Migrate from Runple to Dolibarr ERP

Runple customer records map to Dolibarr ThirdParty objects in customer mode. We extract name, address, tax identification number, and payment terms, then import via Dolibarr's CSV import wizard or direct MySQL insert. The dedupe key is the customer email or tax ID. EU VAT codes stored in Runple's tax fields map to Dolibarr's local tax configuration (Tva Intra and Code client) and require manual verification in Dolibarr's ThirdParty settings before go-live.

Runple supplier records map to Dolibarr ThirdParty objects toggled to supplier mode. Supplier-specific fields including payment terms and bank details migrate to Dolibarr's Bank Account and Fournisseurisseur (Supplier) tabs. We resolve supplier references on Purchase Orders and incoming invoices after both the supplier and the purchase transaction records are loaded.

Runple product catalog entries (SKU, name, description, unit price, cost, stock quantity) map directly to Dolibarr Product records. We import via Dolibarr's product CSV import profile, preserving Runple's stock levels as initial warehouse quantities. Multi-warehouse stock configurations in Runple map to Dolibarr's Warehouse objects with stock movement history loaded as separate StockMovement records per warehouse.

Runple sales invoices map to Dolibarr Facture records. We extract invoice number, issue date, due date, customer reference, line items (product, quantity, unit price, VAT rate), totals, and payment status. Historical invoices (paid, open, overdue) migrate with their status preserved. Invoice PDFs stored in Runple's document folder migrate as file attachments on the corresponding Dolibarr Facture records.

Runple payment records (linked to invoices, amounts, dates, methods) map to Dolibarr Paiement records. We resolve the link back to the migrated Facture record by invoice number match so that Dolibarr's Accounts Receivable aging reflects correctly. Partial payments are supported by mapping Runple's split payment records to individual Paiement entries referencing the same Facture.

Outstanding receivables and payables require aging bucket preservation. We extract current open invoice balances with due dates and load them as Dolibarr Facture records with status set to Unpaid (unpaid status). The payment reconciliation (reconciling payments against open invoices) occurs in Dolibarr's Bank Reconciliation module after migration, guided by a reconciliation spreadsheet we deliver alongside the migration.

Runple stock levels per product per warehouse map to Dolibarr Product records with current stock quantities per Warehouse. Stock movement history (inbound, outbound, adjustment) loads as Dolibarr StockMovement records with movement type, quantity, date, and warehouse reference. We batch movements by month to avoid overwhelming Dolibarr's stock report if the history spans multiple years.

Runple's chart of accounts entries map to Dolibarr's Accountancy Account objects. We extract account code, label, and type (asset, liability, equity, revenue, expense) and load them through Dolibarr's accounting module CSV import. Account groups and cost centre hierarchies from Runple map to Dolibarr's category structure if the accounting module is enabled.

Runple user accounts with role assignments require remapping to Dolibarr's permission system. We extract user email, name, and role flags and load them as Dolibarr User records. Role permissions (read/write/admin flags per module) map to Dolibarr's module-level permission grants which the customer's admin verifies and adjusts post-migration because Dolibarr's permission model operates at the module and feature level rather than per-object.

Runple time tracking records (hours, dates, employee assignments) have no direct Dolibarr equivalent unless the Holiday or Project/Task module is activated. We map time entries to Dolibarr Task records under a Project named 'Migrated Time Records' and flag the mapping in the scope document. If the customer activates Dolibarr's HR module, we remap to the equivalent Holiday object type.

Runple stores commission and salary data as HR-adjacent records with no native Dolibarr equivalent in the core accounting module. We extract these as a structured CSV and deliver them alongside the migration. The customer's admin chooses to load them as custom fields on the User or ThirdParty object, or as a linked spreadsheet reference in a Note. This is a configuration decision made during scoping.

Runple's EU VAT compliance codes and reverse-charge rules require manual remapping in Dolibarr's Tax and VAT settings. We extract Runple's tax code table (rate, type, jurisdiction) and deliver it as a reference spreadsheet alongside the migration. The customer's admin creates matching Dolibarr Tax models (Taux de TVA, TaxES, Reverse Charge) and validates that invoice totals recalculate correctly before go-live.