Migrate your Sesame HR data

Employees are the core record in Sesame HR. All standard fields (name, email, hire date, department, role) are accessible via the API and export. We migrate them 1:1; owner/manager assignment is preserved as a reference ID that we validate against the org chart before import.

Contract records are tied to Employees and include employment type, salary band, and start/end dates. We preserve the contract as a sub-record or custom field block depending on the destination schema.

Clock-in/clock-out records, including overtime flags and break deductions, are available via the API. We chunk large time-entry datasets by pay period to avoid rate-limit pressure during extraction.

Leave balances and request history are exported as dated records with type, status, and approver. We map Sesame HR leave types to destination equivalents using a customer-approved mapping table.

Shift assignments with start/end times, assigned employee, and role are available via API. We preserve the full shift schedule as a structured record set.

Vacancy and candidate records exist in Sesame HR but only up to 5 open positions on the Starter tier. We extract all candidates and map them to the destination ATS schema, flagging any custom pipeline stages that do not map directly.

The org chart is exposed as a hierarchical structure in Sesame HR. We extract it as a flat list of manager-subordinate relationships and rebuild the hierarchy in the destination, flagging circular references if they exist.

Custom fields on Employees and other objects are available via API. We read the full custom field schema during discovery and apply value-mapping for picklist and multi-select fields.

Sesame HR collects payroll input data (hours worked, deductions, accruals) but does not process payroll itself. We export the preparation dataset as a structured CSV, noting that downstream payroll systems may require a separate import step.

Employee documents such as contracts, ID copies, and certificates can be exported from Sesame HR. We extract binary files and attach them to the corresponding Employee record in the destination, preserving original filenames.

Contract data reports, personal data history, and employment data history are available as exports. We include these as reference artifacts in the migration package but do not recreate them as live objects.

Accrued and available PTO balances per employee are tracked in Sesame HR. We migrate current balance snapshots as custom fields or balance records depending on destination capability.

Job titles and department assignments are standard fields on Employee records and migrate cleanly. We validate against the destination chart of accounts or HR structure to avoid orphan entries.

Sesame HR allows tagging employees with custom labels. We extract all tags and map them to the destination's tagging or segment system, merging duplicates where they occur.