Migrate your MeisterTask data
Kanban-first task and project management tool for small to mid-sized teams, built by the same company as MindMeister and operated out of Germany.
In its favor
Why people choose MeisterTask
The signal that keeps MeisterTask on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Low barrier to entry with a generous free tier — up to 3 projects and unlimited tasks at no cost, making it popular with freelancers and small teams validating task management tooling.
Direct import from Asana and Trello baked into the free plan, which attracts teams migrating from those platforms specifically because the onboarding path is already documented.
Clean, opinionated Kanban UX with minimal configuration required — G2 and Capterra reviewers consistently highlight the speed of initial setup as a primary reason for adoption.
Integrated ecosystem with MindMeister mind-mapping and MeisterNote documentation, appealing to teams already in the MeisterLabs product family who want a unified workflow stack.
GDPR-compliant hosting in Germany with high data security ratings, a cited differentiator for European teams and those in regulated industries operating under EU data residency requirements.
Custom Fields are gated behind the Business tier at $25/user/month — teams on Free or Pro feel the platform becomes too shallow once their workflow complexity grows beyond what native task properties can accommodate.
Limited board customization compared to Jira, Monday.com, or ClickUp — reviewers on G2 and Capterra note that the simplicity that attracts them early becomes a constraint as projects scale.
Integration ecosystem is narrow — while Slack, Google Workspace, and Microsoft 365 are supported, the lack of deeper native connectors forces teams to maintain workarounds or custom API bridges.
Per-user pricing at Pro ($13) and Business ($25) scales expensively for larger teams, especially when comparing against flat-rate alternatives like ProofHub or self-hosted options.
Performance issues reported on larger projects — support documentation references troubleshooting guides, and some reviewers note slowdown when projects accumulate hundreds of tasks.
Reasons to switch
Why people leave MeisterTask
The recurring reasons buyers give for replacing MeisterTask. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where MeisterTask fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
MeisterTask pricing overview
MeisterTask uses per-user, per-month pricing across three tiers. The Free tier is genuinely free indefinitely with functional limits on projects and notes. Pro ($13/user/month) unlocks unlimited projects, automations, and recurring tasks. Business ($25/user/month) adds custom fields, the Timeline Gantt view, and priority support. Annual billing provides a discount versus monthly billing.
Free
Tier 1 of 3
$0 forever
What's included
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What gets migrated
MeisterTask object support
Object-by-object support for MeisterTask migrations. Per-pair details surface during scoping.
Projects
Fully supportedProjects are the top-level container in MeisterTask. Free tier limits to 3 projects; Pro and Business tiers are unlimited. We migrate projects 1:1, preserve project-level settings including Power-Up configuration, and handle the Free-tier project cap as a scoping decision during the migration plan.
Sections
Fully supportedSections are list-column containers within a project board. They map directly to Kanban columns. We preserve section order, naming, and any color coding applied at the section level during migration.
Tasks
Fully supportedTasks are the primary work unit. Each task has a title, description, due date, status (active/completed/archived), and an optional assignee. Unlimited tasks on all tiers. We migrate tasks 1:1, preserving all standard properties and mapping completion status to the destination equivalent.
Assignees
Mapping requiredEach task supports exactly one assignee — there is no multi-owner support natively. When migrating to platforms with multi-assignee support, we expand each assigned task and create a single assignment record. Unassigned tasks are preserved as-is.
Tags
Fully supportedTags are free-form labels applied to tasks across a project. They are project-scoped in MeisterTask. We migrate tags as-is and map them to the destination platform's labeling system, preserving tag names and color properties where supported.
Notes
Mapping requiredMeisterTask includes a linked Notes feature (powered by MeisterNote). Free tier allows up to 5 notes; Pro and Business allow unlimited. Notes contain pages and are associated with projects. We migrate note titles and page content, but the linked MeisterNote wiki structure may require restructuring at the destination.
Custom Fields
Mapping requiredCustom Fields are available only on the Business tier and are added per-project, not globally. Supported types include text, number, date, dropdown, and checkbox. Because custom field schemas vary project-by-project, we perform field-level discovery per project and map them individually during migration.
Time Entries
Mapping requiredTime tracking is a built-in feature accessible via the Agenda view. Time entries are attached to tasks. We migrate logged time values and timestamps, but note that time tracking UI and reporting capabilities differ between Free, Pro, and Business tiers at the source.
Recurring Tasks
Mapping requiredRecurring tasks are available on Pro and Business tiers. The recurrence pattern (daily, weekly, monthly, custom) is stored per task. We preserve recurrence rules and convert them to the destination platform's equivalent scheduling syntax where available.
Attachments
Mapping requiredFile attachments can be added to tasks. During migration, we download attachment files, preserve filenames and metadata, and re-upload them to the destination system. Attachment links stored as URLs rather than hosted files require manual re-linkage post-migration.
Comments
Fully supportedComments are stored per task in chronological order with author and timestamp. We migrate comments as plain text blocks associated with their parent task. Author attribution is preserved where the destination supports comment authorship.
Task Relationships
Mapping requiredMeisterTask supports blocking and waiting relationships between tasks (one task can block another). We detect these relationship edges and reconstruct them as dependencies in the destination platform, using the destination's dependency model (e.g., predecessor links, dependency fields).
| Object | Support | Notes |
|---|---|---|
| Projects | Fully supported | Projects are the top-level container in MeisterTask. Free tier limits to 3 projects; Pro and Business tiers are unlimited. We migrate projects 1:1, preserve project-level settings including Power-Up configuration, and handle the Free-tier project cap as a scoping decision during the migration plan. |
| Sections | Fully supported | Sections are list-column containers within a project board. They map directly to Kanban columns. We preserve section order, naming, and any color coding applied at the section level during migration. |
| Tasks | Fully supported | Tasks are the primary work unit. Each task has a title, description, due date, status (active/completed/archived), and an optional assignee. Unlimited tasks on all tiers. We migrate tasks 1:1, preserving all standard properties and mapping completion status to the destination equivalent. |
| Assignees | Mapping required | Each task supports exactly one assignee — there is no multi-owner support natively. When migrating to platforms with multi-assignee support, we expand each assigned task and create a single assignment record. Unassigned tasks are preserved as-is. |
| Tags | Fully supported | Tags are free-form labels applied to tasks across a project. They are project-scoped in MeisterTask. We migrate tags as-is and map them to the destination platform's labeling system, preserving tag names and color properties where supported. |
| Notes | Mapping required | MeisterTask includes a linked Notes feature (powered by MeisterNote). Free tier allows up to 5 notes; Pro and Business allow unlimited. Notes contain pages and are associated with projects. We migrate note titles and page content, but the linked MeisterNote wiki structure may require restructuring at the destination. |
| Custom Fields | Mapping required | Custom Fields are available only on the Business tier and are added per-project, not globally. Supported types include text, number, date, dropdown, and checkbox. Because custom field schemas vary project-by-project, we perform field-level discovery per project and map them individually during migration. |
| Time Entries | Mapping required | Time tracking is a built-in feature accessible via the Agenda view. Time entries are attached to tasks. We migrate logged time values and timestamps, but note that time tracking UI and reporting capabilities differ between Free, Pro, and Business tiers at the source. |
| Recurring Tasks | Mapping required | Recurring tasks are available on Pro and Business tiers. The recurrence pattern (daily, weekly, monthly, custom) is stored per task. We preserve recurrence rules and convert them to the destination platform's equivalent scheduling syntax where available. |
| Attachments | Mapping required | File attachments can be added to tasks. During migration, we download attachment files, preserve filenames and metadata, and re-upload them to the destination system. Attachment links stored as URLs rather than hosted files require manual re-linkage post-migration. |
| Comments | Fully supported | Comments are stored per task in chronological order with author and timestamp. We migrate comments as plain text blocks associated with their parent task. Author attribution is preserved where the destination supports comment authorship. |
| Task Relationships | Mapping required | MeisterTask supports blocking and waiting relationships between tasks (one task can block another). We detect these relationship edges and reconstruct them as dependencies in the destination platform, using the destination's dependency model (e.g., predecessor links, dependency fields). |
Gotchas
What to watch for in MeisterTask migrations
Issues we've hit on past MeisterTask migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
Business-tier gating on Custom Fields affects migration completeness
Free tier project cap of 3 forces scoping decisions
One assignee per task requires expansion logic on multi-owner platforms
API access requires MindMeister account activation
Time tracking not available on Free tier
| Severity | Issue |
|---|---|
| High | Business-tier gating on Custom Fields affects migration completeness |
| Medium | Free tier project cap of 3 forces scoping decisions |
| Medium | One assignee per task requires expansion logic on multi-owner platforms |
| Medium | API access requires MindMeister account activation |
| Low | Time tracking not available on Free tier |
Leaving MeisterTask?
Where MeisterTask customers move next
5 destinations MeisterTask can migrate to.
How a MeisterTask migration works
Four steps, MeisterTask-specific
Connect
OAuth 2.0 (Authorization Code, with MeisterTask using the shared MindMeister back end for client management). Personal access tokens are also supported for individual integrations without prior client registration. into MeisterTask. Scopes limited to read-only on the data we move.
Map
We translate MeisterTask-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate MeisterTask quirks before production.
Migrate
Full migration with MeisterTask rate-limit handling. Rollback available throughout.
FAQ
MeisterTask migration FAQ
Answers to the questions buyers ask most during MeisterTask migration scoping. Not seeing yours? Book a call.
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