Migrate from Talos ATS to Recruit CRM & ATS

Talos ATS Candidate records migrate 1:1 to Recruit CRM Candidates. Each Candidate carries contact details, CV file, application history, and stage progression. We map the Talos candidate_id to a custom field talos_candidate_id__c for audit traceability and preserve all source timestamps (created_date, last_modified) on the migrated record.

Talos ATS Job records map to Recruit CRM Jobs. Each Job carries title, description, location, department, and status. Active and closed Jobs migrate with their posting URL preserved. Jobs with custom fields map to Recruit CRM custom fields; any unsupported field types are flagged for manual entry post-migration.

Talos ATS Application records link a Candidate to a Job and track stage progression as a linear timeline. We preserve the application-to-job association and full stage history including dates and owner attribution at each stage transition. Application status (active, withdrawn, rejected, placed) maps directly to Recruit CRM application status.

Talos ATS allows fully custom stage names and counts per job or pipeline. We extract the customer's actual stage labels and map them to Recruit CRM pipeline stages, flagging cases where Talos has more stages than the Recruit CRM target pipeline. Stage rules and automation triggers tied to Talos stage transitions do not transfer; we document the source stage rules for the customer to rebuild in Recruit CRM.

Talos ATS Interview records migrate as structured Interview records in Recruit CRM. Date, interviewer, interview type, and outcome notes transfer directly. Talos interview transcription data (from the AI Interview Insights module) may not carry; we flag this during the audit phase and recommend that the customer captures any critical transcription content manually if it is legally or operationally required.

Free-text Notes attached to Candidates and Applications migrate as-is to Recruit CRM Notes. Notes preserve owner attribution and timestamp. Notes attached to specific stage transitions in Talos map to Recruit CRM notes with a reference to the corresponding stage in the Application timeline.

Talos structured Assessments and scoring rubrics require field-level mapping to Recruit CRM custom fields. If the Talos Assessment uses a scoring matrix, we map the numeric score to a Recruit CRM custom number field and the assessment label to a custom text field. Free-form assessment results migrate as text notes.

Talos ATS custom fields on Jobs and Candidates are discovered during the data audit phase and mapped to equivalent custom fields in Recruit CRM. Unsupported field types (e.g., Talos-specific structured data that Recruit CRM cannot represent) are flagged in the mapping document with a recommendation for manual entry or a note field alternative.

Talos ATS recruiters and hiring managers assigned as owners on records map to Recruit CRM Users. We match by email address. Inactive or departed Talos users are placed in a reconciliation queue for the customer to reassign records before the migration resumes. The customer's Recruit CRM admin provisions the user accounts before record import begins.

Talos ATS Offer records including compensation details, start date, and offer status migrate as Offer records in Recruit CRM. E-Sign status (Docusign integration) and offer acceptance workflow state from Talos are flagged because these sit in the Docusign integration rather than the Talos core export. We recommend the customer pulls Docusign status separately during the audit phase.

Talos ATS reporting configurations and saved dashboard views are platform-specific and do not export cleanly. We do not migrate these. We deliver a written inventory of the customer's key Talos reports and dashboards with their key metrics and filters, so the Recruit CRM admin can rebuild them post-migration.