Migrate your VAIL-ERP data

Patient records in VAIL-ERP span demographics, encounter history, treatment plans, and insurance details across modules. We map patient fields 1:1 where field names align, and perform value mapping where VAIL-ERP uses custom-coded insurance or referral status values that differ from the destination schema.

Clinical encounters are linked to patient records and carry encounter-type codes, provider assignments, and timestamps. We preserve encounter-to-patient linkage during migration by retaining foreign-key relationships and re-establishing them in the target system.

HR module stores employee profiles including job titles, department assignments, compensation history, and effective-dated changes. We map employee records to the destination HRMS object and flag any custom salary or benefits fields that require explicit field mapping.

VAIL-ERP maintains supplier records with contact details, agreed pricing, and contract references. We extract supplier data from the procurement module and map it to the destination's vendor or supplier object, preserving pricing tier and relationship type where present.

Inventory items include part numbers, descriptions, stock levels, reorder points, and location assignments across multi-site deployments. We map item records with their stock and location attributes, and flag any lot or batch tracking fields that differ between source and destination.

AP/AR ledgers and journal entries are stored in the finance module with account codes, transaction dates, and amounts. We preserve the chart-of-accounts mapping and import open items with their current status flags, while flagging historical closed periods as read-only in the destination.

VAIL-ERP supports custom fields across multiple modules for healthcare-specific attributes like insurance codes, referral sources, and clinical flags. We enumerate all custom field definitions during scoping and apply them as custom properties in the destination, noting any field-type differences such as picklist vs. free-text.

The platform attaches documents to patients, encounters, suppliers, and HR records. We export document metadata (file name, type, attached entity, date) alongside the files themselves, and reattach them to the corresponding records in the destination system.

Department and cost-center records are used across HR, finance, and inventory modules. We map department records first as reference data, then resolve all downstream foreign-key references in employee, transaction, and inventory imports.

User accounts in VAIL-ERP carry role assignments tied to module access. We map user records to the destination's user object and preserve role mappings, noting that destination permission structures may differ and require post-migration review.

The chart of accounts defines the financial structure used by all transaction entries. We extract the full account list and map account codes to the destination's chart, flagging any inactive or archived accounts for reactivation in the target system.

Tax codes in VAIL-ERP apply to financial transactions and inventory items. We map tax code definitions including rate, jurisdiction, and applicability flags, and flag any tax codes used in open transactions that require destination configuration before those records can be imported.