Migrate your Brightpearl data

Brightpearl stores both customers and vendors as Contact records, differentiated by a contact role flag. Each Contact supports addresses, owner assignment and PCF_* custom fields. We map the contact role and preserve owner assignments during migration, resolving duplicate contacts by email deduplication.

Products are the core inventory and catalogue object. Brightpearl tracks SKU, product type, multiple price lists and product custom fields (PCF_*). We export all standard fields plus PCF_* custom fields via the product export endpoint and re-import using Brightpearl's data map format.

Brightpearl supports a four-level location hierarchy: Aisle / Bay / Shelf / Bin. Locations are grouped into Zones. We represent each location as a nested path string and reconstruct the zone association at the destination using Brightpearl's location import format.

Sales orders are the primary order object in Brightpearl, holding line items, pricing, discounts and fulfillment status. We map order headers and line items preserving order numbers, dates and owner assignments. Pending orders require a placeholder contact to be configured with valid address fields to avoid download failures.

Purchase orders represent incoming stock requests to vendors and include vendor assignment, lead time and expected delivery dates. We preserve the full PO lifecycle including received quantities and link POs to corresponding vendor Contacts.

Brightpearl generates invoices from sales orders and supports standalone invoices and credit notes. Accounting data is embedded in the invoice record. We map invoice headers and line items but note that post-payment ledger entries require Chart of Accounts alignment at the destination.

Price lists in Brightpearl associate a price value with a product and a price list identifier. Multiple price lists per product are common. We export all price list assignments and map them to the destination's pricing tier or customer-segment structure.

Brightpearl's accounting module uses a structured Chart of Accounts with account codes. We export the full account code list and map each to the destination system's account codes, preserving account types and categories.

Brightpearl provides inventory summary (total cost value per SKU) and inventory detail (per-warehouse, per-location stock levels). We export both reports and reconstruct the stock position at the destination, including warehouse-to-warehouse transfer history.

Brightpearl assigns a staff member as the Owner of a Contact, and auto-assigns orders to the contact owner when configured. We export the user roster and map owner references to corresponding user identities in the destination system. Custom role permissions do not export and must be reconfigured.