Migrate your Jobtrain data

Vacancies are the primary Jobtrain object. We map vacancy title, reference number, grade/level, department, cost centre, advert sources, and approval routes. Custom vacancy fields are preserved as mapping work during scoping.

Candidate profiles include contact details, application history, and source attribution. We import Candidates alongside their Applications to preserve the linkage to the originating Vacancy.

Applications link a Candidate to a Vacancy at a specific stage. We sequence Applications after both Candidates and Vacancies are staged, preserving the application date and status.

Jobtrain supports reusable vacancy templates. We map template content to the destination's equivalent vacancy structure, which may require field-level mapping if the destination does not have a template object.

Jobtrain allows clients to define custom job grade and level hierarchies. We map these as text fields or lookups depending on what the destination supports for grading schemes.

Approval routes are configurable per vacancy or globally. We capture the approver chain and route structure; reconstruction in the destination depends on the destination's workflow-engine support.

Cost centres are defined and maintained in Jobtrain settings. We map cost centre codes and names; if the destination does not have a cost centre field we attach it as a vacancy or department property.

Departments are organisational units used to categorise vacancies and approver routing. We map department names and IDs and attach them to vacancies in the destination.

Jobtrain stores email and letter templates used during recruitment stages. We export template content as structured data; the destination may store these as a separate document set or re-create them manually.

Advert sources include origin channels and associated costs for reporting. We map source names and attributions; destination systems that lack a dedicated source field receive these as a tagged property on the vacancy.

Onboarding templates and offer letters are managed within Jobtrain's onboarding module. These are document-centric objects without a stable structured export schema; we flag them as out of scope and recommend manual re-creation at the destination.

Jobtrain allows super-users to add custom fields across vacancy, candidate, and application objects. Every custom field installation is unique; we discover the full custom-field set during scoping and build a per-field mapping plan.

Attachments on vacancies, candidates, and applications (CVs, cover letters, interview notes) are downloadable via the Jobtrain interface. We export them as files and associate them with the correct record in the destination by filename and record linkage.