CRM migration
Field-level mapping, validation, and rollback between LeadTrac and Microsoft Dynamics 365 Sales . We move data and schema; workflows are rebuilt natively in Microsoft Dynamics 365 Sales .
LeadTrac
Source
Microsoft Dynamics 365 Sales
Destination
Compatibility
9 of 10
objects map 1:1 between LeadTrac and Microsoft Dynamics 365 Sales .
Complexity
BStandard
Timeline
72–96 hours
Overview
LeadTrac operates as a lead-tracking system optimized for prospecting pipelines, contact capture, and activity logging against leads. Its data model centers on Leads, Contacts, Companies, Activities, and Campaigns, with limited support for complex deal management. Microsoft Dynamics 365 Sales, built on Dataverse, uses Accounts, Contacts, Leads, Opportunities, and Activities with a structured sales process model supporting Business Units, Sales Processes, and custom tables. We map LeadTrac leads to Dynamics 365 Leads (for unqualified prospects) or Contacts under Accounts (for qualified relationships), preserving the LeadTrac owner resolution by email match to Dynamics 365 users. LeadTrac activities (calls, emails, notes) migrate as Dynamics 365 Activities with original timestamps. Custom fields from LeadTrac require custom field creation in Dynamics 365—particularly in Sales Professional tier where table limits apply. The migration uses scoped API extraction from LeadTrac, with field-level transformation and bulk upsert into Dynamics 365 via the Dataverse Web API, followed by a 24–48 hour delta-pickup window to capture in-flight changes during cutover. Workflows, automations, and DocuSign integration configurations do not migrate and must be rebuilt using Power Automate and Dynamics workflow tools.
Every standard and custom field arrives verified.
AI proposes the map; you confirm before any record moves.
Parent–child, lookups, and ownership stay linked.
Calls, emails, meetings — with original timestamps.
Documents, uploads, and inline notes move with the record.
Source platform
LeadTrac platform overview
Scorecard, SWOT, gotchas, and pricing for LeadTrac.
Destination platform
Microsoft Dynamics 365 Sales platform overview
Scorecard, SWOT, gotchas, and pricing for Microsoft Dynamics 365 Sales .
Data migration guide
The complete Microsoft Dynamics 365 Sales migration guide
Data model, import mechanisms, field mapping strategy, pitfalls, and cutover — by the engineers running it.
Destination checklist
Microsoft Dynamics 365 Sales migration checklist
Pre- and post-cutover tasks for moving onto Microsoft Dynamics 365 Sales .
Why teams make this switch
Leaving
What's pushing teams away
Choosing
What's pulling them in
Object mapping
Each row shows how a LeadTrac object lands in Microsoft Dynamics 365 Sales , including any object-level transformations, lookup resolution, or schema-design dependencies.
Typical mapping — final map is confirmed during the sample migration step.
LeadTrac
Lead
Microsoft Dynamics 365 Sales
Lead
1:1LeadTrac leads map 1:1 to Dynamics 365 Leads. The Lead Status field (Active, Qualified, Disqualified) maps to the Dynamics 365 Lead Status Reason picklist. Lead scores or priority ratings from LeadTrac migrate as custom number fields on the Dynamics Lead entity.
LeadTrac
Lead (qualified status)
Microsoft Dynamics 365 Sales
Contact + Account
1:manyWhen a LeadTrac lead is marked as a customer or converted, it splits into a Dynamics 365 Contact (the person) and an Account (the company). The Account is created first, then the Contact is linked via the parentcustomerid lookup. LeadTrac company data populates the Account fields.
LeadTrac
Contact
Microsoft Dynamics 365 Sales
Contact
1:1LeadTrac contacts who are not part of a conversion event map directly to Dynamics 365 Contacts. If the contact has no associated company in LeadTrac, it creates a Contact without an AccountId—handled as a Contact under the default business unit.
LeadTrac
Company
Microsoft Dynamics 365 Sales
Account
1:1LeadTrac companies map to Dynamics 365 Accounts with direct field transfers for name, industry, website, employee count, and annual revenue. Parent-company hierarchies in LeadTrac map to the Parent Account field in Dynamics 365, though circular references are flagged during validation to prevent infinite loops. If no parent exists in LeadTrac, the Account is created at the root level.
LeadTrac
Activity (call, email, meeting, note)
Microsoft Dynamics 365 Sales
Task / Email / Phone Call / Appointment
1:1LeadTrac activity types split into Dynamics 365 activity entities: calls become Phone Calls, emails become Email activities, meetings become Appointments, and general notes become Notes. The 'regarding' field links each activity to the parent Lead, Contact, or Account record using the object ID.
LeadTrac
Campaign
Microsoft Dynamics 365 Sales
Campaign
1:1LeadTrac campaigns migrate to Dynamics 365 Campaigns with direct field mapping for name, type, status, and budget amounts. Campaign members—leads or contacts added to the campaign—transfer as Campaign Response records linked to the Campaign. Campaign response history and member status are preserved in the response entity.
LeadTrac
Lead custom fields
Microsoft Dynamics 365 Sales
Custom fields on Lead
1:1LeadTrac custom fields on leads require creation of custom fields on the Dynamics 365 Lead table. Field data type mapping is applied: text fields to Single-Line Text, number fields to Whole Number or Decimal, date fields to Date Time. Custom field schema names use the publisher prefix convention.
LeadTrac
Document / Attachment
Microsoft Dynamics 365 Sales
Note (with file attachment)
1:1LeadTrac document attachments migrate as Notes with file attachments in Dynamics 365. Files are downloaded from LeadTrac storage and re-uploaded to Dynamics 365's default document storage or SharePoint if configured. Original filenames, MIME types, and file content are preserved during the transfer. Attachment size limits are validated before migration.
LeadTrac
Owner / User
Microsoft Dynamics 365 Sales
SystemUser
1:1LeadTrac owner IDs resolve to Dynamics 365 System Users via email address matching. Unmatched owners are flagged before migration—these records are assigned to a fallback owner or held for manual resolution. Owner historical assignments are preserved in a custom field for audit continuity.
LeadTrac
LeadTrac settings (pipeline stages)
Microsoft Dynamics 365 Sales
Sales Process + Business Unit
1:1LeadTrac pipeline stage configurations have no direct equivalent in Dynamics 365. We preserve stage names and order as a custom picklist field on the Opportunity. Full pipeline visualization requires Dynamics 365 Business Process Flow setup post-migration, which your admin configures based on the exported stage reference.
| LeadTrac | Microsoft Dynamics 365 Sales | Compatibility | |
|---|---|---|---|
| Lead | Lead1:1 | Fully supported | |
| Lead (qualified status) | Contact + Account1:many | Fully supported | |
| Contact | Contact1:1 | Fully supported | |
| Company | Account1:1 | Fully supported | |
| Activity (call, email, meeting, note) | Task / Email / Phone Call / Appointment1:1 | Fully supported | |
| Campaign | Campaign1:1 | Fully supported | |
| Lead custom fields | Custom fields on Lead1:1 | Fully supported | |
| Document / Attachment | Note (with file attachment)1:1 | Fully supported | |
| Owner / User | SystemUser1:1 | Fully supported | |
| LeadTrac settings (pipeline stages) | Sales Process + Business Unit1:1 | Fully supported |
Gotchas + challenges
Platform-specific issues from each side, plus the pair-specific challenges that don't show up on either platform's page on its own.
LeadTrac gotchas
No public API means all data extraction is manual or vendor-dependent
Document and FlexNote export requires separate vendor access
Small review base and minimal independent benchmarks
Custom Properties schema not externally documented
Microsoft Dynamics 365 Sales gotchas
Professional tier 15-table custom table limit blocks migrations
October 2024 pricing increase applies at renewal for all customers
Custom fields must be created in the UI before API writes
Power Platform request limits apply to bulk migrations
Activity records orphaned to inactive owners fail silently
Pair-specific challenges
Migration approach
Extract LeadTrac data via scoped API access
We authenticate against LeadTrac using scoped read-only API credentials provided by your team. The extraction pulls all standard objects (Leads, Contacts, Companies, Activities, Campaigns) plus custom field definitions and values. LeadTrac's export capabilities are reviewed first—if API access is limited, we use the bulk export tool or direct database query where available. Extracted data is staged in our secure processing environment, and a record count reconciliation against LeadTrac's internal reports confirms completeness before transformation begins.
Audit Dynamics 365 destination environment and create custom fields
Before data transformation, we audit your Dynamics 365 Sales environment to identify existing Accounts, Contacts, and custom fields that may conflict or overlap with LeadTrac data. We create all required custom fields on the Lead, Contact, and Account entities based on the field mapping schema. If your Dynamics 365 license is Sales Professional, we perform a custom table count check against the 15-table limit and flag any upgrade requirement. A schema setup document is delivered for your admin's review and sign-off before migration proceeds.
Resolve owners and users by email matching
LeadTrac owner IDs are matched against Dynamics 365 user records by email address. Matched owners map directly to the OwnerId field on migrated records. Unmatched owners are listed in a pre-migration discrepancy report—your team either creates corresponding Dynamics 365 user accounts or designates a fallback owner before the migration run. No record migrates without a resolved owner or a documented fallback assignment. Owner history from LeadTrac is preserved as a custom text field for audit continuity.
Run sample migration with field-level diff
A representative sample (typically 100–500 records spanning Leads, Contacts, Accounts, and Activities) is migrated first. We generate a field-level diff showing source values from LeadTrac against destination values in Dynamics 365 for each record. You verify that lead status mapping, company-to-account resolution, activity regarding links, and owner assignments all match expectations. Field-level diff approval is required before the full migration run is scheduled. Sample migration also surfaces any data quality issues (duplicate records, missing required fields) that need pre-cleaning.
Execute full migration with delta-pickup window
The full migration run extracts remaining records from LeadTrac and bulk-upserts them into Dynamics 365 via the Dataverse Web API. Records are processed in dependency order: Accounts first (for parent lookups), then Contacts and Leads, then Opportunities and Activities. A delta-pickup window (typically 24–48 hours after the full run completes) captures any LeadTrac records created or modified during the cutover period. An audit log records every upsert operation with source record ID, destination record ID, and timestamp. One-click rollback reverts all migrated records if reconciliation against the LeadTrac source data fails.
Platform deep dives
LeadTrac
Source
Strengths
Weaknesses
Microsoft Dynamics 365 Sales
Destination
Strengths
Weaknesses
Complexity grading
Standard CRM migration. All 8 core objects map 1:1 between LeadTrac and Microsoft Dynamics 365 Sales .
Overall complexity
Standard migration
Derived from compatibility, mapping clarity, API constraints, and data volume across LeadTrac and Microsoft Dynamics 365 Sales .
Object compatibility
All 8 core objects map 1:1 between LeadTrac and Microsoft Dynamics 365 Sales .
Field mapping clarity
Field mapping is derived from defaults — final spec confirmed during the sample migration.
Timeline complexity
8-object category — typical timelines run 2–7 days end-to-end.
API constraints
LeadTrac: Not publicly documented.
Data volume sensitivity
LeadTrac doesn't expose a bulk API — REST + parallelization used for high-volume runs.
Estimator
Rule-based pricing — no per-record fees, no manual quotes. Migrations over 2M records are scoped individually.
Step 1
Pick a category, then your source and destination platforms.
Category
FAQ
Answers to the questions buyers ask most during LeadTrac to Microsoft Dynamics 365 Sales migration scoping. Not seeing yours? Book a call.
Walk through your LeadTrac to Microsoft Dynamics 365 Sales migration with a real engineer — 30 minutes, free, written quote within 24 hours.
Book a free 30 minute consultationAdjacent paths
Other ways to leave LeadTrac
Other ways to arrive at Microsoft Dynamics 365 Sales
Ready when you are
Tell us record counts and timeline. We'll come back with a written quote inside 1 business day — no commitment, no sales pitch.