Migrate your EPAY HCM data
All-in-one HCM platform with a fixed per-employee monthly price and FedRAMP Ready status. Built for large, operationally complex workforces with hundreds or thousands of hourly employees.
In its favor
Why people choose EPAY HCM
The signal that keeps EPAY HCM on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Fixed per-employee pricing removes billing surprises — customers cite the all-in-one model as eliminating à la carte charges and end-of-month invoice shock common with other HCM vendors.
FedRAMP Ready status makes EPAY viable for federal contractors and government-adjacent employers who need cloud security credentials that other HCM platforms cannot match.
Customers managing complex workforces — multiple union contracts, split shifts, varying pay rates across hundreds of hourly workers — choose EPAY because many competing platforms are too rigid for those scenarios.
Exceptional customer support available 24/7 and at no additional charge is cited across reviews as a key differentiator from larger, more impersonal HCM vendors.
Unlimited admin licenses included in the base price means HR power users and payroll administrators do not trigger additional seat-based fees regardless of headcount.
Pricing is opaque — there is no public pricing page and prospects must request a quote, which causes delays and uncertainty during vendor evaluation and migration planning.
No documented public API means integrations with downstream accounting, ERP, or business intelligence tools require manual data handling or custom development, creating dependency on EPAY's own export tools.
Customers report frustration with reporting and analytics limitations — the built-in dashboards are considered functional but not sufficient for deep workforce insight needs without supplementary tools.
Switching away from EPAY is complicated because the platform bundles recruiting, onboarding, HR, benefits, payroll, and tax filing — leaving requires a coordinated multi-system migration rather than a simple data export.
Customer reviews note a steep learning curve for administrators configuring complex pay rules, union agreements, and multi-state tax setups, which can extend implementation timelines significantly.
Reasons to switch
Why people leave EPAY HCM
The recurring reasons buyers give for replacing EPAY HCM. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where EPAY HCM fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
EPAY HCM pricing overview
EPAY HCM uses a single, all-inclusive pricing model: a fixed per-employee-per-month rate with no setup fees, no per-transaction charges, and no à la carte add-ons. Pricing is not publicly published and requires a direct quote from EPAY. The model is designed to be predictable — no end-of-month surprises — but the lack of published tiers makes competitive evaluation difficult.
Enterprise
Tier 1 of 1
Custom per-employee-per-month
What's included
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Book a free 30 minute consultationPricing is informational. FlitStack AI does not bill on EPAY HCM's schedule — see our quote-based pricing →
What gets migrated
EPAY HCM object support
Object-by-object support for EPAY HCM migrations. Per-pair details surface during scoping.
Employees
Fully supportedThe core employee record in EPAY contains personal info, employment history, job titles, departments, and locations. We export full employee profiles including hire dates, termination dates, and employment status transitions. Employee data is typically extractable via direct database access or vendor-assisted export.
Compensation Records
Fully supportedEPAY maintains pay rates, salary histories, pay frequency, and effective-dated compensation changes per employee. We preserve the full compensation timeline including rate changes, bonuses, and pay adjustments, mapping them to the destination system's compensation or salary objects.
Benefits Enrollments
Mapping requiredEPAY tracks benefit plan assignments, coverage tiers, enrollment dates, and dependent information. We export enrollment records but note that many benefits carriers require re-enrollment in the destination system rather than accepting direct record import due to carrier-side requirements.
Time and Attendance Logs
Mapping requiredEPAY captures clock-in/clock-out data, overtime, accruals, and scheduling rules. The sheer volume of punch-level data can be significant for large workforces. We chunk exports by pay period to manage file sizes and preserve accrual balances separately from raw time logs.
Job Costing and Labor Allocation
Mapping requiredFor customers using EPAY's job costing and labor budgeting features, we map cost center, project code, and department assignments back to source records. These mappings are not always consistent across pay periods and require normalization before import into a destination system.
Payroll Processing History
Mapping requiredEPAY stores payroll run records, earnings, deductions, taxes, and net pay by pay period. We export historical payroll data on a per-employee basis. Note that tax filing history and garnishment orders require special handling — see gotchas.
Garnishments and Deductions
Mapping requiredEPAY processes court-ordered garnishments, wage deductions, and voluntary payroll deductions. We export deduction codes and current balances but flag that active garnishment orders require manual verification in the destination system before processing to avoid compliance issues.
Performance Review Records
Mapping requiredEPAY includes performance review cycles, 360-degree feedback, journaling entries, and review status tracking. We export review history and scores, though the destination system's review cycle structure may not map 1:1 to EPAY's review program configuration.
Learning and Training Records
Mapping requiredEPAY's learning management system tracks course completions, custom certificates, and training records. We export completion status and certificate metadata, but custom course structures often require rebuild in the destination LMS.
ACA Compliance Data
Mapping requiredEPAY tracks ACA eligibility, coverage offers, and enrollment status for Affordable Care Act compliance. We export ACA measurement data and coverage records, but the destination system's compliance module may use different tracking periods or eligibility rules.
| Object | Support | Notes |
|---|---|---|
| Employees | Fully supported | The core employee record in EPAY contains personal info, employment history, job titles, departments, and locations. We export full employee profiles including hire dates, termination dates, and employment status transitions. Employee data is typically extractable via direct database access or vendor-assisted export. |
| Compensation Records | Fully supported | EPAY maintains pay rates, salary histories, pay frequency, and effective-dated compensation changes per employee. We preserve the full compensation timeline including rate changes, bonuses, and pay adjustments, mapping them to the destination system's compensation or salary objects. |
| Benefits Enrollments | Mapping required | EPAY tracks benefit plan assignments, coverage tiers, enrollment dates, and dependent information. We export enrollment records but note that many benefits carriers require re-enrollment in the destination system rather than accepting direct record import due to carrier-side requirements. |
| Time and Attendance Logs | Mapping required | EPAY captures clock-in/clock-out data, overtime, accruals, and scheduling rules. The sheer volume of punch-level data can be significant for large workforces. We chunk exports by pay period to manage file sizes and preserve accrual balances separately from raw time logs. |
| Job Costing and Labor Allocation | Mapping required | For customers using EPAY's job costing and labor budgeting features, we map cost center, project code, and department assignments back to source records. These mappings are not always consistent across pay periods and require normalization before import into a destination system. |
| Payroll Processing History | Mapping required | EPAY stores payroll run records, earnings, deductions, taxes, and net pay by pay period. We export historical payroll data on a per-employee basis. Note that tax filing history and garnishment orders require special handling — see gotchas. |
| Garnishments and Deductions | Mapping required | EPAY processes court-ordered garnishments, wage deductions, and voluntary payroll deductions. We export deduction codes and current balances but flag that active garnishment orders require manual verification in the destination system before processing to avoid compliance issues. |
| Performance Review Records | Mapping required | EPAY includes performance review cycles, 360-degree feedback, journaling entries, and review status tracking. We export review history and scores, though the destination system's review cycle structure may not map 1:1 to EPAY's review program configuration. |
| Learning and Training Records | Mapping required | EPAY's learning management system tracks course completions, custom certificates, and training records. We export completion status and certificate metadata, but custom course structures often require rebuild in the destination LMS. |
| ACA Compliance Data | Mapping required | EPAY tracks ACA eligibility, coverage offers, and enrollment status for Affordable Care Act compliance. We export ACA measurement data and coverage records, but the destination system's compliance module may use different tracking periods or eligibility rules. |
Gotchas
What to watch for in EPAY HCM migrations
Issues we've hit on past EPAY HCM migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
No public API means migration extraction is vendor-assisted
Historical payroll and tax filing data require special handling
Benefits carrier re-enrollment is often required at destination
Employee count directly affects billing — imports increase costs
| Severity | Issue |
|---|---|
| High | No public API means migration extraction is vendor-assisted |
| High | Historical payroll and tax filing data require special handling |
| Medium | Benefits carrier re-enrollment is often required at destination |
| Medium | Employee count directly affects billing — imports increase costs |
Leaving EPAY HCM?
Where EPAY HCM customers move next
5 destinations EPAY HCM can migrate to.
How a EPAY HCM migration works
Four steps, EPAY HCM-specific
Connect
Not publicly documented — conflicting public reports about API availability. into EPAY HCM. Scopes limited to read-only on the data we move.
Map
We translate EPAY HCM-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate EPAY HCM quirks before production.
Migrate
Full migration with EPAY HCM rate-limit handling. Rollback available throughout.
FAQ
EPAY HCM migration FAQ
Answers to the questions buyers ask most during EPAY HCM migration scoping. Not seeing yours? Book a call.
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Ready when you are
Migrate EPAY HCM.
Without the rebuild.
Free scoping call with a migration engineer. Tell us about your EPAY HCM setup and destination — written quote back within a business day.