Migrate your Redbooth data
Task-centric project management with Kanban boards, Gantt timelines, and built-in HD video. Best suited for small to mid-size teams that want a straightforward tool without heavy configuration overhead.
In its favor
Why people choose Redbooth
The signal that keeps Redbooth on the shortlist. Sourced from G2, Capterra, and customer scoping calls.
Teams choose Redbooth for its low-friction onboarding — the interface requires minimal training and projects are live within hours rather than days.
The free tier is genuinely usable for small teams, offering unlimited workspaces alongside Kanban and task management without a hard feature gate.
Built-in HD video meetings and time tracking on the Pro tier mean teams consolidate tools instead of paying for separate Zoom or Harvest accounts.
Kanban boards and Gantt timelines coexist in a single view, giving non-project-managers a visual entry point without training on a full PM methodology.
The workspace template system lets teams clone existing project structures, reducing setup time for recurring initiatives.
Advanced reporting and resource forecasting are consistently described as weak, pushing data-driven teams toward Asana, Monday.com, or Wrike for better analytics dashboards.
Automation capabilities are limited compared to modern PM platforms, frustrating teams that rely on rule-based task routing, dependencies, or workflow triggers.
The mobile app is functional but lacks the polish and feature parity of the desktop experience, creating friction for field or remote-heavy teams.
Some users report that the platform stalls or feels slow with large task counts, prompting migration to more performant alternatives.
Enterprise-tier features like Multi-Org Settings and advanced permissions are gated behind a sales conversation, making governance at scale harder to evaluate before committing.
Reasons to switch
Why people leave Redbooth
The recurring reasons buyers give for replacing Redbooth. Presented as facts, not knocks.
Platform scorecard
Strengths, weaknesses, and where Redbooth fits
Grades across six dimensions, plus a SWOT-style view of where the platform shines and where it falls short.
SWOT — strengths, weaknesses, and use-case fit
Strengths
Weaknesses
Where it works
Where it struggles
Pricing tiers
Redbooth pricing overview
Redbooth uses a per-user, per-month model with annual discounts of roughly 25%. The Free tier is functional for small teams; the Pro tier adds time tracking and unlimited workspaces; the Business tier unlocks subtasks and Redbooth AI; Enterprise requires a sales conversation for Multi-Org governance and volume pricing.
Free
Tier 1 of 4
$0/user/month
What's included
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What gets migrated
Redbooth object support
Object-by-object support for Redbooth migrations. Per-pair details surface during scoping.
Workspaces
Fully supportedWorkspaces are Redbooth's top-level organizational container. We preserve them as Projects or equivalent top-level containers in the destination, mapping their name, description, and member list. This is the cleanest 1:1 mapping in the data model.
Task Lists
Fully supportedTask Lists sit inside Workspaces and group related tasks. We map them to Sections or Lists in the destination. Their ordering within the workspace is preserved via weight/sort-order fields.
Tasks
Fully supportedTasks are the core object. We map title, description, status, due date, start date, priority, assignee, and tags. Custom fields on tasks are extracted as key-value pairs for mapping at the destination. Subtasks on Business+ tiers are handled as nested tasks.
Subtasks
Mapping requiredAdvanced Subtasks are a Business-plan-only feature. We extract subtasks as a flat list linked to their parent task ID. If the destination does not support nested subtasks, we flatten them into a flattened section under the parent task. Only available on Business plan and above.
Comments and Conversations
Fully supportedRedbooth distinguishes between task-level Comments and workspace-level Conversations. Both are stored as timestamped text entries with author attribution. We preserve the author, timestamp, and body text for each entry.
Notes
Fully supportedNotes are standalone rich-text objects within a workspace, not attached to a specific task. We map them as standalone text objects linked back to their originating workspace.
Users and Members
Mapping requiredUser profiles include name, email, avatar, and role. Member roles (Admin, External, Participant) determine workspace access. We extract the full member list and flag which workspaces each user has access to. Role semantics vary by destination.
Tags
Fully supportedTags are workspace-scoped labels applied to tasks. We preserve tag names and the task-to-tag associations as a separate mapping table so tags can be recreated or merged at the destination.
Attachments and Files
Mapping requiredRedbooth exports file metadata and URLs (links), not the files themselves. We extract the full list of attachment references and alert the customer that source files must be re-attached post-migration. Actual file transfer is out of scope.
Time Tracking Entries
Fully supportedTime Tracking is a Pro+ feature. We export time entries as duration + user + task + date. If the destination has a time-tracking object, we map entries directly; otherwise they are exported as a CSV for manual reference.
Timeline (Gantt) Data
Mapping requiredRedbooth's Timeline View renders Gantt-style dependencies and date ranges. We extract task start/end dates and dependency links. Complex dependency chains may need manual review at the destination since Gantt logic varies widely across platforms.
Email Notifications
Not in this platformEmail notification preferences are a per-user settings object. We do not migrate notification settings as they are destination-specific and most teams reconfigure these after switching platforms.
| Object | Support | Notes |
|---|---|---|
| Workspaces | Fully supported | Workspaces are Redbooth's top-level organizational container. We preserve them as Projects or equivalent top-level containers in the destination, mapping their name, description, and member list. This is the cleanest 1:1 mapping in the data model. |
| Task Lists | Fully supported | Task Lists sit inside Workspaces and group related tasks. We map them to Sections or Lists in the destination. Their ordering within the workspace is preserved via weight/sort-order fields. |
| Tasks | Fully supported | Tasks are the core object. We map title, description, status, due date, start date, priority, assignee, and tags. Custom fields on tasks are extracted as key-value pairs for mapping at the destination. Subtasks on Business+ tiers are handled as nested tasks. |
| Subtasks | Mapping required | Advanced Subtasks are a Business-plan-only feature. We extract subtasks as a flat list linked to their parent task ID. If the destination does not support nested subtasks, we flatten them into a flattened section under the parent task. Only available on Business plan and above. |
| Comments and Conversations | Fully supported | Redbooth distinguishes between task-level Comments and workspace-level Conversations. Both are stored as timestamped text entries with author attribution. We preserve the author, timestamp, and body text for each entry. |
| Notes | Fully supported | Notes are standalone rich-text objects within a workspace, not attached to a specific task. We map them as standalone text objects linked back to their originating workspace. |
| Users and Members | Mapping required | User profiles include name, email, avatar, and role. Member roles (Admin, External, Participant) determine workspace access. We extract the full member list and flag which workspaces each user has access to. Role semantics vary by destination. |
| Tags | Fully supported | Tags are workspace-scoped labels applied to tasks. We preserve tag names and the task-to-tag associations as a separate mapping table so tags can be recreated or merged at the destination. |
| Attachments and Files | Mapping required | Redbooth exports file metadata and URLs (links), not the files themselves. We extract the full list of attachment references and alert the customer that source files must be re-attached post-migration. Actual file transfer is out of scope. |
| Time Tracking Entries | Fully supported | Time Tracking is a Pro+ feature. We export time entries as duration + user + task + date. If the destination has a time-tracking object, we map entries directly; otherwise they are exported as a CSV for manual reference. |
| Timeline (Gantt) Data | Mapping required | Redbooth's Timeline View renders Gantt-style dependencies and date ranges. We extract task start/end dates and dependency links. Complex dependency chains may need manual review at the destination since Gantt logic varies widely across platforms. |
| Email Notifications | Not in this platform | Email notification preferences are a per-user settings object. We do not migrate notification settings as they are destination-specific and most teams reconfigure these after switching platforms. |
Gotchas
What to watch for in Redbooth migrations
Issues we've hit on past Redbooth migrations, tagged by severity. FlitStack AI handles every one — surfacing them up front because buyer engineering teams want to know.
Redbooth exports file links, not actual files
Export download links expire in 48 hours
Organization export is admin-only
Subtasks are gated behind the Business plan
API documentation lacks rate limit specifics
| Severity | Issue |
|---|---|
| High | Redbooth exports file links, not actual files |
| High | Export download links expire in 48 hours |
| Medium | Organization export is admin-only |
| Medium | Subtasks are gated behind the Business plan |
| Low | API documentation lacks rate limit specifics |
Leaving Redbooth?
Where Redbooth customers move next
5 destinations Redbooth can migrate to.
How a Redbooth migration works
Four steps, Redbooth-specific
Connect
OAuth 2.0 into Redbooth. Scopes limited to read-only on the data we move.
Map
We translate Redbooth-specific structures (custom fields, objects, value lists) to the destination's model.
Sample
Test with a 50–200 record subset to validate Redbooth quirks before production.
Migrate
Full migration with Redbooth rate-limit handling. Rollback available throughout.
FAQ
Redbooth migration FAQ
Answers to the questions buyers ask most during Redbooth migration scoping. Not seeing yours? Book a call.
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