Migrate your Smartsheet data
Spreadsheet-native work management platform with powerful automation and Gantt views, used heavily by PMOs and enterprise teams managing complex cross-functional workflows.
In its favor
Why people choose Smartsheet
The signal that keeps Smartsheet on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Spreadsheet familiarity dramatically cuts adoption friction — Excel users can onboard with minimal training while gaining Gantt, dependencies, and automation that Excel lacks.
Enterprise-grade governance including centralized Admin Center, role-based access, and compliance controls satisfies IT and security requirements at large organizations.
Automation engine with conditional logic scales operational workflows across the entire organization without requiring developer resources.
Powerful reporting and dashboard builder lets PMOs deliver executive-level rollups without exporting to separate BI tools.
Integrates with the Microsoft ecosystem (Power Automate, Power BI) making it a natural fit for organizations already invested in M365.
Per-user pricing increases significantly when scaling data-entry contributors across the organization, particularly after Smartsheet's 2025 licensing change requiring paid seats for all editors.
Large sheets with high row counts or complex formulas suffer noticeable performance degradation, frustrating users managing enterprise-scale portfolios.
Mobile app functionality is limited compared to the desktop experience, making real-time field updates difficult for distributed teams.
Lack of native sprint planning and backlog management makes it unsuitable for agile software development teams, driving Jira migrations.
Reasons to switch
Why people leave Smartsheet
The recurring reasons buyers give for replacing Smartsheet. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Smartsheet fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Smartsheet pricing overview
Smartsheet charges on a per-user, per-month basis with pricing across Standard, Pro, Business, and Enterprise tiers. Automations, admin controls, and advanced integrations are gated behind higher tiers, and a 2025 licensing change now requires paid editor seats for all users contributing data to sheets, significantly affecting total cost of ownership for large organizations.
Standard
Tier 1 of 4
$9/user/mo
What's included
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What gets migrated
Smartsheet object support
Object-by-object support for Smartsheet migrations. Per-pair details surface during scoping.
Workspaces
Fully supportedWorkspaces are top-level organizational containers in Smartsheet. We export and import workspace hierarchies including their nested Folders and Sheets, preserving the full folder tree structure in the destination.
Sheets
Fully supportedSheets are the core data container, functioning as both spreadsheet and project board. We migrate all column types (Text, Number, Date, Contact List, Dropdown, Checkbox, etc.) and preserve the sheet's configuration including views and column ordering.
Rows
Fully supportedRows are the primary work items in a Sheet. We preserve row hierarchy (parent/child indent structure), summary rows, and row-level formulas. Row order and grouping are maintained during migration.
Columns
Mapping requiredStandard column types migrate cleanly, but system columns like Dependency, Baseline, and critical path flags require explicit configuration on the destination sheet. We flag these during scoping and replicate their settings post-import.
Custom Columns
Mapping requiredUser-defined column types and formula columns carry over, but formula syntax may differ if the destination platform uses a different expression language. We review and adapt formulas during migration.
Automations
Mapping requiredAutomations (workflow rules with triggers and conditional actions) are not a native exportable object in Smartsheet. We document the automation logic and rebuild it as equivalent rules or workflows in the destination platform.
Discussions and Comments
Mapping requiredDiscussions are tied to specific rows or sheets. We export discussion threads and rebuild them in the destination, though threading structure may flatten depending on the target platform's comment model.
Attachments
Mapping requiredFile attachments on rows and sheets are stored in Smartsheet's attachment system. We export the file references and can re-attach the files post-migration, but we cannot preserve the Smartsheet-hosted file URLs directly.
Reports
Mapping requiredReports aggregate data from one or more source Sheets. We migrate the report definition and data, but the report's filter configuration requires manual verification in the destination as filter logic syntax varies by platform.
Dashboards
Mapping requiredDashboards composed of widget-type charts and summary metrics migrate their underlying data but the dashboard layout and widget configuration must be manually rebuilt in most destination platforms.
Dependencies and Baselines
Mapping requiredPredecessor relationships (dependency links between rows) and baseline snapshots are Smartsheet-native project management features. We carry forward the predecessor data and re-link it in the destination, but baselines must be recreated as a new snapshot in most platforms.
Users and Licenses
Mapping requiredUser accounts with roles (Owner, Admin, Editor, Viewer) are tied to Smartsheet's license model. We map active users to corresponding accounts in the destination, noting license tier differences that may affect permissions post-migration.
| Object | Support | Notes |
|---|---|---|
| Workspaces | Fully supported | Workspaces are top-level organizational containers in Smartsheet. We export and import workspace hierarchies including their nested Folders and Sheets, preserving the full folder tree structure in the destination. |
| Sheets | Fully supported | Sheets are the core data container, functioning as both spreadsheet and project board. We migrate all column types (Text, Number, Date, Contact List, Dropdown, Checkbox, etc.) and preserve the sheet's configuration including views and column ordering. |
| Rows | Fully supported | Rows are the primary work items in a Sheet. We preserve row hierarchy (parent/child indent structure), summary rows, and row-level formulas. Row order and grouping are maintained during migration. |
| Columns | Mapping required | Standard column types migrate cleanly, but system columns like Dependency, Baseline, and critical path flags require explicit configuration on the destination sheet. We flag these during scoping and replicate their settings post-import. |
| Custom Columns | Mapping required | User-defined column types and formula columns carry over, but formula syntax may differ if the destination platform uses a different expression language. We review and adapt formulas during migration. |
| Automations | Mapping required | Automations (workflow rules with triggers and conditional actions) are not a native exportable object in Smartsheet. We document the automation logic and rebuild it as equivalent rules or workflows in the destination platform. |
| Discussions and Comments | Mapping required | Discussions are tied to specific rows or sheets. We export discussion threads and rebuild them in the destination, though threading structure may flatten depending on the target platform's comment model. |
| Attachments | Mapping required | File attachments on rows and sheets are stored in Smartsheet's attachment system. We export the file references and can re-attach the files post-migration, but we cannot preserve the Smartsheet-hosted file URLs directly. |
| Reports | Mapping required | Reports aggregate data from one or more source Sheets. We migrate the report definition and data, but the report's filter configuration requires manual verification in the destination as filter logic syntax varies by platform. |
| Dashboards | Mapping required | Dashboards composed of widget-type charts and summary metrics migrate their underlying data but the dashboard layout and widget configuration must be manually rebuilt in most destination platforms. |
| Dependencies and Baselines | Mapping required | Predecessor relationships (dependency links between rows) and baseline snapshots are Smartsheet-native project management features. We carry forward the predecessor data and re-link it in the destination, but baselines must be recreated as a new snapshot in most platforms. |
| Users and Licenses | Mapping required | User accounts with roles (Owner, Admin, Editor, Viewer) are tied to Smartsheet's license model. We map active users to corresponding accounts in the destination, noting license tier differences that may affect permissions post-migration. |
Gotchas
What to watch for in Smartsheet migrations
Issues we've hit on past Smartsheet migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
500,000-cell sheet limit constrains large-scale migrations
Automations are not exported via API or UI
API access requires Business or Enterprise plan
Attachments are not included in standard sheet exports
Report row limits cap data exports at 50,000 rows
Rate limit of 300 requests per minute can slow bulk migration
| Severity | Issue |
|---|---|
| High | 500,000-cell sheet limit constrains large-scale migrations |
| High | Automations are not exported via API or UI |
| High | API access requires Business or Enterprise plan |
| Medium | Attachments are not included in standard sheet exports |
| Medium | Report row limits cap data exports at 50,000 rows |
| Low | Rate limit of 300 requests per minute can slow bulk migration |
Leaving Smartsheet?
Where Smartsheet customers move next
5 destinations Smartsheet can migrate to.
How a Smartsheet migration works
Four steps, Smartsheet-specific
Connect
Bearer token (personal API token) or OAuth 2.0 into Smartsheet. Scopes limited to read-only on the data we move.
Map
We translate Smartsheet-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Smartsheet quirks before production.
Migrate
Full migration with Smartsheet rate-limit handling. Rollback available throughout.
FAQ
Smartsheet migration FAQ
Answers to the questions buyers ask most during Smartsheet migration scoping. Not seeing yours? Book a call.
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Migrate Smartsheet.
Without the rebuild.
Free scoping call with a migration engineer. Tell us about your Smartsheet setup and destination — written quote back within a business day.