Migrate your Flowzone data
Customisable project and workflow management platform for teams needing structured approval processes, document handling, and cross-organisational visibility.
In its favor
Why people choose Flowzone
The signal that keeps Flowzone on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Flexible column and list customisation lets teams build a view that matches their exact process without forcing a predefined structure, which is the most common praise in G2 and Capterra reviews.
Built-in document approval and annotation reduces the need for separate file-sharing or sign-off tools, consolidating work into a single platform according to Capterra reviewers.
Role-based permissions and data masking allow safe external sharing with clients or third parties, a feature highlighted on the Flowzone website for organisations with sensitive projects.
Time recording and budget comparison on the Pro plan attract project-based teams who need billable-hour tracking without a dedicated accounting tool, per firstsales.io analysis.
Multiple simultaneous workflow definitions support different process types within one organisation, from approval chains to holiday requests, as documented on their custom workflows page.
The minimum 5-user commitment increases cost for small teams or solo practitioners who only need one or two seats, making the platform less accessible for micro-businesses.
Absence of a documented public API limits automation and integration options, pushing technically-minded teams toward platforms with richer developer ecosystems.
The Pro plan is required for Gantt views, time tracking, and scheduling features, so teams on the Standard tier find themselves upgrading or working around missing capabilities.
Teams with highly specialised workflows report that branching and looping logic, while powerful, can become difficult to audit or debug as workflow complexity grows.
UK-focused pricing in pounds sterling may create currency confusion or additional cost for international teams comparing options with US-dollar competitors.
Reasons to switch
Why people leave Flowzone
The recurring reasons buyers give for replacing Flowzone. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Flowzone fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Flowzone pricing overview
Flowzone prices per user per month in GBP with a minimum of 5 users required on both plans. Standard starts at £6/user/month and adds project planning and time-tracking features in Pro at £8/user/month. Both tiers include unlimited lists, columns, forms, and document storage.
Standard
Tier 1 of 2
£6/user/month
What's included
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What gets migrated
Flowzone object support
Object-by-object support for Flowzone migrations. Per-pair details surface during scoping.
Jobs
Fully supportedJobs are the central record in Flowzone, analogous to Projects or Cases. We migrate Jobs 1:1 with their status, description, assigned users, and custom column values. All standard fields map cleanly between platforms.
Lists
Fully supportedLists are container views grouping Jobs. We preserve the List structure and the Jobs assigned to each List, maintaining the organisation hierarchy as views in the destination.
Columns
Mapping requiredColumns are the custom data fields on a Job (text, numeric, date, etc.). We map standard column types directly; custom field names and data types are aligned during the field-mapping phase before import.
Forms
Mapping requiredForms are used to capture structured input. We export the form schema and any submitted form responses linked to Jobs, noting that form-to-field routing may require manual configuration in the destination.
Documents
Fully supportedFlowzone documents attached to Jobs are exported with their filename, version, approval status, and annotation threads. We restore them to the destination's document management area or attach them to the corresponding Job record.
Workflows
Mapping requiredFlowzone workflows are step-based with support for branching, looping, and step-jumping. We export the workflow definition and the current step of each Job, then map it to the destination's equivalent workflow or stage-based system.
Activities
Mapping requiredActivities are time-planned events linked to Jobs, available on the Pro plan. We export activity details (date, assignee, description) and map them to the destination's task or calendar object.
Time Records
Mapping requiredTime recording entries in Flowzone capture hours logged against Jobs. We export the amount, date, and assignee and map to the destination's time-entry or billing record, flagging any budget-to-actual comparisons.
Users and Permissions
Mapping requiredFlowzone user accounts include group-based permissions. We export the user list, their group membership, and permission levels, then map to the destination's user roles and access controls.
Custom Dashboard Panels
Not in this platformCustom dashboard panels are UI-level visualisations that do not carry underlying data separately from the objects they summarise. We do not migrate dashboard panel definitions; the data is migrated through the underlying objects.
| Object | Support | Notes |
|---|---|---|
| Jobs | Fully supported | Jobs are the central record in Flowzone, analogous to Projects or Cases. We migrate Jobs 1:1 with their status, description, assigned users, and custom column values. All standard fields map cleanly between platforms. |
| Lists | Fully supported | Lists are container views grouping Jobs. We preserve the List structure and the Jobs assigned to each List, maintaining the organisation hierarchy as views in the destination. |
| Columns | Mapping required | Columns are the custom data fields on a Job (text, numeric, date, etc.). We map standard column types directly; custom field names and data types are aligned during the field-mapping phase before import. |
| Forms | Mapping required | Forms are used to capture structured input. We export the form schema and any submitted form responses linked to Jobs, noting that form-to-field routing may require manual configuration in the destination. |
| Documents | Fully supported | Flowzone documents attached to Jobs are exported with their filename, version, approval status, and annotation threads. We restore them to the destination's document management area or attach them to the corresponding Job record. |
| Workflows | Mapping required | Flowzone workflows are step-based with support for branching, looping, and step-jumping. We export the workflow definition and the current step of each Job, then map it to the destination's equivalent workflow or stage-based system. |
| Activities | Mapping required | Activities are time-planned events linked to Jobs, available on the Pro plan. We export activity details (date, assignee, description) and map them to the destination's task or calendar object. |
| Time Records | Mapping required | Time recording entries in Flowzone capture hours logged against Jobs. We export the amount, date, and assignee and map to the destination's time-entry or billing record, flagging any budget-to-actual comparisons. |
| Users and Permissions | Mapping required | Flowzone user accounts include group-based permissions. We export the user list, their group membership, and permission levels, then map to the destination's user roles and access controls. |
| Custom Dashboard Panels | Not in this platform | Custom dashboard panels are UI-level visualisations that do not carry underlying data separately from the objects they summarise. We do not migrate dashboard panel definitions; the data is migrated through the underlying objects. |
Gotchas
What to watch for in Flowzone migrations
Issues we've hit on past Flowzone migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
No documented public API for automated exports
Minimum 5-user seat minimum on all tiers
Document approval and annotation history may require manual restoration
Custom dashboard panels are UI-only and not migrated
| Severity | Issue |
|---|---|
| High | No documented public API for automated exports |
| Medium | Minimum 5-user seat minimum on all tiers |
| Medium | Document approval and annotation history may require manual restoration |
| Low | Custom dashboard panels are UI-only and not migrated |
Leaving Flowzone?
Where Flowzone customers move next
5 destinations Flowzone can migrate to.
How a Flowzone migration works
Four steps, Flowzone-specific
Connect
Not publicly documented on the marketing site. Customers configure integrations through Flowzone's integrations module rather than via openly published API credentials. into Flowzone. Scopes limited to read-only on the data we move.
Map
We translate Flowzone-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Flowzone quirks before production.
Migrate
Full migration with Flowzone rate-limit handling. Rollback available throughout.
FAQ
Flowzone migration FAQ
Answers to the questions buyers ask most during Flowzone migration scoping. Not seeing yours? Book a call.
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