded attachments migrate as Bullhorn file attachments linked to the parent record (Candidate, Contact, Job). We export document metadata (file name, upload date, associated record type) and the binary file where accessible. Bullhorn stores attachments on the record's Files & Notes section. File storage limits and version retention settings differ between platforms; we flag any files exceeding Bullhorn's attachment size limits for customer review.

Deltek Hiring Manager assignment on requisitions and onboarding records is a key dependency because of a known Talent Management bug where notifications route to terminated managers. We capture the Hiring Manager as a custom text or picker field on the Bullhorn Candidate or Job record rather than relying on Bullhorn's notification system. If the manager is terminated in Deltek at migration time, we flag the record and document it in the migration inventory for the customer's admin to verify notification routing in Bullhorn post-migration.

Deltek time entry data may originate in Talent Management or Vantagepoint depending on the firm's configuration. Where Talent Management is the system of record, we export time entry rows and map them to Bullhorn Placement records if the customer uses Bullhorn for contractor or temporary staff placements. For permanent employee time tracking, time entries map to a Bullhorn Custom Object or are documented for the customer's payroll admin to reconcile separately, since Bullhorn is not a timekeeping platform.