Migrate from Paradox to Zoho Recruit

Paradox Candidate records map to Zoho Recruit Candidates. Zoho Recruit requires a Last Name value for every Candidate import; candidates without a surname in Paradox are tagged 'not provided' in the Last Name field. Email, phone, address, and custom field values migrate directly. Candidates with GDPR withdrawal-of-consent flags are excluded from the migration set and logged separately for customer review.

Paradox Job records map to Zoho Recruit Job Openings. Job title, description, location, department, and active/closed status transfer directly. Hiring team assignments map to Zoho Recruit's Job Opening owner and shared-user fields. Job pipeline stages from Paradox become Zoho Recruit Candidate pipeline stages configured in Setup > Recruitment Pipeline.

Paradox Event records (interviews, assessments, scheduled activities) map to Zoho Recruit Interviews. Event date, type, participant assignments, and outcome status transfer. Availability windows and calendar links from Paradox Schedules are preserved as Interview scheduling notes or custom fields in Zoho.

Olivia screening Q&A logs from Paradox are exported as structured records and mapped to Zoho Recruit Candidate Notes or custom field values depending on the nature of the response. Short-form responses (Yes/No, rating scales) become custom fields; conversational logs are appended as Note records attached to the Candidate. The customer chooses the strategy during scoping.

Candidate attachments including resumes, cover letters, and portfolio files are exported from Paradox as binary files and re-uploaded to Zoho Recruit's Document Library attached to the corresponding Candidate record. File names and original upload timestamps are preserved. Attachments over 25 MB require chunked upload handling.

Paradox custom fields on Candidates and Jobs vary by customer configuration and require pre-migration schema capture. We map Paradox field types to Zoho Recruit equivalents (Text, Picklist, Multi-select Picklist, Phone, URL, Date, Number). Zoho Recruit Standard allows 50 custom fields per module; Enterprise allows 300. If the Paradox schema exceeds the destination edition limit, we recommend Enterprise or ask the customer to deprioritize inactive fields.

Paradox Group records (departments, locations, cost centers) map to Zoho Recruit Departments. Nested group hierarchies are flattened to one level of Department with a Parent Department reference where Zoho supports it. Group membership does not carry as Zoho Recruit does not have a native group membership object.

Assessment results from Paradox including score, status, and linked candidate transfer to Zoho Recruit Assessments. Assessment content (test questions, rubric) lives in the third-party assessment tool and requires separate export; we migrate result records only.

Offer records from Paradox containing compensation details, status, and approval workflow data transfer to Zoho Recruit Offer Letter records. Offer templates and approval routing logic are not portable; we deliver an offer template inventory for the customer's admin to rebuild in Zoho Recruit's Offer Letter Templates section.

Paradox Schedule records capturing candidate and hiring manager availability windows transfer as Interview availability records in Zoho Recruit. Live calendar integration links are preserved as URL fields; calendar synchronization with Google Calendar or Outlook requires re-authentication in Zoho Recruit post-migration.

Paradox Employee records represent workers created after a successful hire. These transfer to Zoho Recruit's Employee module (Corporate HR edition) with department, job title, location, and employment status. Effective-date fields are preserved but may require conversion to Zoho's date format during import.

Olivia conversation logs from Paradox are preserved as structured Activity records attached to the Candidate in Zoho Recruit. Each interaction (question, answer, timestamp, outcome) is stored as a Note or a series of Task records with timestamps matching the original Paradox event time to preserve the screening timeline.